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DANRIS-X Training Why, When, How?!

DANRIS-X Training Why, When, How?!. November 7, 2013 Office of Program Planning and Evaluation & Affirmative Action, Staff Personnel Unit. Agenda. Welcome and introductions Overview PowerPoint presentations Review the application Wrap-up/Meeting evaluation. Desired Outcomes.

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DANRIS-X Training Why, When, How?!

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  1. DANRIS-X TrainingWhy, When, How?! November 7, 2013 Office of Program Planning and Evaluation & Affirmative Action, Staff Personnel Unit

  2. Agenda Welcome and introductions Overview PowerPoint presentations Review the application Wrap-up/Meeting evaluation

  3. Desired Outcomes • Understanding of the DANRIS-X modules • Understanding of how DANRIS-X data is used • Understanding of the DANRIS-X reporting calendar • Awareness of the Annual Evaluation DANRIS-X retrieval • Awareness of available DANRIS-X Help resources • Awareness of how systems are linked

  4. ANR Directory ANR Academics ANR Data Gathering Endnote ANR Academics Federal Plan of Work & Annual Report Corporate Personnel System ANR Academics UC Delivers ANR Academics Other Reports Academic Profile CE Specialists & Advisors Research Education and Extension project online reporting tool (REEport) AES Faculty Taxonomy & Personnel System DANRIS-X Annual Plan & Report CE Specialists & Advisors Merit and Promotion Annual Evaluation Contacts and Self-Assessment (CASA) CE Advisors Grant Tracking System CE Advisors

  5. Why do we have DANRIS-X? • Provide accountability to stakeholders (county, state, and federal governments & public) • Document programmatic outcomes/impacts more fully • Document that all CE programs comply with USDA non-discrimination policy

  6. How ANR Administration Uses DANRIS-X Data • Federal Plan of Work and Annual Report http://ucanr.org/sites/anrstaff/Divisionwide_Planning/ • ANR Program Planning & Resource Allocation • Legislative/External/Internal Requests

  7. How USDA NIFA Uses Our Reporting Info. • Demonstrate Accountability • Secure Funding / Budget Cycle • Policy Making • Generate Public Support

  8. How Advisors can use DANRIS-X data • Accountability • Documents services/results and compliance with non-discrimination policy • Program Development • Captures key elements of program pieces (situation, participation, activities, outputs, outcomes) • Merit and Promotion process (Optional) • Can use the Annual Evaluation Retrieval • Taxonomy & Personnel System (TSP) • For networking and program mapping

  9. Academic Annual Evaluation Retrieval • Data retrieved from DANRIS-X • 1 Retrieval for parts of Sections A, B & C • Available as Word document to download • Access on the Program Review webpage or in the DANRIS-X application • Upload to online to the Program Review webpage available on your ANR Portal

  10. DANRIS-X 2013-2014 Calendar Based on federal fiscal year: FY 2014 = Oct 1, 2013 – Sept 30, 2014 Oct 21, 2013 FY 2013 Report & CASA, 2014 Plan CLOSE Nov 1, 2013 FY 2014 Report and CASA OPEN Annual Evaluation Retrieval AVAILABLE Nov 18, 2013 CD CASA Reports DUE Jan 6, 2014 FY 2015 Plan OPEN Mar 3, 2014 FY 2015 Plan Snap-shot

  11. Advisor 3 Modules • Annual Plan • Annual Report • CASA

  12. Streamlining DANRIS-X Plan New last cycle & new for current cycle • Removed projected #s for Methods • Removed projected # or % for Outcomes • Open longer • Removed Commodities; now only entered in the Taxonomy & Personnel System

  13. Streamlining DANRIS-X Report New last cycle & new for current cycle • Publications tab removed; now use Endnote • Removed Annual Evaluation Narratives and Proj./Prog. Narratives tabs • Removed Grants tab NFCS Advisors • Do NOT need to enter EFNEP or CalFresh program information entered in NEERS or CalFresh Workbook • Do continue to enter separate but related work

  14. Streamlining CASA New last cycle & new for current cycle • Removed Program Area drop down NFCS Advisors • Do NOT need to enter EFNEP or CalFresh program information entered in NEERS or CalFresh Workbook. But, do continue to enter separate but related work. • Do not need to enter contacts. Only need to enter outreach efforts. 

  15. Update: DANRIS-X replacement/Project Board Led by CSIT & PPE (Karl Krist & Joni Rippee) • What is it? Collection of projects in collaborative environment • Goals: • Simplify data entry • Eliminate duplicative effort • Enhance collaboration • Progress to Date • Appointed diverse advisory committee, includes academics • Identified data elements that can be eliminated & suggested ways to simplify data entry • Next Steps • Creating demo system for • Seek advisory committee input

  16. Advisor Annual Plan • County FTE allocation • ANR Issue/Knowledge Area FTE* • Projects/Programs • Situation Statements • Clientele • Methods* • Anticipated Outcomes* • Multi-state/Integrated Activities

  17. Advisor Annual Report Projects/Programs: • Exten./Res./Creat. Activities* • Actual Outcomes* • Multi state Activities* Individual Information (optional): • University/Public Service • Professional Competence

  18. Program Action: Logic Model Outcomes Learning & Behavior Outcomes Condition Changes/ Impacts Situation Inputs Methods Plan Plan FTE Report Grants Plan & Report Plan & Report Plan & Report

  19. Emphasis on Accomplishments • Quantification of Methods (activities/outputs) • Quantification of Outcomes • Documentation of longer-term Impacts

  20. Activities/Outputs:What did you deliver? • Direct Extension Methods • Classes, Workshops, Field Days… • Indirect Extension Methods • Newsletter, Websites, Radio Programs… • Research and Creative Activity Methods • Basic/Applied Research, Videos, Curricula…

  21. Outcomes: How was the group/area affected? • Learning Outcomes ~short-term changes • Knowledge • Attitude • Skill • Action Outcomes ~ medium-term changes • Behavior/Practice • Condition Outcomes (Impacts) ~ long-term changes • Social/Health • Economic • Environmental

  22. Steps for Defining an Outcome • What? • Who? • Quantification?

  23. KnowledgeOutcome: • 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

  24. Behavior Outcome: • 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

  25. Economic Outcome/Impact: • Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

  26. Resources • People • Christopher Hanson: (510) 987-0628 or christopher.hanson@ucop.edu • Katherine Webb-Martinez: (510) 987-0029 or katherine.webb-martinez@ucop.edu • David White: (530) 752-8496 or dewhite@ucdavis.edu (For CASA content/policy only) • Websites • http://ucanr.org/danris-x • http://ucanr.org/sites/CEprogramevaluation/ • https://ucanr.org/portal/taxonomy/

  27. The End… • Questions? • Comments?

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