The Role of Senior Leadership

1. The Role of Senior Leadership “Leadership is infinitely more important than policy, for the leader through his or her actions and decisions sends clear messages to the organization which policies are important and which are not.”— Dr. Dan Petersen

2. Objectives • To assist leadership define an effective role for themselves in H&S Management • Review some key H&S principles • Practice “ Felt Leadership ” Approaches

3. Incident Pyramid The 1969 US Ratio Study 1SeriousorMajor Injury 10Minor Injuries 30Property DamageAccidents 600IncidentsWith No Visible Injury or Damage

4. Fatality Lost Workday Consequences Recordable Injury First Aid Case Near Mishap Property Damage Cause Choice Factors That Influence Choice Knowledge Desire Ability Health & Safety SystemElements Hazard Prevention & Control Emergency Preparedness Worksite Analysis Incident Investigation Industrial Hygiene Employee Involvement Leadership Inspections Occupational Health Training • Nothing we do is worth getting hurt • Safety can and must be managed • Working safely is a condition of employment • Every injury could and shouldhave been prevented • Safety is everyone’s responsibility Values Health & Safety Pyramid

5. Risk Management Model IDENTIFY all Loss Exposures EVALUATE the Risks TERMINATE Eliminate the Exposure TREAT Safety and Loss Control Activities TOLERATE Acceptable Level of Risks TRANSFER Insurance Non-insurance IMPLEMENT MONITOR

6. Health and Safety Toolbox Incident Investigation Audits Safety Engineering Safety Staff Crew / Team Meetings Behavior Observation Training M.S.D.S. Job Safety Analysis Inspections Wellness Rules / Procedures Chemical Management Safety Committees Emergency Procedures Personal Protective Equipment

7. SafetyExcellence You will achieve the level of safety excellence that YOU DEMONSTRATE YOU WANT

8. Unit Leadership: Safety Survey 1. What percentage of your time per week is spent on safety? 5-10% (1 pt.) 10-15% (2 pts.) 15-20% (3 pts.) > 20 % (4 pts.) (Scoring: Note score here: _____ Maximum 4 pts.) 2. When a serious incident occurs at your unit , do you: • Get personally involved by ensuring the potential severity is assessed correctly, the required notifications are made and the investigation begins within 24 hours • Require that a “certified” incident investigator support the investigation • Require the investigation team leader give you a detailed summary of the event, initial investigation findings and prevention within 48 hours • Personally review the investigation report, ensuring the causes have been determined adequately, any organization-wide learnings have been communicated, and the follow-up is completed with quality and on time (Scoring: Score one point for each box checked, _____ maximum 4 pts.)

9. Unit Leadership: Safety Survey 3. How often do you conduct site safety inspections/audits using a calibrated inspection/audit checklist? Never/rarely (0 pts.) Once per month (1 pt.) Once per week (2 pts.) Once per day (3 pts.) (Scoring: Note score here: _____ Maximum 3 pts.) 4. When you conduct site safety inspections, do you: • Ensure you always wear the appropriate clothing and personal protective equipment • Take the department manager and safety coordinator with you • Make personal contact with employees, reinforcing key safety messages • Review key standards to ensure you know what is acceptable and not acceptable before going out on the floor (Scoring: Score one point for each box checked, _____ maximum 4 pts.)

10. Unit Leadership: Safety Survey 5. In the past year, have you walked by an unsafe act/condition without correcting it. Yes (0 pts.) No (2 pts.) (Scoring: Note score here: _____ Maximum 2 pts.) 6. Do you personally get involved in the safety orientation of new hires Yes (2 pts.) No (0 pts.) (Scoring: Note score here: _____ Maximum 2 pts.) 7. What percentage of your personal accountability plan is dedicated to safety? < 5% (0 pts.) 5-10% (1 pt.) 10-15% (2 pts.) 15-20% (3 pts.) > 20% (4 pts.) (Scoring: Note score here: _____ Maximum 4 pts.)

11. Unit Leadership: Safety Survey 8. What percentage of your direct reports’ personal accountability plan is dedicated to safety? < 5% (0 pts.) 5-10% (1 pt.) 10-15% (2 pts.) 15-20% (3 pts.) > 20% (4 pts.) (Scoring: Note score here: _____ Maximum 4 pts.) 9. How often do you review the safety progress of these plans with your direct reports’? Annually (1 pt.) Semi-annually (2 pts.) Quarterly (3 pts.) Monthly (4 pts.) Weekly (5 pts.) (Scoring: Note score here: _____ Maximum 5 pts.)

12. Unit Leadership: Safety Survey 10. What safety performance measures do you review on a quarterly basis? • Injury statistics • Injury/incident analysis reports • Inspection/audit reports • Progress against strategic/unit safety plans • Activities designed to remove hazards from the workplace (e.g., safety work orders, follow up on incident investigations, etc.) (Scoring: Score one point for each box checked: _____ Maximum 5 pts.) 11. What percentage of your annual operating budget is spent on safety? < 2% (0 pts.) 2-4% (1 pt.) 4-6% (2 pts.) 6-8% (3 pts.) > 8% (4 pts.) (Scoring: Note score here: _____ Maximum 4 pts.)

13. Unit Leadership: Safety Survey 12. How many hours of safety education have you taken in the past 2 years ? < 4 hours (0 pts.) 4-8 hours (1 pt.) 8-16 hours (2 pts.) > 16 hours (3 pts.) (Scoring: Note score here: _____ Maximum 3 pts.) 13. How do you recognize outstanding safety achievements? • Personal letter, phone call, to affected employee‘(s) • Personal visit to employee/team to express appreciation • Fund a recognition event for all affected employees • Significant career/compensation enhancement for high performing leaders (Scoring: Score one point for each box checked: _____ Maximum 4 pts.)

14. Unit Leadership: Safety Survey 14. Do you begin all meetings with a safety theme Sometimes (0 pts.) All of the time (2 pts.) (Scoring: Note score here: _____ Maximum 2 pts.) Total Score: ________ / 50

15. Interpretation of Leadership Safety Survey Scores • 40 – 50 Your commitment to safety is comparable to “world class” safety leaders. You can expect excellent safety results. • 30 – 40 You are demonstrating a strong commitment to safety. You can expect good to very good results on a consistent basis. • 20 – 30 Safety is important to you, however your safety results may not consistently meet your expectations. • < 20 Your level of involvement will not deliver satisfactory results.

16. Weyerhaeuser’s Safety Strategy & Framework • Committed leadership • Employee driven • Basics done well • Focus on greatest potential improvements • Recognize and manage risks

17. Committed Leadership • Benchmark leadership behaviors • Expected leadership actions and behaviors • Leadership roles, responsibilities and relationships • Inspecting the progress of your health and safety efforts • Educating leaders in effective health and safety management • Conducting on-site leadership audits

18. “Safety leadership is not merely an intellectual exercise — it must be felt.” — Harold Dey (Dupont)

19. Health & Safety Development Model World Class Safety RIR <1 Safety Becomes aShared Responsibility RIR 5 – 1 Analysis andProblem Solving RIR 10 – 5 Establishing Organization H&S Standards RIR 15 – 10 Establishing the Basics RIR >30 – 15

20. President or Vice President • Begin all meetings with safety • Plug yourself into the management process • Review serious incident reports • Conduct safety audits / inspections • Fund safety commensurate with its importance • Monitor lagging / intermediate / leading performance indicators • Assure Your Direct Reports are getting the job done

21. Direct Reports / Regional Managers • Safety holds a 20% weighting in PMP • Safety discussed in all team meetings and conference calls • Quality review of all level 1 and 2 incidents • Quarterly safety audits / inspections • Withhold capital if safety is poor • Sponsor safety benchmarking exercise • Travel to site of serious incidents

22. Unit Manager • 2–4 hours per week on the floor • Attend / lead crew talks • Celebrate production records only if safety is good • Sponsor / kick off “safety focus” initiatives • Orient new hires in safety policy, principles and values • Never walk by a hazard

23. Making Contact • Ask if this is a safe and convenient time • Open on a personal note • Explain what you are doing • Recognize positives • Ask what the major hazards are • Are hazard controls in place / working well • Communicate observed opportunities • Coach substandard actions if necessary • Close on a positive note

24. Practice Practice Practice

25. Summary • You get what you DEMONSTRATE you want • Time and Emphasis varies by leadership level • Status,Rituals,Emblems of Success and Taboos create the culture • Safety progresses in stages • You have many opportunities to lead • “ Just do it!”