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Budgeting and Coding 101 Shoreline Community College

Budgeting and Coding 101 Shoreline Community College. June 28, 2005 Presented by Mary Alice Grobins & Mike Scroggins. Budgeting 101. Budgeting at the System and State Level. State of Washington Biennial Budget Process. SBCTC submits operating and capital budget requests to Governor

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Budgeting and Coding 101 Shoreline Community College

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  1. Budgeting and Coding 101Shoreline CommunityCollege June 28, 2005 Presented by Mary Alice Grobins & Mike Scroggins

  2. Budgeting 101

  3. Budgeting at the System and State Level

  4. State of Washington Biennial Budget Process • SBCTC submits operating and capital budget requests to Governor • Fall, even years • Governor makes biennial budget proposal to Legislature • December, even years • “the knothole”

  5. State of Washington Biennial Budget Process (cont’d) • Each chamber of the Legislature writes its own budget • The Governor’s proposed budget is considered by the Legislature • The Legislature is not required to follow the Governor’s proposal • Protocol – Chambers take turns going first • The budget is a law! (with a two-year life) • Both chambers must agree on everything, down to the last word

  6. State of Washington Biennial Budget Process (cont’d) • The Governor signs the budget – has power to veto subsections • In the off year, “supplemental” budgets adjust the biennial budget

  7. State Operating Budget • Legislature makes single appropriation to State Board • “Base Plus” approach – focus on “new money” • Typical new money: • Enrollment slots • Compensation increases • New programs/specified funding

  8. State Operating Budget MONEY IS MONEY Legislative Provisos and Salary Increase Restrictions State Board Restricted Funds – “Earmarks”

  9. State of Washington General Fund Operating Budget 2003-05 Biennium$23.2 Billion $/billions K-12 $10.165 Human Services 6.719 Universities 1.663 Bonds 1.237 Other 1.185 Corrections 1.241 CTC’s 1.036 Statewide Total$23.246 Human Services 28.9% CTC’s 4.5% Universities 7.2% Other 5.1% Corrections 5.3% Bonds 5.3% K-12 43.7%

  10. How Do Colleges Get State Money to Fund Capital Improvements and Repairs? • Colleges prepare capital project requests every two years • A single, prioritized capital project request list is developed and submitted to the Governor/Legislature • System strives to request only solid, well-justified projects • CTC prioritized request is generally respected by state budgeters – projects funded in priority order

  11. How Do Colleges Get Projects on the Request List? • Facility condition • Project conformance with college strategic and master plans • State projections for student growth • Well-planned and justified project requests

  12. Who Decides which Projects are on the Request List, and in what order? • Scoring committee of presidents, business officers, facility coordinators • Common criteria used to score and rank each request • Capital Budget Task Force agrees on final prioritized request list, recommendation to State Board

  13. Human Govt. Services Operations 12% 20% Natural Resources 21% CTC's 15% Universities 16% State of Washington Capital Budget2003-2005 Biennium*2.81 Billion $/millions Govt. Operations $556.6 Human Services 344.3 Natural Resources 583.7 Transportation 37.9 K-12 420.3 Universities 445.0 CTC’s 425.9 Statewide Total $2,813.7 K-12 15% Transportation 1% * Includes 2004 Supplemental

  14. Distribution of New Funded FTES • New growth enrollments distributed based upon each district’s relative share of expected future student demand • General enrollments allocated at same dollar amount. FY2006 - $4,510 each

  15. $ Funding per FTE • Old allocation formula resulted in varying funding/FTE at each district • Small colleges – higher per FTE funding because of small college adjustment in old formula

  16. Components of College Operating Budgets

  17. Where Does College Operating Money Come From?FY 2003-04 Local Funds 9% Contracts & Grants 16% General Fund 55% Student Tuition 20%

  18. Share of College Operating FundsThe Range of Dependence on State FundsFY2000 to FY2004

  19. Coding 101

  20. Student Intent Codes • Refer to page 3 of the handout

  21. Student Exit Codes • Refer to page 4 of the handout

  22. Special Enrollment Codes • Apprenticeship • Tech Prep • Department of Corrections • Running Start • International Contract • WorkFirst • Worker Retraining

  23. Course Coding • Funding Source • State Funded • Shared Funding • Contract Funded • Student Funded • Class Fee Code

  24. Employment Status Codes • Refer to page 12 of the handout

  25. Full Time Equivalent Student (FTES) • Quarterly • Annualized • Type/Category

  26. Student-Faculty Ratio • SFR calculated by CIP and CIP subject cluster • The student FTE uses state-funded, Running Start and International Contract by CIP and is divided by the faculty FTE in the same CIP • Faculty FTE is determined by the value entered on the class

  27. Questions?

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