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GFEBS General Ledger

GFEBS General Ledger

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GFEBS General Ledger

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  1. GFEBS General Ledger Briefing for: DASA FOA February 28, 2012

  2. Agenda • General Ledgers • What is General Ledger? • What is General Ledger in GFEBS? • Various GLs • How GFEBS reporting works • FI/FM Integration • SOF vs. Budgetary Ledger vs. Proprietary Ledger Diagram

  3. General Ledger • An entity’s accounting records. These records are a financial representation of an economic event. This formal ledger should contain all the financial transactions of a business entity • Federal Government General Ledger account structure is governed, established, and maintained by the Department of Treasury • GFEBS is setup with two General Ledgers- SL 95 (Operating) and SL Z1 (Reporting)

  4. U.S. Government Standard General Ledger • Chart of Accounts Structure 1000 Assets 2000 Liabilities 3000 Net Position 4000 Budgetary 5000 Revenue 6000 Expense 7000 Gains/Losses/Miscellaneous Items 8000 Memorandum for Loan Guarantee 9000 Agency-Specific Statistical/Memorandum Website: http://www.fms.treas.gov/ussgl/index.html

  5. Relationship Among General Ledgers (GLs) and Chart of Accounts (COA)

  6. How GFEBS Reporting Works Special Ledger Split Processor Proprietary Doc Special Ledger GL Reporting Trial Balance DDRS Financial Accounting FI-GL Budgetary Doc Budgetary Derivation Processor LEDGER 95 LEDGER Z1 Customer Invoice Customer Billing Goods Receipt Vendor Invoices Appropriation Allotment Apportionment Commitments Budgets Transfers Payment Schedule Treasury Confirmation Journal Postings Purchase Req.s Purchase Orders Materials Management MM-PUR Budget Report Status of Fund Sales and Distribution SD Funds Management FM-BCS ReimbursableOrders 6

  7. Master Data Integration FM PS FI CO Asset Commitment Items Assets Liabilities Commitment Items Liabilities Fund Balances Fund Balance Commitment Items Primary Cost Elements Primary Cost Commitment Items Expenditures Revenue Commitment Items Revenues Revenue Elements Secondary Cost Elements Secondary Cost Commitment Items Functional Area Funded Program WBS Element

  8. SOF vs. TB Budgetary Possible Issues FI/FM Imbalances (SOF vs. TB) Possible Issues Tie Point Imbalances Abnormal Balances Note: SOF does not always equal Budgetary Ledger Proprietary Status of Funds (FM)

  9. QUESTIONS