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Post Award BIDMC

Post Award BIDMC. Sabrina Heisey Research Administrative Supervisor 12/03/2015 RADG Presentation. What will this presentation cover?. Structure of BIDMC Roles and Responsibilities of Research Administrators at BIDMC RA Tools and Examples There are no dumb questions!.

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Post Award BIDMC

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  1. Post Award BIDMC Sabrina Heisey Research Administrative Supervisor 12/03/2015 RADG Presentation

  2. What will this presentation cover? Structure of BIDMC Roles and Responsibilities of Research Administrators at BIDMC RA Tools and Examples There are no dumb questions!

  3. BIDMC’s 3-Part Mission • Clinical Highlights: • Human First is our motto • Patient Care trumps all. • Academic Highlights: • Provides comprehensive training for medical students • Research Highlights: • Focus on Clinical/Translational Research. Clinical Education Research ~20%

  4. BIDMC Research Operations Structure Research & Academic Affairs • Research Operations • Research Facilities • Core Services • Research Administration(Divided into 4 Teams) • One Director per team • Two Supervisors per team • Senior Research Administrators • Research Administrators • Research Finance • Academic & Research Computing • Animal Research Facility • Clinical Trials Office • IRB • IACUC • Office of Sponsored Programs • Research Compliance/ Office of Conduct and Business Compliance • Human Subjects Protection Office

  5. Job Responsibilities of RAs at BIDMC

  6. Post Award Toolkit: Effective Meetings The PI Meeting • Spend time the day before the meeting preparing • Invite the key players • Create an agenda • Start and end your meeting on time • Come with questions and let them speak (You never know what information you don’t know if you aren’t listening!) • Silence is NOT awkward. • Come with solutions. Don’t present a problem to the PI without some options for solving it • Create a to-do list based on meeting notes • Follow up and set next meeting time

  7. Post Award Toolkit: Simple Spreadsheets What information does the PI Need on a monthly projection? • Is there any money outstanding from the sponsor that will increase the budget? • Have all charges that hit this account (salaries, supplies, subcontracts) been deemed appropriate and correct? • What are we expecting to spend during the budget year? • What’s the bottom line?

  8. Post Award Toolkit: Building Relationships • Start off on the right foot with your PIs • Show an active interest in their work • Build relationships with lab staff/administrative staff/collaborators • Use the PIs time wisely • Be prepared • Make allowances • Rebuild relationships after challenges • Don’t take it personal if the PI goes to your Manager • Be personal and personable

  9. Post Award Toolkit: Any Questions?

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