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LD- Elite Athletes ’ briefing

< Insert Event Logo >. < Insert Date >. LD- Elite Athletes ’ briefing. Briefing agenda. Welcome and Introductions Competition Jury Schedule and Timetables Check-in Procedures The course Post-Race Procedures Weather forecast. < Insert Event Logo >. Welcome and Introductions.

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LD- Elite Athletes ’ briefing

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  1. <Insert Event Logo> <Insert Date> LD- Elite Athletes’ briefing

  2. Briefing agenda • Welcome and Introductions • Competition Jury • Schedule and Timetables • Check-in Procedures • The course • Post-Race Procedures • Weather forecast <Insert Event Logo>

  3. Welcome and Introductions • <Insert name>, <highest ranked ITU Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Assistant Technical Delegate • <Insert name>, ITU Race Referee • <Insert name>, ITU Medical Delegate • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>

  4. Competition Jury • <Insert name>, Chair • <Insert name> • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members} <Insert Event Logo>

  5. Schedule and Timelines Day { comment – to be deleted: include the day } hh:mm – hh:mm Action{ comment – to be deleted: include the action} {comment – to be deleted: you need to provide information for the following scheduled activities: registration times, training/familiarization schedule, nations parade, pasta party, transition check in, warm up and start times, ceremonies, closing functions} <Insert Event Logo>

  6. Schedule and Timelines { comment – to be deleted: include table with the following information: race category/ race numbers/ start times/ body marking/ cap colour } <Insert Event Logo>

  7. Parade of Nations • {Insert all the important information regarding the parade of nations} <Insert Event Logo>

  8. Check-in procedures Transition • Bike check • Helmet check: Don’t leave your helmet fastened in the transition The athlete who does not comply with this rule will receive a time penalty of 30 seconds in T1 • Bike shoes, glasses, helmet, and other bike equipment can be placed on the bike. • Spare wheels to Wheel Station, label your wheels • To add any equipment to the bike, you must obtain approval from the Race Referee up until 10 minutes after the end of the Athletes‘ Briefing. <Insert Event Logo>

  9. Check-in procedures Athletes’ Lounge • Uniform check(name, country, logos, ITU logo) – photos taken of each uniform. Wearing other uniform during the race = DSQ! • Body marking check (both arms, both legs) • Timing chip distribution, secure timing chip on your ankle • Swim cap distribution • Bag Storage <Insert Event Logo>

  10. The Venue <Insert map and point the transition zone, the athletes lounge, the start area and the finish> <Insert Event Logo>

  11. Pre-start Procedure Athlete line-up: • {comment- to be deleted: describe with details the athletes line up} • Athletes Lounge -> Pre-start • Notice board in the Athletes Lounge displaying when the athletes need to go to the Pre-start area{if applicable} • Toilets at the Transition and at the Athletes Lounge • Jog to the platform • Select a position and stay behind the line! Athlete blocking more than one place will result in DSQ! <Insert Event Logo>

  12. Start Procedure Athletes in position: • The start can be given any timeafter the TD announces ”On your mark” • Electronic horn blast / Air hornblast {choose the correct} • The race starts • After race starts, athletes must move forward Athletes not moving forward at the start will receive a time penalty of 30 seconds in T1 <Insert Event Logo>

  13. False Start Procedures False startExample: • Several horn blasts • Kayaks in front of you • Everyonegoes back to her/his spot Valid start but with early starter : • If an athlete(s) starts before the horn and everyone else starts with the horn, the false starter(s) will receive a time penalty of 30 seconds in TA1. During the time penalty the athlete(s) may not touch any equipment! <Insert Event Logo>

  14. The Course Swim <number> lap(s) of <lenght of one lap>m Bike <number> laps of <lenght of one lap>km Run <number> laps of <lenght of one lap>km <Insert Event Logo>

  15. The Course <Insert the overall course map> <Insert Event Logo>

  16. Swim course • Today at hh:mm am • Water temperature: XX.X ºC • Air temperature: XX.X ºC {provide tips if cold water conditions} • Wetsuit allowed/ Wetsuit not allowed {choose the correct} • In case of non-wetsuit event the bib number is forbidden during the swim • <number of laps>laps(total distance of <total lenght of the swim in meter>m) <Insert Event Logo>

  17. Swim course • Distance to the first turn buoy<lenght in meter>m • Take cap, gogglesto transition into your area • Warm up area outside the course • Snorkel is forbidden during the swim <Insert Event Logo>

  18. Swim course Map <Insert Swim Course Map with the warm up area> <Insert Event Logo>

  19. Swim Exit to Transition Zone <Insert Swim Exit to TZ Map> <Insert Event Logo>

  20. Transition Area • Traditional Bike Racks – numbered – every 75cm • Orientation boards at the beginning of each rows • All equipment within your space • Bags to the Athletes Lounge • Mount line on the {insert location} <Insert Event Logo>

  21. Transition Zone Flow <Insert TZ to Bike entrance map> <Insert Event Logo>

  22. Bike course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Hilly / flat and technical/not technical {choose the correct} • Drafting is prohibited • 1 Wheel Station{if applicable} For location see the map • Timing mat at the end of each lap • Please label your name and athletes race number on spare wheel • Lap Counter: {provide location} <Insert Event Logo>

  23. Bike course • Coaches’area: {insert location} • Only from this location, coaches can supply athletes with their own food and beverages • Penalty boxes on the {insert location} • Dismount line on the {insert location} • Aid Station: 2 aid stations per lap, Only discard bottles and litter within littering zones as indicated by the following signs <Insert Event Logo>

  24. Bike Course Map <Insert Bike Course Map (show locations of wheel station, coaches’ area, lap counter & littering zones) (clarify the route per lap)> <Insert Event Logo>

  25. Draft Zones Legal distance: 12m between bikes (from your front wheel to their front wheel) Motorbike Draft Zone: 12m behind motorbike <Insert Event Logo>

  26. Draft Zones <Insert Event Logo>

  27. Draft zones <Insert Event Logo>

  28. Penalty Box <Insert details about the penalty box. Explain how the Officials will assess a Penalty > <Insert Event Logo>

  29. Advice of Penalties • How do you know if you need to serve a penalty? • The official will do the following – • Sound a whistle or horn • Show a BLUE CARD • Call your number • Advise you of the PENALTY • If you are shown a RED CARD, you may be disqualified <Insert Event Logo>

  30. Penalties • Stop in the next Penalty Box and must stay there for 5 minutes • It is the athletes responsibility to stop in the next Penalty Box. Failing to do this will result in DSQ. • The penalties are accumulated. A third drafting offence will lead to a DSQ 1st & 2nd offences: 5 minutes in the Bike Penalty Box 3rd offence: DSQ! <Insert Event Logo>

  31. Caution Caution signal: three sharp whistles and red flags <Insert Event Logo>

  32. Bike Exit to Run Entrance <Insert map with Bike exit to TZ and the TZ to Run entrance flow > <Insert Event Logo>

  33. Run course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Aid stations: • <number> per lap • For locations see the map • Water, isotonic drinks, fruits and ice sponges {if applicable} • Only discard bottles and litter within littering zones as indicated by the following signs <Insert Event Logo>

  34. Run course • Coaches’area: {insert location} • Coaches can supply athletes with their own food and beverages at the aid station and the coaches’ area. • Photo-finish • Bib number must be worn in front of the body <Insert Event Logo>

  35. Run Course Map Insert Run Course Map (show locations of aid station, lap counter, coaches’ area, finish chute & littering zones) <Insert Event Logo>

  36. Run Penalty Box The penalty box is for infringements in: T1 and T2 Eg.: mount before mount line, dismount after dismount line, discharge or store your equipment outside your designated area, rack the bike outside your own space etc. (Transition will be videotaped for infringements) Information: Board to show race numbers (Athletes need to read the board – coaches/managers are advised to check and inform their athletes) Procedure: 30 second time penalty per offence served on any lap of the run, if you don’t stop DSQ! <Insert Event Logo>

  37. Run Penalty Box Rule interpretation Mount after the mount line: It has to be one contact of the athlete foot with the floor after the mount line. If this contact doesn’t occur the action is considered as mounting the bike before the mount line. Dismount before the dismount line: It has to be one contact of the athlete foot with the floor before the dismount line. If this contact doesn’t occur the action is considered as dismounting the bike before the dismount line. Discharge or store your equipment inside your designated area: Leaving the equipment (swim cap, goggles, helmet, etc.) in the designated box. <Insert Event Logo>

  38. Post-race Procedures • Photo Finish • When you finish, keep moving through to the mixed-zone and recovery area • Anti-Doping Control: photo ID is needed for every athlete to have ready for Doping Control • For awards, dress “up” with race uniform or country clothes • Awards Ceremony immediately following finish • Ambush marketing rules apply <Insert Event Logo>

  39. Post-race Procedures • Only LOC Medical Staff area allowed in the medical area. • Every NF accredited doctor MUST have completed the proof of medical license and proof of malpractice insurance! • The NF accredited doctor is allowed in the medical area only when an athlete from their country is in the area. <Insert Event Logo>

  40. Timing • Electronic Timing System will be used • Secure your timing chip on your ankle: Losing your timing chip will affect your electronic results and a fee will be levied • Retired Athletes return timing chip to Technical Officials <Insert Event Logo>

  41. Important Updates • {If applicable} <Insert Event Logo>

  42. Closing Ceremony • {Insert all the important information regarding the closing ceremony for the medalists and the attendances} <Insert Event Logo>

  43. Weather forecast TempWeather Friday….ºC <type> Saturday….ºC <type> Sunday….ºC <type> <Insert Event Logo>

  44. Good Luck! <Insert Event Logo>

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