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REPORT OF SURVEY (AR 735-5)

REPORT OF SURVEY (AR 735-5). REPORT OF SURVEY PURPOSE.

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REPORT OF SURVEY (AR 735-5)

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  1. REPORT OF SURVEY(AR 735-5)

  2. REPORT OF SURVEYPURPOSE The report of survey documents thecircumstances concerning the loss, damage, or destruction of Government property and serves as, or supports a voucher for adjusting the property from accountable records. It also documents acharge of financial liability assessed against an individual or entity, or provides for relief from financial liability.

  3. REPORT OF SURVEYMandatory Initiation Negligence or willful misconduct Will not admit liability Refuses reimbursement Value exceeds the individual’s monthly pay Bulk petroleum loss is over $500 Sensitive item* (AR 15-6) Change of accountable officers inventory Loss from fire, theft or natural disasters

  4. REPORT OF SURVEYTIME CONSTRAINTS 14th Day - Initiate 15th Day - Approving Authority 55th Day - Survey Officer Investigation Complete 75th Day - Complete Includes Processing Time and Legal Review Non-counted time - Rebuttal - Request for Reconsideration

  5. REPORT OF SURVEYPROCESS Initiator S4 Accountable Officer Appointing Authority Survey Officer Appointing Authority Approving Authority Legal Review Approving Authority

  6. REPORT OF SURVEYTIME CONSTRAINTS

  7. REPORT OF SURVEYINITATING PHASE Who Initiates….the person with the MOST knowledge Time Constraints for Initiating a Report of Survey….. 15 DAYS Thorough Research Complete DA Form 4697 in accordance with AR735-5

  8. REPORT OF SURVEYBLOCK 11 WHO WHAT WHERE HOW WHEN SEQUENCE EXHIBITS

  9. REPORT OF SURVEYEXHIBITS Drivers license and DA 348 ECOD Sworn Statements DA 2823 Statement/Certificate MP Report Hand Receipts

  10. REPORT OF SURVEYProcess S4 - Survey number PBO - Document Number (Nonexp) Appointing Authority - Makes a Decision

  11. REPORT OF SURVEYAPPOINTING AUTHORITY DECISIONS FURTHER INVESTIGATION …. APPOINT A SURVEY OFFICER NO FURTHER INVESTIGATION... ASSESS FINANCIAL LIABILITY* RELIEF FROM RESPONSIBILITY AR 15-6 INVESTIGATION

  12. REPORT OF SURVEYSURVEY OFFICER QUALIFICATIONS SFC or Above GS-7, WS or WL Senior in Rank Disinterested Person

  13. REPORT OF SURVEYCONDUCTING THE INVESTIGATION Immediate Investigation - 30 days Examine Property Immediately Interview and obtain statements Extract information Confirm Facts Resolve Conflicts

  14. REPORT OF SURVEYCONDUCTING THE INVESTIGATION If property is recovered - take action Conduct thorough investigation Scrutinize all available information Compile all evidence Consult Appointing/Approving Authority when in doubt

  15. REPORT OF SURVEYSURVEY OFFICER Findings and Recommendations... Approving Authority will use findings and recommendations to make final decisions and actions.

  16. REPORT OF SURVEYFINDINGS AND RECOMMENDATIONS Findings Free of bias or prejudice statements… Support Evidence Resolve Conflicts Develop logical recommendation Just the Facts

  17. REPORT OF SURVEYFINDINGS AND RECOMMENDATIONS Block 26-27 Review of Exhibits/Evidence Value of loss property Findings Recommendations Actual $ loss, Amount charged and loss to government.

  18. REPORT OF SURVEYFINDINGS Value of lost or damaged property Actual cost of damaged property or loss Property value not recovered Disposition recommendation…. uneconomical reparable property

  19. REPORT OF SURVEYFINDINGS Use own words how loss occurred Refer to evidence to support findings Proximate cause Negligence and willful misconduct Don’t include unsubstantiated opinion

  20. REPORT OF SURVEYRECOMMENDATION Relief of responsibility of all persons concerned Assessment of financial liability

  21. REPORT OF SURVEYFINANCIAL LIABILITY Financial liability recommended… Name, grade and SSN Simple/Gross negligence or willful misconduct Amount to be charged Individual’s monthly base pay

  22. REPORT OF SURVEYFINANCIAL LIABILITY Financial liability recommended… Computation of charges Termination of service Whether relief of liability is appropriate

  23. REPORT OF SURVEYFINANCIAL LIABILITY Inform Individual Charged... Explain charge Significance of rebuttal Attach rebuttals made Consider rebuttal Explain rights by memorandum

  24. REPORT OF SURVEYFINANCIAL LIABILITY Rights…. Inspect and copy records of debt Legal Advice Submit statements and new evidence in rebuttal

  25. REPORT OF SURVEYFINANCIAL LIABILITY Appointing Authority for review Forward to Approving Authority Legal Review Inform individual by memorandum Request for Reconsideration Forwarded to FAO if not approved

  26. REPORT OF SURVEYAPPEAL PROCESS Appeal Process Collection of money stops Forwarded to next higher authority for Reconsideration

  27. REPORT OF SURVEY QUESTIONS ?

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