Occupational Health and Safety Management System

1. Occupational Health and Safety Management System OHSAS 18001: 1999

2. Contents • What is a Management System? • Drivers for implementing a Health and Safety Management System • What is OHSAS 18001 • Implementation of OHSAS 18001 • Q & A

3. What is a Management System?

4. Management Systems • ISO 9001 Quality Management • ISO 14001 Environmental Management • ISO 27001 Information Security Management • OHSAS18001 Occupational Health and Safety Management • Each designed to provide a systematic approach to undertaking business activities

5. Management System Model • Management systems are designed to be compatible, allowing organisation to implement any or all that fit their business needs as either stand alone or integrated systems. • Based on the Deming model - Plan – Do – Check – Act • Comprising of five main elements • Policy • Planning • Implementation and Operation • Checking and Corrective Action • Management Review • And demonstrating a commitment to continual improvement

6. Benefits of an Externally Verified Management System • External audits ensure that operational controls are maintained • Reduced risk of accidents and financial losses • Use of the ‘BSI registered symbol’ • Maintain legal compliance • Drive continual improvement

7. Development of Health and Safety Management Systems • 1991 – HSG 65 • 1996 – BS 8800 • 1999 – OHSAS 18001 • 2000 – Revitalising Health & Safety • 2004 – BS 8800 (revised) • 2005 – OHSAS 18001 (revised)

8. Document Set • OHSAS 18001: 1999 (Revised in 2005) Specification for occupational health and safety management systems • OHSAS 18002: 2000 Guidelines for the implementation of OHSAS 18001

9. Other Documents • BS 8800: 2004 Guide to Occupational Health and Safety Management Systems • HS(G) 65 Successful Health and Safety Management

10. Drivers • Moral • Legal • Financial • Corporate Governance • Insurance • Customers

11. Moral • 235 people killed in the U.K. last year in work related incidents • 0.81 deaths per 100,000 workers • 2.2 m people suffered from work related illness • Employees working in SMEs are twice has likely to be seriously injured or killed

12. Financial • 39 million days lost per annum • 30 million days lost due to work related illness • 9 million due lost due to injury • Cost to business £25 billion per annum • Uninsured costs typically 10 x more than insurance costs.

13. Corporate Governance Company Law Review • Private companies >£500million t/o • PLCs > £50million t/o • Fair and true Financial and OperatingReport • Information on risks and strategies

14. Insurance • Evidence of management of risk • Reduction in liability All factors that effect insurance premiums

15. SOCRATES “There is but one certain thing for Managers and Supervisors alike and that is NEVER HOPE FOR SAFETY”. STELLIOS “if you think safety is expensive – try having an accident!!!

16. OHSAS 18001

17. The OHSAS 18001 Approach Continual Improvement Management Review policy Checking & corrective action Planning Implementation & operation

18. HS (G ) 65

19. The OHSAS 18001 Approach Continual Improvement Initial Review Management Review policy Checking & corrective action Planning Implementation & operation

20. The OHSAS 18001 Approach Initial Review

21. Status Review Existing information, instructions & allocated resources Status Review Legislation & Regulations Best practice/Guidance from Sector Policy

22. The OHSAS 18001 Approach Initial Review policy

23. Requirements of OHSAS 18001 • Clause 4.2 OH&S Policy • The Policy should be appropriate to the organisations OH&S risks • Include a commitment to continual improvement • Include a commitment to comply to legislation • Be documented • All employees be made aware of their individual obligations • Be available to all interested parties • Be reviewed for its appropriateness periodically

26. The OHSAS 18001 Approach Initial Review policy Planning

27. Requirements of OHSAS 18001 • Clause 4.3 Planning, the core of the 18001 specification • Hazard identification, risk assessment and risk control • Agree methodology • Identification of legal requirements • Objective setting • Development of Management programmes

28. Initial Review - Hazard – Universal Exports

29. Every year Every day Computation of Risk Likelihood (1-3) Lost time injury 3 1 2 (1-3) Severity 4 6 2 Fatality 9 6 3

30. Example Risk Level Estimator

31. Initial Review – Universal Exports

33. Lets say we have no controls in place for contractors:

34. Case study • Health and safety responsibilities are defined by the criminal law and cannot be passes on from one party to another by a contract… • See ‘Use of contractors on HSE web site’.

35. Example of a Control Measure Statement for: Control of Contractors POLICY: Objectives To ensure all contractors whilst carrying out work for FTP take reasonable care for their own safety as well as for the health and safety of company employees and any other persons who may be affected by their activities. To ensure all contractors comply with the company policies and procedures and with any statutory provisions placed upon them or the company. Implementation All Contractors must complete a permit to work before any work is carried out on Site this must include H&S Policy, Insurance Policy, Method Statement, There are NO exceptions to this rule under any circumstances All contracts will include obligations for health and safety; full details of these obligations will be available on site. All contractors will be issued with an FTP identification badge and informed of the contact person who will be responsible for implementation. All contractors will be issued with a Contractors Handout when they arrive on site. It will contain details of our Environmental Health and Safety Requirements. REFERENCE DOCUMENTATION: Health and Safety at Work Act 1974 VA 145 13 076 Permit to Work Procedure

36. Initial Review policy Planning Implementation & operation The OHSAS 18001 Approach

37. Requirements of OHSAS 18001 • Clause 4.4 Implementation and Operation • Structure and responsibility • Training, awareness, competence • Consultation and communication • Documentation, change control NB kept to the minimum required for effectiveness • Operational control • Emergency preparedness and response

38. Implementation and Operation • PPE • Visitors • First aid • COSHH • Lone working • Permit to work • Process training

43. The Formalised System • Paper or electronic • Stand-alone or integrated • Typical structure includes: Policy Procedures Processes Associated documents/records e.g. Accident records, completed risk assessments (COSHH, Fire, DSE)

44. OHSMS Documentation • Policy Policy, Scope Level 1 Describes processes who, what, when, where Procedures Level 2 Work Instructions, checklists, forms, Level 3 Describes how tasks and specific activities are done Provides objective Evidence of compliance to OHS requirements clause 4.5 Level 4 Records

45. The OHSAS 18001 Approach Initial Review policy Checking & corrective action Planning Implementation & operation

46. Requirements of OHSAS 18001 • Clause 4.5 Checking and corrective action • Performance measuring and monitoring • Accident, incident, non-conformance and corrective and preventive actions • Records and records management • Audits

47. Proactive Internal Audits Objective achievement Training effectiveness Staff attitudes Health surveillance Exposure levels Use of PPE Reactive Unsafe acts Near misses Accidents Sickness absence Complaints Regulatory Issues Monitoring and Measurement

48. The OHSAS 18001 Approach Initial Review Management Review policy Checking & corrective action Planning Implementation & operation

49. Requirements of OHSAS 18001 • Clause 4.6 Management Review The periodic review of the management system • The results of Internal Audits • Changes to the OHSMS • Incident/accident reporting and outcomes • New/changes to legislation • New/changes to processes • Objectives and policy • Consider changes to the organisation, are our objectives still relevant.

50. Audits –External -Internal Organisation changes Actions Outstanding Objectives & Targets Accidents/Incidents Operational Control Legal Compliance Policy Training/competency Improvement action plan Review Management Review Inputs What needs to change? Outputs