St. John the Baptist Special Education Department Teacher Orientation

1. St. John the BaptistSpecial Education Department Teacher Orientation Monday, July 22, 2019

2. So you’re a special education teacher!Welcome!https://youtu.be/dP6TlxzAa-M Special Education Department Staff Cherisse Steib Pupil Appraisal Coordinator csteib@stjohn.k12.la.us Danielle Folse Speech and Language Coordinator dfolse@stjohn.k2.la.us Martha Herty Implementation Coach; ELA Support mherty@stjohn.k12.la.us Jennifer Galloway Inclusion Support Teacher jwgalloway@stjohn.k12.la.us Karen Cherry Inclusion Support Teacher kcherry@stjohn.k12.la.us Chris Owens Inclusion Support Teacher; Math Support cowens@stjohn.k12.la.us • Dr. Stacey Spies Director of Special Education sspies@stjohn.k12.la.us • Cindy Owens Special Education Program Coordinator cowens@stjohn.k12.la.us • Bridgette Alvarez IEP Coordinator balvarez@stjohn.k12.la.us • Desiree M. Bennett Coordinator of Compliance and Discipline dbennett1@stjohn.k12.la.us • Alison Cupit Coordinator of Compliance and Discipline acupit@stjohn.k12.la.us

3. So you’re a Special Education Teacher • The world of special education encompasses many many things. • Rosters/Schedules • Confidentiality • IEP Basics • SER • IEP Checklist • Progress Reports • Progress Monitoring • Keeping up the IEP folder • and let’s not forget the most important----------TEACHING!!!!

4. MAKING SENSE OF YOUR ROSTER The first two columns will contain the last and first names of the student. Check to make sure that you have an IEP folder for each student.

5. MAKING SENSE OF YOUR ROSTER This column tells you the Local Education Agency number (LEA#). This is a number assigned by the Special Education Office to identify students.

6. MAKING SENSE OF YOUR ROSTER This column will give you the sex and race of the student.

7. MAKING SENSE OF YOUR ROSTER This column will tell you the grade that the student was in last year and the student’s current grade.

8. MAKING SENSE OF YOUR ROSTER A numeric code will represent the student’s exceptionality(s) in this column. The exceptionalities listed on this roster are: 1-Autism 5-Emotional Disturbance 7 –Developmental Delay 11-Specific Learning Disability 12-Intellectual Disability Mild 19- Other Health Impairment

9. MAKING SENSE OF YOUR ROSTER Date of Birth

10. MAKING SENSE OF YOUR ROSTER Date of Evaluation The Pupil Appraisal Staff (PAS) will conduct a reevaluation every three years. Except when a waiver is given (w). *Students with a 7 exceptionality code, Developmental Delay, must be reevaluated for another classification by their 9th birthday

11. MAKING SENSE OF YOUR ROSTER Diagnosed Impairment This information comes from the student’s most current evaluation and will tell you the student’s support need areas. PRE-ACAD – PREACADEMIC SKILLS ADHD – ATTENTION DEFICIT HYPERACTIVITY DISORDER R-Basic Reading Rc-Reading Comprehension Rfly-Reading Fluency W-Written Expression Mc-Math Calculations Mps-Math Problem Solving

12. MAKING SENSE OF YOUR ROSTER Assistive Technology Assistive Technology needs can be found in the student’s evaluation. These needs must also be noted in the GSI section of the IEP. EXAMPLES CAL – Calculator Timer Slant Board Pencil Grip

13. MAKING SENSE OF YOUR ROSTER If a number is in this column next to the student’s name, the student receives speech services. Related service providers will provide you with information about the student’s progress in this specialty area when progress reports are due. You as the folder holder must make sure that this related service provider is informed of all IEP meetings. These service providers are responsible for updating their portion(s) of the IEP.

14. MAKING SENSE OF YOUR ROSTER If minutes are in this column next to the student’s name, the student receives Adapted Physical Education. A.P.E. is a direct service. This service provider will provide you with information about the student’s progress in this specialty area when progress reports are due. You as the folder holder must make sure that this related service provider is informed of all IEP meetings. These service providers are responsible for updating their portion(s) of the IEP.

15. MAKING SENSE OF YOUR ROSTER This column identifies any other service or secondary exceptionality that applies to the student. This roster identifies Occupational Therapy Services (OT), Physical Therapy Services (PT), Talented Theater (TT), Talented-Visual Arts (TVA). You may also see RN (Nurse) or TR (Special Transportation) if these services are needed. Related service providers and teachers addressing a secondary exceptionality will provide you with information about the student’s progress in this specialty area when progress reports are due. You as the folder holder must make sure that these areas are addressed on the IEP. Contact all providers about IEP meetings.

16. MAKING SENSE OF YOUR ROSTER If an X is in this column next to the student’s name the student receives Related Behavior Management Services. Typically these services are provided by a school social worker or psychologist. These students sometime have a Behavior Intervention Plan (BIP) If you need information about behavior services contact the Pupil Appraisal Services (PAS) Member at your school. Behavior Management as a Related Service can never be added to an IEP without first consulting with the PAS member.

17. MAKING SENSE OF YOUR ROSTER These minutes reflect the total minutes per week that the student receives special education services/in the regular class and outside of the regular classroom setting

18. MAKING SENSE OF YOUR ROSTER This column contains the current IEP date. IEPs can be held at anytime, but must be held at least a year from the IEP date listed. Example An IEP for Easter Seal IEP is needed by 2/5/2019. Remember, this date is not a point of reference. IT’S A DEADLINE!!

19. MAKING SENSE OF YOUR ROSTER You will write the anticipated date that you will hold IEPs for the bolded names. All IEP paperwork must be turned into the SPED Office at least 5 days prior to the annual due date EXAMPLE: Happy Dude’s anticipated IEP date will be by January 19, 2020 (30 days prior to the annual due date.

20. MAKING SENSE OF YOUR ROSTER Students listed under the IEP Pending Section typically need IEPs because they have had an Initial Evaluation. These Initial IEPs must be written and held within 30 days of the Date of the Evaluation. *Exception: Initial Evaluations Disseminated at the end of the school-year.

21. MAKING SENSE OF YOUR ROSTER-8th – 12TH GRADE Record the student’s pathway Determines if student is ACT 833 Eligible/Applied – 8-12 gr.

22. Understanding YOUR ROSTER Question and Answer Blank Roster Activity Calendar Activity

25. IEP BASICS • SER- Logging on and navigating SER • The IEP Checklist • We will explore SER using the IEP Checklist going through the parts of the IEP • IEP SER Progress Reports

26. Confidentiality What is Confidential Information?https://youtu.be/oKGtJE84wIQ • Confidential information for special education students includes but is not limited to: • Classification/Disability • Evaluation • IEP • Social Security number • Behavior • Information about the student/family • Medical History or condition • Name-Personally Identifiable Information (PII) Act 837 • Use the student’s initials, pronouns or “the student” throughout the IEP to protect the student‘s personally identifiable information

27. Confidentiality: ACT 837 Personally identifiable informationWhere Can You Discuss Confidential Information? • IEP Meetings • Parent/Teacher Meetings • Behind closed doors • Private meetings • Without any outsiders/students present

28. Keeping up the IEP folder • All IEP folders have a Record Access Sheet—this sheet is to be signed by the Teacher of IEP Authority when the IEP folder is issued to them. IEP Authority persons can sign in on the Record Access Sheet one time for the school year. Any other person accessing the IEP Folder MUST sign the Record Access Sheet. (refer to list of who can have access to the IEP folder) • The IEP, Supporting Documents, Notices, Medicals, etc. have a place in the IEP folder. (IEP Folder Order List) • A new Parental Contact Sheet MUST be put in the IEP folder at the beginning of the year. The contact sheet has the required entries listed!! You are encouraged to add other times/days you contacted the parent and the purpose. • The IEP folders MUST remain in a locked file cabinet in a central location!!! • IEP folders MUST be signed out in the IEP Sign In/Out Binder every time the IEP folder is taken from the File cabinet. • IEP folders are not to be brought home • IEP folders are not to be left unsecured in a classroom, lounge, etc. • IEP folders are not to be brought home

29. Progress monitoring https://youtu.be/TLb3SwxeL5w • You MUST use the Special Education Department Progress Monitoring Logs • Student attendance is recorded daily • Behavior data points are recorded daily • Academic data points are recorded at least once weekly • Match the Criterion on the goal (%, number of times, etc.) • The teacher/service provider providing the service will record data • Progress monitoring sheets must be updated daily and readily available for review

30. Progress Monitoring Log for Students without Objectives Things to remember: There should be 1 page per objective. The IEP dates should be added to the IEP date line at the top and the new IEP date circled. Do not start a new sheet for the same goal area. The new goal should be written on Goal line 2. Be sure to follow the key at the bottom of the progress monitoring sheet.

31. Progress Monitoring Log for Students with Objectives Things to remember: The IEP dates should be added to the IEP date line at the top and the new IEP date circled. Do not start a new sheet for the same goal area. The new goal should be written on Goal line 2. New Objectives should be added with the date circled. Be sure to follow the key at the bottom of the progress monitoring sheet.

32. Special Education Department Resources • If you need help with SER, contact your IEP approver or Bridgette Alvarez • Links for SER and to change password are on the St. John Special Education Department webpage • Special Education Forms and Files link • Instructional Strategies-one note • Special Education Teachers Checklist 2019-2020 School Year

33. Questions