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Staff/Pastor-Parish Relations Committee Training

Staff/Pastor-Parish Relations Committee Training. Mission of the Church. Making disciples of Jesus Christ for the transformation of the world. Local church provides the most significant place. Love of God and love of neighbor are key.

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Staff/Pastor-Parish Relations Committee Training

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  1. Staff/Pastor-Parish Relations Committee Training

  2. Mission of the Church • Making disciples of Jesus Christ for the transformation of the world. • Local church provides the most significant place. • Love of God and love of neighbor are key. • Welcoming, leading, nurturing, and sending are the heart of Christian ministry.

  3. The Staff-Parish Relations Committee is the administrative unit in the local church where staff and congregational interests are integrated to focus on the mission of the church.

  4. Who We Are... • Professing members of the local church • Associate members • People engaged and attentive to our own Christian spiritual development • Elected by Charge Conference • Lay Delegate to AC and Lay Leader (voice & vote) • A representative and lay leader from each church on the charge

  5. Who we cannot be... • Staff members • Immediate family members of the pastor or staff • More than one immediate family member from the same household

  6. Committee Basics (¶258.2): Membership • Between 5 and 9 persons (one shall be a young adult and one may be a youth); • Divided into three year classes • Members shall be able to succeed themselves for one three-year term • Oversees the work to all staff • Pastor should be present, unless s/he excuses self or if D.S. is in attendance

  7. Meetings • At least quarterly • Written “minutes” • Only with knowledge of pastor and/or DS • Pastor present, unless s/he voluntarily excuses self • May meet with the ds without the pastor or appointed staff (notification prior to meeting and consultation immediately after) • Shall meet in closed session - confidentiality

  8. Effective and Ineffective SPRC’s See SPRC Workbook

  9. S/PPRC Functions -- what really matters: • Meet regularly and often with a prepared agenda • Establish a partnership with the pastor • Give honest feedback to the pastor • Advocate for the pastor and staff • Communicate about expectations: congregational expectations and clergy/staff expectations

  10. Confidentiality/integrity Issues • Issues are discussed during meeting, not between meetings • All matters under discussion are kept in strict confidence, i.e., a “safe” place • All input brought to the meeting is held in confidence, but is “owned” input • Careful reporting to Council of each meeting

  11. Duties of Committee (¶258.2g) Communication • Confer and counsel with pastor & staff, advising them of ministry conditions • Continually interpret to people the nature and function of ministry • Counsel pastor & staff on relationships with congregation, priorities, skills, goals • Interpret to congregation: preparation for ordained ministry, Ministerial Education Fund

  12. Duties of Committee: Personnel • Develop and recommend to Council staff positions and job descriptions for staff other than pastor • Recommend to Council personnel policies and monitor compliance • Consult: pulpit supply, compensation, vacation, insurances, pension, housing -- making recommendations to Council. • Enlist, interview, evaluate, review, recommend: Lay Speakers, Candidates for Ministry and missionary service • Consult: continuing education, renewal • To encourage, monitor, and support clergy and lay staff pursuit of health and wholeness.

  13. Duties of Committee Parsonage Issues • With Trustee and Pastor, make annual review of parsonage • The committee will follow up to assure timely resolution of parsonage problems affecting the health of the pastor or pastor’s family.

  14. Duties of Committee Annual Evaluation • Provide annual evaluations for pastor & staff to encourage effective ministry

  15. Duties of Committee Appointment Issues • Confer with pastor & cooperate with pastor, DS, and bishop in securing clergy leadership when its becomes evident that the best interests of the church and pastor will be served by a change. • Such conferring and cooperating with DS and bishop are advisory only.

  16. The Pastor’s Job Description (¶340 – Duties of Elders & Local Pastors) • Word and ecclesial acts • Sacrament • Order • Service

  17. Calendar Flow First Quarter: • Organize Committee (vice-chair, secretary) • Discuss and fill out “Preference Form” • Review job descriptions for lay staff • Look at S/PPRC Goals for year

  18. Calendar Flow Second Quarter: • Annual evaluation – see VA Conference model • Parsonage Tour -- with Trustees

  19. Calendar Flow Third Quarter • Budget work: salary, accountable reimbursement, continuing education, heat, other budget items that relate to “staff” • Interview and recommend Lay Speakers, candidates for ministry, missionaries • Review action items coming out of Spring assessment

  20. Calendar Flow Fourth Quarter • Look at goals being set for new year – how do they impact staff (priorities, training, division of tasks) • Look at long range plan for pastor’s continuing education • Begin Appointment Review • Evaluate year’s work of PPRC

  21. Web Site Resources www.vaumc.org

  22. The SPRC and Clergy/Staff Effectiveness

  23. Five Areas of Focus • Annual Evaluation • Appointment Review, Profiles, Preference Forms • Personnel Policies for Lay Staff • Support Systems • Leadership

  24. Kinds of evaluations • Relational (formative) – helps the staff person move ahead. “What changes and enhancements can be made to aid the pastor in advancing the overall mission of the congregation?” – Annual Evaluation • Judgmental (summative) – moves toward a conclusion or judgment. “How well is the pastor advancing the overall mission of this congregation?” – Appointment Review

  25. Annual Evaluation See SPRC Workbook Adapt for church staff

  26. Steps for an effective evaluation • Prepare by reviewing the materials ahead of time • Complete the measurable characteristics worksheet • Clarify boundaries and confidentiality • Chair and pastor together write final report

  27. The Appointment Process

  28. Appointment Review • New incoming members of SPRC meeting with the current SPRC in late Nov. or early Dec. • Use the appointment review conversation (see SPRC Workbook)

  29. Annual Recommendation to Cabinet • Fill out form in early January with new S/PPRC only • Complete the Appointment Review conversation • No polls, petitions, straw votes • Signatures of committee and pastor together • Form is advisory to Bishop and Cabinet

  30. Profiles • Profiles: Pastor, Church and Community • Laity responsible for inputting, editing, and updating the Church and Community Profile • Profile utilization is ONLY through Conference Web Page • Profiles are taken VERY seriously!!!!

  31. The United Methodist Way • The Bishop appoints (sent vs. call system) • Itineracy • Open-itineracy: willingness to receive appointed clergy without regard to race, ethnic origin, gender, color, disability, marital status, or age

  32. Personnel Policies for Lay Staff • What the Discipline says • Guidelines for Communication and Accountability • Supervision • Benefits for lay staff

  33. Support Systems • Self-care Covenant • Spiritual Renewal Leaves and Continuing Education • Lewis Pastoral Leadership Inventory: A 360 Assessment • Parsonages

  34. Pastoral Expectations Booklet See website

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