INTERNATIONAL CIVIL AVIATION ORGANIZATION

1. INTERNATIONAL CIVIL AVIATION ORGANIZATION Seminar on “Airport Management: Security and Quality, Balanced Commitments” (La Antigua, Guatemala, 14 to 18 October 2002)

2. THE CHICAGO CONVENTION • In November 1944, at the invitation of the United States of America, 52 States met in Chicago to consider the problems of international civil aviation. The outcome was the Convention on International Civil Aviation. • The 96 articles of the Chicago Convention established the privileges and restrictions of all Contracting States and provided for the adoption of the International Standards and Recommended Practices (SARPS), as contained in the 18 Annexes of the Convention. • The International Civil Aviation Chicago Convention was the origin of the ICAO.

3. ICAO´s ANNEXES • Annex 1: Personnel Licensing • Annex 2: Rules of the Air • Annex 3: Meteorological Service for International Air Navigation • Annex 4: Aeronautical Charts • Annex 5: Units of Measurement to be used in Air and Ground Operations • Annex 6: Operation of Aircraft • Annex 7: Aircraft Nationality and Registration Marks • Annex 8: Airworthiness of Aircraft • Annex 9: Facilitation • Annex 10: Aeronautical Communications • Annex 11: Air Traffic Services • Annex 12: Search and Rescue • Annex 13: Aircraft Accident Investigation • Annex 14: Aerodromes • Annex 15: Aeronautical Information Services • Annex 16: Environmental Protection • Annex 17: Security • Annex 18: The Safe Transport of Dangerous Goods by Air

5. ICAO´S ORGANIZATIONAL STRUCTURE THE ASSEMBLY • The Assembly is the Organization´s sovereign body. It comprises all Member States and each one has a voting right • The Assembly meets at least once each three years • Its main functions, besides electing ICAO´s Council and approving the Organization´s budget and expenses, are: to examine ICAO´s work regarding the Technical Cooperation Bureau. It also establishes guidelines for future work.

6. ICAO´S ORGANIZATIONAL STRUCTURE THE COUNCIL • ICAO´S Council is the Organization´s executive body, therefore responsible before the Assembly. It is elected for a period of three years. • When electing Council Members, the Assembly should ensure that all member States are adequately represented in the following groups: • Most important States regarding air transportation; • States which contribute the most in the provision of premises and services for civil air navigation; • Designated States, so as to ensure that the main geographical regions in the world are represented before the Council.

7. ORGANIZATIONAL STRUCTURE THE PRESIDENT OF THE COUNCIL • The President of the Council is elected for a period of three years and is eligible for re-election. • As set forth in Article 51 of the Chicago Convention, the functions of the President are, among others: on behalf of the Council, direct the work of the Organization and exercise its good offices in negotiating difficult issues regarding international civil aviation.

8. ORGANIZATIONAL STRUCTURE PERMANENT COUNCIL COMMITTEES In performing its work, the Council is assisted by: • The Air Navigation Committee • The Air Transport Committee • The Finance Committee • The Joint Support of Air Navigation Services Committee • The Unlawful Interference Committee • Technical Co-operation Committee

9. Organizational Structure THE SECRETARIAT • The Secretariat is headed by the Secretary General, who is appointed by the Council and is the chief executive officer of the Organization. The Secretary General also serves as Secretary of the Council. • In addition to the Office of the Secretary General, which is responsible for financial issues, external relations, public information, evaluation and audit, as well as regional matters, the Secretariat comprises five main Bureaux: • Air Navigation Bureau (ANB) • Air Transport Bureau (ATB) • Technical Co-operation Bureau (TCB) • Legal Bureau (LEB) • Bureau of Administration and Services (ADB)

10. ICAO Headquarters PARIS CAIRO MEXICO DAKAR BANGKOK NAIROBI LIMA ICAO OFFICES

11. TECHNICAL CO-OPERATION BUREAU

12. DIRECTOR D/TCB DEPUTY DIRECTOR (DD/TCB) AFRICA (FAF) ASIA-PACIFIC (FAP) ASSISTANT TO DIRECTOR (ADTC) AMERICAS (FAM) EUROPE & MIDDLE EAST (FEM) FELLOWSHIPS (FSU) BUDGET (PBU) TRAVEL FIELD PERSONNEL (FPS) PROCUMENT (RPRO/FPRO) INFORMATION TECHNOLOGY (ITU) STRUCTURE OF THE TECHNICAL COOPERATION BUREAU Permanent Staff: 57 in TCB 15 in RP Consultants & Technical Experts: 360 in the Field and HQ

13. Initiate and assist in programming and identification of potential civil aviation projects within respective regions. Prepare and revise project outlines, proposals and documents, assessing their compatibility with technical standards. Represent TCB in the process of obtaining project approvals. Assess suitability of experts, training courses & equipment for TC projects. Provide technical support to field personnel. Monitor execution of projects through: Frequent communication with civil aviation administrations, UNDP HQ & field offices, funding institutions, Project Coordinators & ICAO Regional Offices; Missions to the field; and Reports on project achievements & problems received from the field. AFRICA (FAF) ASIA-PACIFIC (FAP) AMERICAS (FAM) EUROPE & MIDDLE EAST (FEM) TCB: FIELD OPERATIONS SECTIONS

14. TCB: FIELD PERSONNEL SECTION (FPS) • Responsible for the recruitment of personnel for technical co-operation field programme. • Arranges for appointment of selected candidates and administers the conditions of service of field staff in accordance with provisions of ICAO Field Service Staff Rules and ICAO Field Personnel Instructions Manual. • Develops standards for establishment & grading of field posts. • Negotiates with States on availability & release of technical co-operation experts • Ensures speedy and efficient management of all aspects of personnel administration of field staff. • Works closely with ICAO Personnel Branch on matters of common concern.

15. TCB: PROCUREMENT SECTION (FPRO) • Responsible for procurement of equipment, supplies & related consultancy services for TC programme. • Specific functions are: • Investigate sources of supply • Obtain price quotations • Negotiate with suppliers on specifications, prices & delivery • Evaluate tenders • Prepare contracts • Arrange for documentation, insurance, shipping & installation. • Maintain close liaison with civil aviation departments, ICAO field staff & Field Operations Sections on matters of specifications & cost ceilings. • Responsible for the operation of Civil Aviation Purchasing Services (CAPS).

16. TCB: PROGRAME BUDGET UNIT (PBU) • Administratively responsible to D/TCB but under the functional direction of the Chief, Finance Branch. • Responsible for day-to-day financial control of all TC activities, including: • Certification of funds available for project expenditures; • Preparation of Trust Fund Project Budgets; • Establishment of obligations; • Preparation of AOSC budgets & control of AOSC expenditures; • Preparation of financial reports & statements related to TC activities; • Forecasts of income & expenses • Coordination with Finance Branch concerning receipt of TC funds & their prudent investment.

17. TCB: FELLOWSHIPS UNIT (FSU) Objective: To provide basic civil aviation skills or advanced training to qualified candidates, with preference for Fellowship training in developing countries in order to promote civil aviation self-sufficiency. • Training in developing countries may be processed and awarded by Regional Offices while training in developed countries is handled at HQ. • Works closely with Field Operations Sections in Fellowship nomination and award process. • Proposes training programme, including training institution, once ICAO Fellow is identified. • Coordinates payments to Fellows and training institutions. • Prepares monthly summary of implementation status of Fellowships, by project and by country.

18. SUPPORT FROM: Air Navigation Bureau (ANB) & Air Transport Bureau (ATB) • Provide technical inputs during project formulation and implementation • Take part in TCB planning missions, seminars or short consultancies • Coordination with ANB on TRAINAIR activities and with ATB on Aviation Security matters. Legal Bureau (LEB) • Provides legal advices and inputs on TCB contracts, agreements and memorandum of agreement. Finance Branch (FIN) • Provides functional direction to PBU in carrying out day-to-day financial control of all TCB activities. • Works closely with FSU in Fellowship payment procedure. Personnel Branch (PER) • Provides personnel staffing at Headquarters. • Assists FPS in matters of common interest.

19. SUPPORT FROM: Regional Offices assist TCB in the following: • Award of Fellowships for training at Centres located in the respective regions; • Briefing and debriefing of TC project staff en route to or back from assignments; • Coordination in certain cases of field experts assigned to inter-country projects; • Project identification, design & formulation (as required); • Monitoring of project implementation; • Participation in backstopping, planning, technical & other missions; • Review of draft project documents, Project Progress Reports, Project Terminal Reports & Tripartite Review Reports; • Occasional attendance on TCB behalf at regional meetings involving TC activities.

20. Conceived through discussions between ICAO & Governments Proposed TC Project • Present major elements of project: (objectives, targets, stakeholders interests); • Provide guidance for systematic, logical examination of project. Project Outline / Project Formulation Framework (PFF) • Defines inputs of Government & ICAO; • Justify nature & duration of consultant cooperation, training & equipment; • Establish performance indicators; • Specify monitoring/evaluation mechanism. Project Document Project Budgets Pro-forma costing of Personnel, Fellowships & Equipment according to ICAO Project Formulation Handbook (PFH) Project Approval By President of ICAO Council, UNDP & Gov’t Project Revision Major revision introducing new concepts & objectives into project should be approved by President of ICAO Council. TC Project Development

21. Field Personnel Services (FPS) Recruitment of Consultants Fellowships Unit (FSU) Award of Fellowships Procurement of Equipment & Services Procurement (PRO) TC PROJECT IMPLEMENTATION Dependent on the timely delivery of agency inputs: Final responsibility for project implementation and coordination lies with Field Operations Sections.

22. Project Monitoring & Backstopping: Correspondence: HQ & Project Area Officer. Missions for administrative and/or technical backstopping. Project Reports: Project Performance Evaluation Report (PPER) / Annual Project Report (APR) Tripartite Review Report Annual Project Summary Technical Reports Consultant’s Debriefing Report Project Terminal Report Project Evaluation: To determine how well long-term & immediate objectives have been or are being met To assess efficiency of project’s implementation & relevance to Government’s needs. Types of Evaluation: Project Performance Evaluation or Internal Evaluation In-depth Project Evaluation: normally for large-scale projects. Thematic Evaluation: to review, in depth, basic facet of technical cooperation. Ex-Post Facto Evaluation: to determine relevance, effectiveness & impact. TC PROJECT EVALUATION

23. OVERHEADS • Operational costs of TCB are financed mainly from overhead charges levied on actual project expenditures of the Technical Co-operation Programme. • For non-UNDP funded projects, TCB calculates the actual costs of its inputs in the form of experts, fellowships and equipment, and adds to the total cost of these inputs the appropriate percentage overhead rate as compensation for execution of project.

24. TECHNICAL COOPERATION PROGRAMME MODALITIES • UNDP / ICAO PROJECTS • MANAGEMENT SERVICES AGREEMENTS (MSA) • CIVIL AVIATION PURCHASING SERVICE (CAPS) • TRUST FUND AGREEMENTS (TF)

25. UNITED NATIONS DEVELOPMENT PROGRAMME (UNDP) RECIPIENTGOVERNMENTS’ OWN RESOURCES UNDP / ICAO PROJECTS INTERNATIONAL BANKING INSTITUTIONS OTHER AGENCIES OR DONOR COUNTRIES TECHNICAL COOPERATION AND FINANCIAL RESOURCES (1)

26. SCOPE TYPICAL PROJECTS TRAINAIR PROGRAMME WORLDWIDE REGIONAL PROJECT RER/01/901 (CIS) NATIONAL PROJECT GREECE ICAO’S TECHNICAL COOPERATION PROGRAMME

27. TCB/ICAO & UN Peacekeeping Missions A Partner in the Reconstruction and Institution-Building Process in Strife-Torn Regions

28. Bosnia and Herzegovina Background History: May 1996 – Upon the request of IFOR and OHR, ICAO Needs Assessment Team visits Bosnia to assess the situation and assist in determining means required to provide for air traffic services (ATS) for civil operations at the Sarajevo airport. 1999 –ICAO reached an agreement with EC to implement project “Assistance to Bosnia & Herzegovina in the field of Civil Aviation” (BIH/99/901).

29. TCB Project: Assistance to Bosnia & Herzegovina in the field of Civil Aviation Objective:Assist Government in implementing the elements required for safe and efficient civil aviation infrastructure in accordance with ICAO SARPs. Duration: 2 years Project Budget: 1 million Euros Funding Agency: European Commission

30. TCB Project: Reopening of Pristina Airport, Kosovo Objective:Assist UNMIK conduct a comprehensive assessment of the airport, operation, infrastructure in line with ICAO SARPs and reopen Pristina airport to international civil aviation. Duration:0.5 months in Nov 1999 Project Budget: US$60,000 Funding Agency:UN Interim Administration Mission in Kosovo (UNMIK)

31. TCB & UN Transitional Administration in East Timor (UNTAET) Background History: Oct 1999 – UN establishes UN Transitional Administration in East Timor (UNTAET). Jan 2000 –ICAO, in response to UNTAET request, conducts fact-finding mission to Dili, East Timor. Following the mission, an Inter-Agency Service Agreement was concluded with the UN Field Administration and Logistics Division, Department of Peacekeeping Operations (FALD/DPKO).

32. TCB in Afghanistan 2001 - UN Sanctions Committee (UNSC) on Afghanistan approved the resumption of CAPS procurement. As a precondition for IATA’s transfer of funds from overflight charges collections to the Ministry of Civil Aviation and Tourism (MCAT) of Afghanistan, ICAO and IATA were both mandated to conduct bi-monthly surveys of MCAT and its related expenditures. The first survey took place in March 2001.

33. Somalia: Civil Aviation Caretaker Authority for Somalia (CACAS) Objectives: • Provision of air traffic services to aircraft in Somalia ’s airspace. • Technical & operational support for Somalia’s airports. • Establishment of a civil aviation administrative hub. • Training of national personnel. • Provision of a rapid response to “United Nations Emergency Operations”.

34. CONGO (DEM. REP.):Support to MONUC (Mission de l’Organisation des Nations Unies au Congo) Air Operations OBJECTIVES: • Assessment of airports to be used by MONUC. • Review of Airport Conditions after use by MONUC. • Issue of Recommendations to upgrade the Airports for the safety of MONUC operations. • Technical support during Airports rehabilitation. Project Total: Activities implemented $ 50,000 Future activities presently envisaged $400,000 Project Duration: 10 months

35. WORLD FOOD PROGRAM Project:Review of Air Operations Duration:4 months OBJECTIVES: • Review of WFP Air Operations. • Submission of Recommendations with view to improve the risk management of its Air Operations. • Technical support to prepare manuals and procedures for Air Operations and Aviation Safety management. • Technical support to set up a pre qualification audit programme for contracted Air Operators. Project total: $175,000

36. AMERICAS REGION Colombia: Master Plan for the Development of Civil Aviation Duration: 6 years MAIN OBJECTIVES: • i)Establishment of an Air Navigation Development Master Plan to identify the different factors to be taken into consideration in managing the air traffic infrastructure; • ii) Assistance in the preparation of specifications and procurement of infrastructure materials, as well as study, design, construction, maintenance, repair, reconfiguration, expansion and improvement of the country’s airports; • Introduction of the TRAINAIR methodology at the Aeronautical Studies Centre; • Institutional strengthening of the Civil Aviation Department; • v) Planning and implementation of CAD’s recruitment and training programmes.

37. AMERICAS REGION (continued) Colombia: Master Plan for the Development of Civil Aviation Duration: 6 years INPUTS: i) International experts in different areas of specialization for a total of 267 months of work. ii) A group of local professionals being trained abroad. iii) Procurement of operating and training equipment to support project activities. BUDGET: Personnel $2,900,000 Mission expenses $70,000 Subcontracts $5,470,000 Training $260,000 Equipment $66,450,000 Sundry $90,000 Project total $75,240,000

38. TCB/ICAO Facts and Figures

39. TECHNICAL COOPERATIONPROGRAMME

40. TECHNICAL COOPERATIONPROGRAMME 1989 2000 2001 $ $ $ EUROPE/MIDDLE EAST National projects 4,987,000 774,900 586,902 27,930 Regional projects 460,000 0 Trust funds 10,042,000 2,697,752 675,458 MSA 0 3,418,245 6,684,705 430,596 4,455,036 CAPS 0 TOTAL 15,489,000 7,321,493 16,430,051 ASIA/PACIFIC National projects 10,664,380 1,060,219 1,100,347 Regional projects 2,821,163 0 449,597 Trust funds 198,881 1,324,462 935,101 189,840 MSA 0 512,685 159,872 CAPS 0 876,392 TOTAL 13,684,424 2,774,521 3,833,994

41. TRUST FUND AND MANAGEMENT SERVICES AGREEMENT PROJECTS (Including management costs – millions of dollars) Global programme

42. GovernmentUNDP UNDP SYSTEM PROJECTS (Millions of dollars)

43. Fellowship Awards(Years 1990-2001)

44. GLOBAL TECHNICALCOOPERATION PROGRAMME (Millions of dollars)

45. TECHNICAL COOPERATION BY REGION IN 2001 (Millions of dollars)

46. THANK YOU FOR YOUR PARTICIPATION