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October 2009 Executive Board Meeting Summary and Upcoming Agenda

The October 14, 2009 Executive Board Meeting discussed topics including problem management, completed projects, and budget status. The agenda for the next meeting on November 18, 2009 will focus on critical issues, project execution delivery schedules, and milestones for various initiatives such as ELM and Commitment Accounting rollouts. A summary of completed projects shows 9 projects have been finished since the last meeting. Continued alignment meetings and updated timelines for upcoming phases are also highlighted, with a call for collaboration on the ODOT HCM requirements.

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October 2009 Executive Board Meeting Summary and Upcoming Agenda

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  1. CORE Executive Board Oct 14, 2009 Next CEB Scheduled - Nov 18, 2009

  2. Agenda • Problem Management • Completed Projects • Portfolio • Budget Status • Priority • Execution Delivery Schedule • ELM Rollout – Move to Execution Phase • Commitment Accounting Rollout – Move to Execution Phase • Program Status • HCM • Financials • Scorecard • Executive Issues

  3. Problem Management

  4. Problem Management Summary

  5. Completed Projects2009 – Total 9

  6. Completed Projectsince last CEB Commitment Accounting Schedule Budget

  7. Portfolio Priority

  8. Portfolio Priority

  9. Projects in Execution Delivery Schedule 2009 2010

  10. Detailed Milestone Plan

  11. Detailed Milestone Plan

  12. Program Status HCM • Time & Labor • Manager Self Service • Commitment Accounting Rollout • ELM Rollout • Employee Self Service Rollouts

  13. CORE – 2581 Time & Labor Key Activities Key Overall Issues 13

  14. CORE – 2600 Manager Self Service Key Activities Key Overall Issues 14

  15. CORE – 2636 Commitment Accounting Rollout Key Activities Key Overall Issues

  16. CORE – 2637 ELM Rollout Key Activities Key Overall Issues

  17. Service Catalog Requests – Employee Self Service Rollout As of October 15th, 11% of Employees are live on ESS As of October 15th, 30% of Employees are scheduled to be live on ESS by February 2010 Presentations – September 24th 50 Agencies , 150 Employees attended Next Presentation October 20th

  18. Program Status Financials Phase II Modules

  19. CORE – 2595 Accelerated OSF/ODOT AR/BI Key Activities Key Overall Issues 19

  20. CORE – 2596 Deposits Key Activities Key Overall Issues 20

  21. CORE – 2597 Asset Pilot Key Activities Key Overall Issues 21

  22. CORE – 2599 Grants, Projects, Contracts with AR/Billing Key Activities Key Overall Issues 22

  23. CORE - 2602 AP Workflow Status Key Activities Key Overall Issues

  24. CORE – 2608 Item Maintenance Key Activities Key Overall Issues 24

  25. CORE – 2610 Inventory ODOT Key Activities Key Overall Issues 25

  26. ODOT Phase II Update • Current • Implementation alignment meetings are continuing with CORE • Plan TargetsEstimated • Accelerated OSF/ODOT AR/BI 10/30/2009 • Commitment Accounting 12/01/2009 • Time and Labor Lite 01/10/2010 • Leave Conversion 01/10/2010 • Deposits 01/18/2010 • Item Maintenance 01/19/2010 • Bi-Weekly 01/20/2010 • Asset Management Pilot Rollout 03/08/2010 • Inventory 05/03/2010 • G/P/C 05/03/2010 • T&L with Project Costing 05/03/2010 • Agile Assets 05/03/2010 • ELM 06/30/2010

  27. Service Request Summary UAT down from 30 on Aug 20, 2009

  28. Within 15% of plan Greater than 15% and less than 25%of plan Greater than 25% of plan Program Status

  29. Within 15% of plan Greater than 15% and less than 25%of plan Greater than 25% of plan Program Status

  30. Within 15% of plan Greater than 15% and less than 25%of plan Greater than 25% of plan Program Status

  31. Executive Issues • Monthly interface with Project Costing Module • Replace ODOT legacy HCM application • ARRA: website project not yet defined • Communications: • Quarterly Partners meeting: 10/22/2009 • Bi-monthly Newsletter following Partners mtng • Advisor Group meetings to be scheduled • Agencies require 2011 budget info by end of November

  32. ODOT HCM Requirements • Required for successful completion • Must find alternative resources (Functional and Technical)…. ODOT will have to hire consultants • CORE Resources – will need to stop the ELM Rollouts to free up necessary CORE staff

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