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Annual Meeting 4/27/15

Annual Meeting 4/27/15

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Annual Meeting 4/27/15

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  1. Annual Meeting 4/27/15 Presented by the Board of Directors

  2. Agenda • Welcome • Responsibilities of Board Officers • 2014 In Review • ACC Approvals • Events • Accomplishments • Treasurer’s Report • 2015 Planned Events • Budget / Expenses • Planned Events • Homeowners Responsibilities • Door Prizes • Questions

  3. HOA Board of Directors • Chairman – Mel Blade (3yr) • President – Luther Bailey (2yr) • Director –Matthew Shaffer (1yr) • Secretary - Sheila Milburn • Treasurer – Kathy Younger Committee Chairs Mel Blade: BOD Kathy Younger: Finance Luther Bailey: Grounds Matthew Shaffer: Architectural Control Sheila Milburn: Communications

  4. HOA Board Responsibilities • Chairman • Preside over meetings • Field homeowner complaints • Tree removal / Contracts • President • Landscaping • County issues • Builder issues • Director • Nominations committee chair • Architectural committee chair

  5. HOA Board Responsibilities • Treasurer • Collect assessments • Settlement/House Sales • Pay bills • Maintains financial records • Secretary • Record meeting minutes • Schedule meeting rooms • Assemble agenda

  6. 2014 in Review • Architectural Control Committee (ACC) • Events • Accomplishments • Adverse Events • Treasurer’s Report

  7. Architectural Control Committee • ACC Submissions: • Fence • 6 requested and approved • Deck: • 3 requested and approved • Solar Panels • 5 requested and approved • Pool • 1 requested and approved • Garage Addition: • 1 requested and approved • Repainting Shutters: • 1 requested and approved

  8. 2014 Events • Community Yard Sale: June 6, 2014 • National Night Out August 5,2014

  9. 2014 Accomplishments • Board Members: • The following persons joined the Board in 2014: • Luther Bailey: elected to 3-year BOD term • Matthew Schaeffer: elected to 2-year BOD term • Kathy Younger: Treasurer • Gary Younger: Web Master • Mel Blade: elected to 1-year BOD term • Storm Water Management Project • Completed initial clean-up/repairs • Established SWM annual maintenance contract • Dues: • ___% Collected • Lawsuits filed for small claims and liens Need new photo

  10. 2014 Accomplishments • Communications Upgrades • Annual Newsletter • New Website www.greenbrierhoa.org • New Email list with backup • Entrance: • Repainted Entrance Signs • Installed Solar Lights

  11. 2014 Adverse Events • Theft of packages from porches • Pet waste • Harassing letters • Garbage stored on lots • Speeding complaints • Animals at large / Missing • General Maintenance (home exterior/lawns) • Hunting directly behind the neighborhood Respect Our Community

  12. 2014 Treasurer’s Report

  13. 2014 Financial Report

  14. Expenses

  15. 2014Delinquency Report • 2013 Homeowners with current accounts: 91% • 2014 Homeowners with current accounts: 93.5% • 2013 Past Due:    $22,783 • 2014 Past Due:                              $13,420 • Attorney pursuing 12 accounts

  16. FY 2015-2016 Dues • Annual Dues: • $151 upcoming fiscal year • Fiscal Year: July 1, 2015 to June 30, 2016 • Payment schedule is as follows: • June 1st dues notice mailed • July 1st payment is due • July 15th is the final cutoff day to avoid late fee ($10) • Pleasenotifythe treasurer by June 7thif you have not received a dues notice. *Note: Not receiving bill by mail does not relieve your payment responsibilities.

  17. 2015 Projections • Events • Treasurer’s Report

  18. 2015 Planned Events • Annual Community Yard Sale: 7AM on Saturday, June 6th • Quarterly Meetings: 7 pm Lexington Park Library • January 26, 2015 – Annual Meeting, Room B • April 27th: Meeting Room B • July 20th: Meeting Room B • October 19th: Meeting Room B • National Night Out: 6-9 PM on Tuesday, August 4th • November: BOD Finance Meeting • January 2016 – Annual HOA Meeting

  19. 2015 Budgeted Expenses

  20. General Information • Homeowner Responsibilities • Renter’s Responsibilities

  21. Homeowners Responsibilities • Be a good neighbor; look after each other • Keep home and surrounding area clean and free of debris/clutter • Pick up after your animals (use leash for walks) • Keep grass neatly trimmed (both sides of sidewalk) • Respect your neighbors and their property • Notify the BOD of any violations or nuisances you are unable to resolve

  22. Homeowner Responsibilities • Check the website for news and updates • Police yourself and be familiar with the covenants and restrictions of Greenbrier (e.g. No storing of RVs and boats.) • Get approval BEFORE you build (fence, deck, addition, shed, and etc.)

  23. 1Qtr 2015 Status • ACC Report • Treasurer’s Report • Projects / Upgrades: • Picnic Tables • Speed Humps

  24. 1Qtr 2015 ACC Report • ACC Submissions: • Fence • 1 requested and approved • Deck: • 2 requested and approved • Solar Panels • 1 requested and approved

  25. 1Qtr 2015 Treasurer’s Report • 1st Quarter 2015 • Starting Balance:  $ 56,512.67 • Income: $ 1,538.56 • Expense: $ 5,613.80 • End Balance: $ 52,437.43 • 2014/2015 Dues • 92% have been collected

  26. 1Qtr 2015 Status • Projects / Upgrades: • Picnic Tables • Environmental Management • Speed Humps

  27. Gift Card Drawing • Gift Cards Winners: • $25 Cracker Barrel: Monica Boekel • $25 Bed, Bath & Beyond: John Simpson • $25 Applebee’s: Jay Kretzing

  28. QUestionsanDAnswers