7th Model ASEAN Summit Introduction to Parliamentary Procedures 24th February 2010 Ryo Yap (Protocol Officer)
Introduction • The Model ASEAN Summit is a simulation of the ASEAN Summit and it models after the real-world workings of ASEAN at different official levels : • Work Group level • Director-General level • Senior Official level • Ministerial level • Leaders level • Issues will be addressed from the 5 main committees: • Economics • Human Rights • Environment • Peace and Security • Special Committee
Flow of Summits Delegates will first role play members of the work groupand engage in the drafting of the declarations. Upon completion of the Declaration, delegates will role-play Director-Generals and move to a different community, tackling different issues together. Following that, delegates will assume the role of Senior Officials and work on other issues in another community before moving on as ministers who will sign the Declarations. The meetings culminate into the ASEAN Summit between the Heads of State and the ASEAN Secretariat.
Pre-summit • Information Paper and Agenda • Member Countries are to prepare draft positions papers for different issues based on their national interest. This is to be submitted to the Model ASEAN Secretariat but it will not be disclosed to other delegations. Delegates would have received: • Information paper • Agenda of the event • Country perimeters • National Assembly • The National Assembly would be a time for nations to determine their country’s stand. Using the time, countries are to come up with their Position Papers and Draft Declarations for all 5 committees.
Parliamentary Procedures The aforementioned term refers to any general rules or basic parliamentary procedures that are to be adhered to throughout the course of the Summit
1.Language English will primarily be the official and working language of the throughout proceedings of the entire summit. Additionally, only the third person’s register is to be used to refer to any delegate or secretariat member including the speaker
2.Delegation Each Member country will be represented by 12 delegates
3.Statement by the Secretariat The Model ASEAN Secretariat may at any point in time make either written or oral statements to the communities and meetings
4.General powers of the community staff The Chairman of each Community will declare the opening and closing of each dialogue, be it informal or formal. The Chairman, subject to these rules, will have complete control over the proceedings at any meeting. The Chairman will direct discussions, accord the right to speak, put questions, announce decisions, and ensure and enforce the observance of these rules. The Chairman may temporarily transfer his duties to another member of the Community staff, e.g. The Vice-Chairman
5.Quorum The Chairman may only declare a Community open and permit dialogue sessions to proceed when all members of the Community are present.
6.Courtesy Delegates will show courtesy and respect to the Community staff and to other delegates. The Chairman possesses the right to disqualify any delegate who fails to comply with this rule.
Rules of Parliamentary Procedures • SPEAKERS LIST: • The Chairman will establish a Speakers List. Delegates who wish to speak may put their name on the Speakers List, and they will be accorded the right to speak in the sequence reflected in the Speakers List. • 2. TIME LIMIT ON SPEECHES: • The Chairman may limit the time allotted to each speaker. The minimum time limit will be two minutes. • 3. COMMENTS: • After a delegate has made a speech, other delegates will have the right to comment on the speech made. The Chairman will decide the time limit for comments. Delegates can show their support for the speaker, oppose what the speaker has said or provide constructive feedback through the comments made. After all comments have been made, the speaker will have a total time of 2 minutes to respond to the comments made.
Rules of Parliamentary Procedures 4. FORMAL DIALOGUE: Formal Dialogue would refer to the normal proceedings, with the Chairman facilitating the discussion. Dialogue at all times would be formal unless the committee enters informal dialogue, with the approval of the Chairman. 5.INFORMAL DIALOGUE: The purpose of informal dialogue is to facilitate substantive discussions at critical junctures in the proceedings. Delegates should make use of this time to strengthen their blocs and to clear any doubts among themselves, so that they can present a united front at the proceedings. A delegate can call for informal dialogue at any point in time during formal dialogue, but the delegate calling for it must briefly explain its purpose and propose a time limit for it, not to exceed fifteen minutes. Once called for, the motion will be voted on and a consensus must be reached for informal dialogue to take place. After informal dialogue has ended, a speaker’s list will be drawn up for the delegates to share what has been discussed.
Rules of Parliamentary Procedures 6.PERSONAL PRIVILEGE: Whenever a delegate experiences personal discomfort which impairs his or her ability to participate actively in the proceedings, he or she may raise his or her placard to inform the Chairman of his or her discomfort, and thereby request for it to be corrected. Delegates experiencing discomfort may interrupt a speaker or even the Chairman. Delegates should use this power with the utmost discretion and not abuse it. 7.PARLIAMENTARY INQUIRY: A delegate who is unclear of the rules of procedure should approach the Community staff during informal dialogue to seek clarification on their doubts. Delegates should bear in mind that they are not to interrupt a speaker when inquiring about the rules of procedure.
Rules of Parliamentary Procedures 8.INTRODUCING DECLARATION: Any delegation can submit their Declaration for use as the basis for a Joint Declaration. Once a declaration has been approved as stipulated above and has been copied and distributed, a delegate may rise to introduce the Declarations. The Chair will decide on the time limit for the speaker introducing the declaration. 9.AMENDMENTS: Delegates may amend the declaration that has been introduced. Amendments to amendments are out of order; however, an amended part of a declaration may be further amended. Amendments require a consensus to be passed.
Rules of Parliamentary Procedures 10.CONSENSUS: A consensus must be reached for any and every motion, in which, at least two-thirds of the committee must agree for ammendments. 11.NOTE PASSING: Note passing will be allowed among delegates during all meetings. Note passing will not be restricted within the country and community, and should be widely used to communicate discreetly and effectively among delegates.