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Texas Collections Inventory & Needs Assessment Pilot

Texas Collections Inventory & Needs Assessment Pilot. Danielle Cunniff Plumer, Ph.D., M.S.I.S. Texas State Library and Archives Commission Society of American Archivists August 13, 2009, Austin, TX. City of Dallas, 2001. “Fair Park Mural Conservation Project.”

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Texas Collections Inventory & Needs Assessment Pilot

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  1. Texas Collections Inventory & Needs Assessment Pilot Danielle Cunniff Plumer, Ph.D., M.S.I.S. Texas State Library and Archives Commission Society of American Archivists August 13, 2009, Austin, TX

  2. City of Dallas, 2001.“Fair Park Mural Conservation Project.” Available at http://www.fairparkmurals.com

  3. Texas State Library and Archives Commission, 2006. “Texas Legation Records (1836-1845).” Available at http://www.tsl.state.tx.us/news/legation.html

  4. Lone Star Flight Museum, 2008. “AIC Recovery Team at LSFM.” Available at http://www.lsfm.org/aicrecoveryteam.html

  5. Heritage Health Index • Recommendations • Every institution recommits to providing safe conditions for the collections they hold in trust • Every collecting institution develops an emergency plan to protect its collections • Every single institution assigns responsibility for caring for collections to members of its staff • Individuals at all levels of government and in the private sector assume responsibility for providing the support that will allow these collections to survive

  6. Heritage Health Index • Recommendations • Every institution recommits to providing safe conditions for the collections they hold in trust • Every collecting institution develops an emergency plan to protect its collections • Every single institution assigns responsibility for caring for collections to members of its staff • Individuals at all levels of government and in the private sector assume responsibility for providing the support that will allow these collections to survive

  7. Texas Planning Grant • Partners: • Texas State Library and Archives Commission • Texas Historical Commission • Amigos Library Services • Kilgarlin Center for Preservation of the Cultural Record, The University of Texas at Austin School of Information • Texas Association of Museums • Texas Library Association

  8. Texas Collections Surveys • Texas Historical Records Advisory Board • 1978, 1985, 1995 • 1996, “Too Lightly Esteemed in the Past” • 2006, Hurricane Rita Post-Disaster Survey • Amigos Library Services • 1991, Needs Preservation Survey • Summerlee Commission on Texas History, 1992 • Texas Historical Commission • 2004, “Summerlee Revisited” • Heritage Preservation • 2005, “Heritage Health Index”

  9. Pilot Survey Goals • Create a master database of libraries, archives, museums, and government agencies • Develop a survey instrument for a basic collections inventory and needs assessment • Test the survey instrument with a stratified random sample of 200 institutions Results from Heritage Health Index, 2005

  10. Master Database • 926 Museums and Archives • Texas Historical Commission • Texas Association of Museums • Society of Southwest Archivists • American Association of Museums • Association of Zoos and Aquariums • 805 Libraries (excluding schools) • Texas State Library and Archives Commission • Texas Library Association • 592 State and County Government Agencies • Texas State Library and Archives Commission • 2,323 Total Institutions • 5,626 other institutions excluded!

  11. Survey Instrument • Question Sources • Heritage Health Index Survey (2005) • CoSA Survey of Historical Records Repositories (1996) • Mid-America Arts Alliance Museum Needs Assessment (2008) • North Carolina Department of Cultural Resources, Survey of NC Cultural Repositories (2000) • Advisory Board • 11 members (4 archivists, 3 librarians, 4 museum professionals) • Selected questions, revised language • Beta tested survey on institutional collections • Final Survey • 26 questions • 7 collections inventory, 9 needs assessment, 10 demographic

  12. Pilot Test • 200 Institutions • Stratified by region (Texas Senate districts) • Stratified by type of institution (museum, library, government) • Survey format • Electronic (SurveyGizmo) • Supplemented by telephone surveys where needed • Response rate of 85% overall, 70% by strata • Focus Group • Survey participants and advisory board • Review survey results • Decide whether to proceed to implementation http://txstatelibrary.collections.sgizmo.com

  13. Contacts • Danielle Cunniff PlumerTexas Heritage Digitization InitiativeTexas State Library and Archives dplumer@tsl.state.tx.us • Laura CaseyMuseum Services ProgramTexas Historical Commissionlaura.casey@thc.state.tx.us • IMLS Connecting to Collectionshttp://www.imls.gov/collections/ • Texas Connecting to Collectionshttp://www.tsl.state.tx.us/lrs/projects/connections-grant/

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