Effective Workplace Safety Inspections

1. Effective WorkplaceSafety Inspections FARA on the behalf of the OFFICE OF RISK MANAGEMENT • Revised 06/2011

2. THE INSPECTION PROCESS

3. PRETEST • Identification of workplace hazards is an important part of the inspection process. true/false • Inspections must be conducted by the safety officer only. true/false • ORM requires all agencies to conduct and _________inspections

4. Pretest (cont’d) • Hazards found in the workplace should be corrected as soon as possible. true/false • Indoor air quality issues are part of the inspection process. true/false

5. GOALS • Create a better understanding of the inspection process. • Learn how to identify safety hazards. • Learn how to control identified hazards.

6. Did You Know?Workplace Hazards-- Can cause: • Death • Injury • Damage to equipment

7. Inspections help… • Maintain a safe work environment • Control unsafe acts and conditions • Ensure operational efficiency

8. WHAT TO INSPECT? • The entire workplace • Both interior & exterior work environments. • Emergency exits

9. Checklist Categories • Building Safety • Office Safety • Fire Safety • Electrical Safety • Emergency Equipment • Storage Methods

10. What to Look for? • Indoor air quality • NFPA- Life Safety 101 Compliance • Housekeeping practices

11. More of What to Look for… • Equipment operation and maintenance practices • Unsafe conditions • Unsafe acts (practices)

12. TYPES OF INSPECTIONS • Formal Inspections • Daily/Weekly Inspections • Special Function Inspections • FARA LP Officers

13. WHO CAN CONDUCT INSPECTIONS • Employees • Supervisors • Safety Coordinators • Management • Safety Committee Members • Outside Vendors/insurance companies

14. INSPECTION EXAMPLES...

15. Emergency Equipment

16. Office Safety

19. Fire Safety

23. Electrical Safety

24. Storage Methods

26. Building Safety

30. SO, YOU COMPLETED YOUR INSPECTION?

31. WHAT YOU FOUND Unsafe Conditions Unsafe Acts

32. WHAT NEXT? • Correct unsafe conditions • Correct unsafe acts • Implement controls

33. IMPLEMENTING CONTROLS • Engineering Controls • Administrative Controls • Protective Equipment

34. Document Your Findings • Document your corrective action • Document your controls

35. FARA on the behalf of the OFFICE OF RISK MANAGEMENT

36. Written Components… • Include in operational safety plan/manual • Include procedures to identify & correct hazards • Cover “good” housekeeping

37. The “Inspection Effect” • Measures employee’s safety performance • Reinforces importance of safety & management’s commitment • Encourages employees

38. Inspections Required • Class A – Monthly • Class B - Quarterly

39. InspectionDocumentation • Checklist recommended • Systematic • Site-specific • Revise as needed

40. Inspection Documentation (cont) • Written inspection report • Should include: • Person & Date • Concerns Identified • Corrective Action • Building/Area inspected

42. Hazard Control Logs or Other Acceptable Method • Location: • Posted in the workplace, accessible to ALL employees • Purpose: • For employees to “report” unsafe conditions

43. Hazard Control Logs (cont’d) • Implementation: • Train employees • Review routinely • Maintain logs on file for the audit year

44. Hazard Control Log Responsibilities • Supervisor or Loss Prevention Rep: • Checks HCL • Takes temporary control • Reports to next level, if uncontrolled

46. Corrective Action • Appropriate • Effective • Expeditious

47. Corrective Action (cont’d) • Immediate (if possible) • If longer than 30 days: • Forward Hazard Control Log to: • Agency Head • Department Head • ORM-LPU-BR

48. Record-keeping Inspection Checklists Hazard Control Logs State Fire Marshal Reports Keep all records for 1 year minimum

49. POST TEST • Inspections must be conducted and documented using a checklist that reflects actual working conditions. True/False • Life Safety Code 101 only applies to office buildings. True/False

50. POST TEST (CONT’D) • Observing employees at work must be part of your__________. • Hazards which pose imminent danger must be __________ and corrected immediately.