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To Challenge All Students to a Brighter Future Always Seeking, Always Learning

Administrative Teamwork to Improve Student Achievement Dr. Kevin Settle, Superintendent Dr. Tyler Brown, Asst. Superintendent Mrs. Linda Hanson Curriculum Director Mr. Mike Bryant, Asst. Principal. To Challenge All Students to a Brighter Future Always Seeking, Always Learning.

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To Challenge All Students to a Brighter Future Always Seeking, Always Learning

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  1. Administrative Teamwork to Improve Student AchievementDr. Kevin Settle, SuperintendentDr. Tyler Brown, Asst. SuperintendentMrs. Linda Hanson Curriculum DirectorMr. Mike Bryant, Asst. Principal To Challenge All Students to a Brighter Future Always Seeking, Always Learning

  2. “My perception after looking at lots of types of organizations and institutions is that the job of a school superintendent, particularly in a complicated community, is one of the hardest jobs in America. What that means is that the successful superintendents are really some of the most successful executives in all of America, in any sector.” Jim Collins Author of Good To Great

  3. Developing the Administrative Team The Superintendent needs to form and develop the administrative team before student achievement can be maximized.

  4. Developing the Administrative Team • Set the vision and culture of student achievement for your District through your involvement with the School Board and Community • Five Year Strategic Plan • Annual Board Goals

  5. Developing the Administrative Team • Ensure that student achievement is a common theme aligned throughout the District • The goals for administrators and teachers should be aligned with the Board goals • The NCLB Plan, Technology Plan, District Improvement Plan and School Improvement Plans should be aligned with the Board goals

  6. 2007-2012 Strategic Plan 2008-2009 Board Goals 2007-2010 District Technology Plan 2008-2010 District Improvement Plan 2008- 2009 Franklin SIP 2008- 2010 Primary Center SIP 2008- 2010 J.L. Buford SIP 2008- 2010 Casey SIP Primary Center Teacher and/or Team Goals Franklin Teacher and/or Team Goals Buford Teacher and/or Team Goals Casey Teacher and/or Team Goals Franklin Student Goals Primary Center Student Goals Buford Student Goals Casey Student Goals

  7. Developing the Administrative Team • Hire the correct people as administrators • Promote qualified internal people, but bring in others to complement the team • Before you make the final offer, have a confidential talk with the candidate to make sure he/she understands your unwritten expectations

  8. Developing the Administrative Team • Assign your administrators to the correct positions • Know your administrators’ strengths and make your assignments accordingly

  9. Developing the Administrative Team “So superintendents must focus on getting the right people on the bus and the right people in the right seats over a long period of time.” Jim Collins Author of Good To Great

  10. Developing the Administrative Team • Set high expectations and make sure your administrators understand what you want them to do • Some expectations and goals should be formalized in their goals for evaluation • Student achievement should be discussed at every administrator meeting and ideas shared about what schools are doing to improve • District 80 examples …

  11. Developing the Administrative Team • Provide your administrators the support and resources to accomplish what you expect them to do • Promote meetings among them to share and learn from each other • Allow them flexibility to meet their goals, but insist on being kept informed and retain the right to make recommendations to modify their ideas • Provide them a budget they can control, expect them to operate within it, but be prepared to support additional funding in unique instances

  12. Developing the Administrative Team • Recognize your administrators for their efforts and accomplishments • During building walk-through visits, verbally compliment them on things you see that support student achievement • Send notes or emails when you see or hear about something that should be acknowledged

  13. Developing the Administrative Team • Recognize your administrators for their efforts and accomplishments(continued) • Acknowledge them during district-wide or school-wide meetings • Remember them on Principal Appreciation Day, nominate them for awards, have social gatherings

  14. Developing the Administrative Team A cohesive administrative team who supports the same vision, each other, and their staff, will stimulate teachers to focus on teaching and learning.

  15. Personnel • Hire Smart • Positive Attitude Instrument • Change default hiring practice of probationary period • Four Years Certified • 90 Days Classified • Releasing or reassigning administrators

  16. Observations • Daily/Weekly Walkthroughs • Structured and Unstructured • Turned in and reviewed by District Office • Various Observation Tools • Model Lesson • Time on Task • Verbal Flow • Scripting

  17. Evaluations • District-wide Schedule • Turned in and reviewed by District Office • Uniform but Specific Evaluations Per Category • Classified • Certified • Administrative • District Office

  18. District Learning Leadership Team • DLLT studies the District’s Critical Issues • A revolving, three year membership • Have met monthly but now quarterly • Membership includes: • Superintendents and Principals • Teachers and Teacher Aides from each Building • Social Worker and Counselor • Union Representatives • Parents from each Building • Community Members • Business Representatives

  19. Assessment & Data • Changed the culture of ISAT testing from Passive to Active • Utilize the rules to students’ advantage • Strong communication and procedures across all levels • District Office to the Classroom • Disaggregated data for ISAT and SAT10 • Data will improve improvement with RtI

  20. Grants • Aggressively pursued grants • Increased grants from $3 to $5 million • Major competitive grants such as CSRPP, 21stCCLC, EETT, HS/Pre-K, PEP, LSA, and SEL • Integrated grant initiatives to maximize staff time and impact • PBIS, SEL, ASPIRE, RtI, SAC, IST

  21. Poverty • Trained 8 Certified Trainers • Trained every staff member in all 3 days • Did local follow-up trainings • Integrated the strategies (IST screening) • Train all new teachers

  22. Teacher Support • Staff Development • District Committees • Curriculum Alignment • Teacher Re-Certification • New Teacher Induction Program • Student Assessments

  23. Staff Development • Inservices/Workshops • University/College Coursework • Regional Office of Education • Professional Development Committee -representatives from all grades -zoomerang surveys -evaluation instruments -ROE needs assessment

  24. District Committees • Curriculum Adoption Commttees • Mandated Committees • Curriculum Support Committees • Task Force Committees

  25. Curriculum Alignment • Adopt new textbook series • Every grade level represented • Explain the alignment process • Discuss tools needed • Agree upon a template, syllabus design • Work sessions during the school day • Disseminate completed product

  26. Teacher Re-Certification • Renewal of Teacher Certificate • Form to track CPDU’s and CEU’s • Highly Qualified Status-HOUSSE / ECS • Online Workshops at each Building

  27. New Teacher Induction Program • Two Day Inservice Prior to Start of School • Monthly NTI Meetings -topic of interest or need -websites -list of mentoring activities -concerns, needs, successes • Mentoring -two hours required monthly • Coaching -observations -written feedback -person to person review

  28. Student Assessments • Local-SAT10 (Harcourt) -request numbers from administrator -order materials for testing -provide additional resources -disseminate test score results • ISAT Testing -inservice test administrators on manual

  29. Creating a Positive Climate of Professionalism: Campus Communication • Team Coordinators Meeting • Every Tuesday at 7:30 a.m. • Agenda developed by Principal with input from two Assistant Principals and Staff • Superintendent and Assistant Superintendent attend whenever possible • Daily Announcements • Read over P.A. system • Emailed to all teachers

  30. Creating a Positive Climate of Professionalism: Campus Communication • Phone conferences • Bi-weekly • Involves administrators and secretaries • Team Coordinators Reports • Submitted to Principal, Assistant Principals, and team coordinators every Friday • Include: • Summary of daily activities • Curriculum • Parent Contacts • Student Discipline • Testing • Information on struggling students • Bottom section for administrative feedback

  31. Creating a Positive Climate of Professionalism: Campus Communication • School Reach System • Building Learning Leadership Team (BLLT) • Team facilitators (teachers) trained to effectively facilitate meeting • Principal develops agenda for discussion of critical building issues • Meetings second Thursday of each month at 2:00 after early student dismissal • Trained teacher facilitators: • Discuss CBI’s • Develop strategies to resolve CBI’s • Create a timeline for accomplishment of strategies • Implement strategies

  32. Creating a Positive Climate of Professionalism: Campus Communication • Planning periods • All highly qualified teachers have two planning periods • Individual Planning Period • Team Planning Period • Team Planning Period • Facilitated by Team Coordinator • Discuss: • Academic Activities • Smartboard lesson preparation • Interactive computer lesson preparation • Review student data, test scores, and student behavior • Prepare packets for IST/SAP • Select Casey All-Stars and Respect Ticket Winners • Prepare for Parent/Teacher Conferences • Home visits and phone calls to the home

  33. Creating a Positive Climate of Professionalism: Campus Communication • Grade Group Meetings • Once a week • Involves all teachers from specific grade level • Review instructional progress between teams • 6 Gold and 6 Maroon • 7 Gold and 7 Maroon • 8 Gold and 8 Maroon • Curriculum alignment • Principal attends meetings • Assistant principal attends as requested

  34. Improving Classroom Instruction • Teacher Evaluation • Review observation instrument with staff • Pre-conferences with staff • Develop performance goals • Explain purpose of classroom observation • Make observations meaningful • Observation summary includes detailed support recommendations usually suggested from research-based Best Practices • Visible three minute walkthroughs (Dr. Ruby Payne model)

  35. Improving Classroom Instruction • Lessons must include visible State Standards for Learning • Teachers must demonstrate competency in content areas during instruction • Teachers submit classroom management plan • Submit yearly at end of second week of school • Follow plan if discipline problems arise in classroom • Under-performing teachers visit master teacher’s classrooms • Document effective teaching practices • Improve instruction • Review visit with administration

  36. Improving Classroom Instruction • Block Scheduling • 1 ½ hour blocks for core academics • Language Arts- Reading, Spelling and English • Science and Social Studies • Math • Exploratory Block • Operates on old 43 minute schedule • Includes: • Computer Technology • P.E. and Fitness Center • Life Skills • Spanish • Art and Fine Arts • Orchestra, Band, and Sectionals

  37. Improving Classroom Instruction • Effectiveness • 29% increase in honor roll students • 43 of 92 African American MTEA members on honor roll • Beta Club increased by 19% • Testimony of Trimble brothers on high honor roll

  38. Improving Classroom Instruction • ISAT Preparation • Illinois Assessment Framework • Pretest online via ISBE website • ISAT preparation in the computer lab • Purchase and use ISAT coaching materials for all grade levels • Utilize Casey CAP class to teach ISAT strategies • Review posters in classroom during CAP class

  39. Improving Classroom Instruction • Student Academic Support • Student Success Program • For under-achieving students • Tutoring from 3:30 to 4:30 on Tuesdays and Thursdays • Tutoring from certified teachers • Reading specialist Pull-out Program • Talented and Gifted Program (TAG)

  40. Improving Classroom Instruction • Stars Academy, 21st Century Grant Program • Administration/Director with YMCA community partner • Ran by certified teachers and aides • One section at Primary Center (serves 60-80 students) • Once section at Casey Middle School in Hall Building (serves 175-200 students made up of 6th through 8th grade students and their Pre-K through 5th grade siblings) • Includes: • Full dinner • P.E. component • Music component • Library component • Computer component • Homework help • Academic Enrichment • Parent Education

  41. Consistency in Discipline • Positive Behavioral Interventions and Supports (PBIS) • (Insert DATA) • PBIS team selected to present at National Conference in Denver, Colorado • Mission Statement: “The purpose of PBIS is to provide school with the capacity for systematic planning and problem solving when preventing and responding to problem behavior.” Respect yourself, others, and property.

  42. Consistency in Discipline • Positive activities and rewards • All-Star assemblies • Respect tickets • Ram bucks • Ram buck parties • PBIS reward field trips (students must have 85% of their Ram bucks to participate) • Train staff and supervisors on PBIS system

  43. Consistency in Discipline • New discipline referrals • Time specific, in increments of 15 minutes • Location of discipline problems • Categories of specific types of documented behaviors • Computer-tracked behavior on School Wide Information System (SWIS) • Discipline referrals (DR) for gross acts of misconduct • Behavior concerns (BC) for minor and intermediate acts of misconduct • Three BCs equal one act of gross misconduct (DR)

  44. Consistency in Discipline • Student Support Center • Developed and implemented in-school suspension program • Certified teacher in classroom • Students take all books and homework assignments to the class • School Suspension Program (SSP) • Developed and implemented out-of-school suspension program • Students are transported to one of two sites during suspension • Kenneth Martin Center • Safe School • Students take books and homework assignments

  45. Safety and Security • Safety and Security improvements at Casey Middle School from 2007 to 2009 • Enclosed breezeway, installed new metal doors • Installed Intelli-key System • Installed telephone monitoring system • Campus construction: • Sidewalk from west parking lot on main campus to front door on Broadway entrance • New steps on Broadway entrance • New sidewalk and stairs on east side of Science building for entrance and exit from B.D. program • Installed new classroom doors in the main building that meet life safety specifications

  46. Safety and Security • Developed computerized integrated security training for Casey Middle School • Re-trained School Safety Committee • Developed district-wide school safety and security audit • Developed district-wide school facility assessment checklist • Reviewed District Safety Operational Procedures (Admin. Reg. 465.12) • Upgraded video surveillance equipment in Hall building • Purchased new radios, upgraded base stations, purchased new batteries for older hand-held units • Two campus-wide security walkthroughs with the following team (scheduled for October 2008 and April 2009) • Mount Vernon Police Department • Mount Vernon Fire Department • Litton Ambulance Service • Code Red drill (scheduled October 2008 and April 2009)

  47. Safety and Security • Monthly school safety and security • August: District-wide bus driver safety training • Beck and Dyel Bus Company drivers • Officer Ray Gilbert, trainer • States Attorney Office, trainer • District 80 Principals, trainer • September: Crisis plan/ bus safety • Review Crisis Plan with teams • Review new laws and requirements with safety teams • First safety training module: Bus safety for students

  48. Safety and Security • October: Second safety training module- Student safety on campus • Bullying prevention (physical, verbal, and emotional) • Sexual harassment (visual, physical, and verbal) • November: Third safety training module-Threat assessment in schools • Violence prevention • Intruder on campus • Student safety survey • Junior Crime Stoppers training • Profiler crime recognition strategies

  49. Safety and Security • December: Fourth safety training module- Computer safety • Officer Sneed, Internet safety • My Space • Identification/awareness protection • E-bullying • January: New campus-wide crisis management • Present at BLLT • Present information from student safety survey • February: Fifth safety training module- Risk watch school safety program • Illinois State Police • Rollover machine • Driving intoxicated simulator

  50. Safety and Security • March: Sixth safety training module- Incident command center training • Illinois State Board • Bomb threat preparedness and response • Interactive planning tool • Code Red re-training • Walk-through • April: Seventh safety training module- Preparation • Code Red drills

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