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Welcome to e-Grants

Welcome to e-Grants

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Welcome to e-Grants

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  1. Welcome to e-Grants For Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (PDM) Grants MT e-Grants: External Subgrant/Grant Applicant Component

  2. Agenda—External Module • Introduction • Registration • Subgrant Applicant Menu • The Application • Grant Applicant Menu • Application options • Revisions • Other options • Questions MT e-Grants: External Subgrant/Grant Applicant Component

  3. The History Behind e-Grants • Mandated by PL 106-107 (e-Government Initiative) • Public Law 106-107, passed on November 20, 1999, requires that all government agencies both streamline grant application processes and provide for the means to electronically create, review, and submit a grant application via the Internet. • Will be used to review FMA and PDM Grants • External and Internal Components MT e-Grants: External Subgrant/Grant Applicant Component

  4. More History Behind e-Grants • All-in-one web-based application • Multiple iterations: • FMA and PDM in April 2003 • PDM-C in July 2003 • HMGP to follow • Developed by REI Systems, Inc. and the Anteon Corporation MT e-Grants: External Subgrant/Grant Applicant Component

  5. External and Internal Components • External is for Subgrant and Grant Applicants • Internal is for FEMA • External and Internal roles do not mix MT e-Grants: External Subgrant/Grant Applicant Component

  6. Connecting to e-Grants • Production links • External: https://portal.fema.gov • What you need to connect • External: An internet service provider and the Internet • Internal: An internet service provider, the Internet, and access to FEMA’s Intranet MT e-Grants: External Subgrant/Grant Applicant Component

  7. But what do you do once you get there? MT e-Grants: External Subgrant/Grant Applicant Component

  8. MT e-Grants: External Subgrant/Grant Applicant Component

  9. Registration • Mitigation vs. Fire Grants • New User link • Information is user-specific • Username and Password • Contact Information • Enter Factual and Complete data • Be sure to enter your correct, current e-mail address MT e-Grants: External Subgrant/Grant Applicant Component

  10. But who decides what I can do in the system? MT e-Grants: External Subgrant/Grant Applicant Component

  11. Registration (contd.) • Grant Applicants approve/revoke Subgrant Applicants, FEMA approves/revokes Grant Applicants • Registration status • Updating registration information • Forget your sign-in information? • Use Forgot Pwd? • Accessed by and sent to your e-mail address MT e-Grants: External Subgrant/Grant Applicant Component

  12. The Subgrant Menu • Login using your created Username and Password • Your Homepage • Options • Print Blank Applications • Create New Application • Update/Complete Un-submitted Application(s) • Revise/Amend Submitted Application(s) MT e-Grants: External Subgrant/Grant Applicant Component

  13. MT e-Grants: External Subgrant/Grant Applicant Component

  14. Creating a New Application • Depends on your Registration Roles • Initial Data Entry Required • Application Title • Application Type • Project Application • Planning Application • Technical Assistance Application • Save and Continue MT e-Grants: External Subgrant/Grant Applicant Component

  15. Subgrant Application Options • Start a New Application • Copying an Existing Application MT e-Grants: External Subgrant/Grant Applicant Component

  16. Data Entry in the ApplicationBefore You Get Started • Most Important Aspects— • PAY ATTENTION TO DETAIL! • BE COMPLETE AND THOROUGH! • Required Fields: Denoted with a “*” • Application Completeness Status • Varies by Application Type MT e-Grants: External Subgrant/Grant Applicant Component

  17. Application Status Applicant Information Contact Information Community Information Mitigation Plan Information Mitigation Activity Info Hazard Information Scope of Work Properties Decision Making Process Cost Estimate Match Sources Cost Effectiveness Info Environmental Information Maintenance Schedule Evaluation Information Comments & Attachments Assurances & Certifications Review & Submit Application The Application Process MT e-Grants: External Subgrant/Grant Applicant Component

  18. Application Status MT e-Grants: External Subgrant/Grant Applicant Component

  19. Mitigation Plan Information • Linked to the Plans Repository • Federal mandates: • After November 1, 2003: Local plan required for local projects for PDM • After November 1, 2004: State plan & local plan required for State & local projects for PDM & Stafford Act non-emergency assistance, including HMGP & PA • FMA: Flood Mitigation Plan required for projects • Captures any Planning efforts But what if my plan is not in the Plans Repository? MT e-Grants: External Subgrant/Grant Applicant Component

  20. Mitigation Activity Information • Varies by Application Type • Type of Activity--Very Important! • Project Title copies from initial Applicant Info • Construction, anyone? • REMINDER: For PDM-C, submit separate applications for multiple, non-related activities MT e-Grants: External Subgrant/Grant Applicant Component

  21. Scope of Work • Questions vary by Application Type • Examples: • Describe the project: please explain how the project solves the problem? • What are the goals and objectives of this activity? • Briefly describe how you plan to implement this activity • Work Schedule • ***Remember to Save, not Save and Continue*** (See next page for clarification) MT e-Grants: External Subgrant/Grant Applicant Component

  22. Notice that Scope of Work has two parts You cannot add a Task until you click the Save button MT e-Grants: External Subgrant/Grant Applicant Component

  23. Properties • Not for all Project Types • Enter this data only once • Can select entered properties in subsequent projects • Some of the necessary entries include: • Owner and Co-Owner Address Data • NFIP and FIRM Information • Repetitive Loss statistics, if any • Property Action • Benefit-Cost Analysis values MT e-Grants: External Subgrant/Grant Applicant Component

  24. Cost Estimate/Match Sources • Cost Estimate used to determine Match Sources • Should enter detailed line items for Costs • Budget Object Class • 75/25 vs. 90/10 • What about 12.5% for In-Kind Services? • Grantee can complete MT e-Grants: External Subgrant/Grant Applicant Component

  25. Cost Effectiveness • Critical part of the application (PDM-C!) • Should be as detailed as possible • Attach the electronic BCA • Include methodology and assumptions used in the analysis • Must be a Cost-Effective project • Exemptions MT e-Grants: External Subgrant/Grant Applicant Component

  26. Environmental Documentation • National Historic Preservation Act-Historic Structures • National Historic Preservation Act-Archeological Resources • Endangered Species Act and Fish and Wildlife Conservation Act • Clean Water Act, Rivers and Harbors Act, E.O. 11990 (Protection of Wetlands) • Executive Order 11988 (Floodplain Management) • Coastal Zone Management Act • Farmland Protection Policy Act • Hazardous and Toxic Materials • Executive Order 12989-Environmental Justice for Low-Income and Minority Populations • Other Environmental Laws or Issues MT e-Grants: External Subgrant/Grant Applicant Component

  27. MT e-Grants: External Subgrant/Grant Applicant Component

  28. Evaluation Information • Questions vary by Application Type • All questions require response • Grantee can complete the following: • Does the State/Tribe in which your community is located have a current FEMA-approved mitigation plan? • Describe how this mitigation activity will incorporate State, Tribal, private, or local community involvement to enhance its outcome through partnership. • Benefit Cost Analysis information for the project. • Describe how this mitigation activity supports National Priorities, complies with Federal laws and Executive Orders, and is complementary to other Federal programs. MT e-Grants: External Subgrant/Grant Applicant Component

  29. Notice that Evaluation Information section has 4 parts. MT e-Grants: External Subgrant/Grant Applicant Component

  30. My State requires more information than this, what should I do? MT e-Grants: External Subgrant/Grant Applicant Component

  31. Comments and Attachments • Cumulative for the Application • Can be edited or deleted • Viewable by Grant Applicant and FEMA when submitted • And…Should be used as a way to capture additional information required by your State or Tribe MT e-Grants: External Subgrant/Grant Applicant Component

  32. Review and Submit • The Application must be 100% Complete • Signing the Application • Your e-Grants password • Check the block • Print or Return to your Homepage MT e-Grants: External Subgrant/Grant Applicant Component

  33. MT e-Grants: External Subgrant/Grant Applicant Component

  34. Reviewing Application Status MT e-Grants: External Subgrant/Grant Applicant Component

  35. Grant Applicant Home Page • Administration • Print Blank Applications • Subgrant Applications • Paper Applications • Review Submitted/Unsubmitted Applications • Grant Applicant Acting as a Subgrant Applicant • Grant Applications MT e-Grants: External Subgrant/Grant Applicant Component

  36. MT e-Grants: External Subgrant/Grant Applicant Component

  37. Administration • Overview • Preferences • Subgrant Pre-Applications • SF-424 viewable by Subgrant Applicants • Enable Assurances and Certifications • Enable External e-mail • User Registrations MT e-Grants: External Subgrant/Grant Applicant Component

  38. Subgrant Applications • Paper Subgrant Applications • Enter Paper Applications • Work on Un-submitted Paper Applications • Work on Submitted Paper Applications • Review Subgrant Applications • Review Submitted Subgrant Applications • Review Un-submitted Subgrant Applications MT e-Grants: External Subgrant/Grant Applicant Component

  39. Reviewing Subgrant Applications • Viewing Applications • Checking Out Applications • The actual review • Checking In Applications • Application Review Status MT e-Grants: External Subgrant/Grant Applicant Component

  40. MT e-Grants: External Subgrant/Grant Applicant Component

  41. Acting as a Subgrant Applicant • Three options • Create New Application • Update/Complete Un-submitted Application(s) • Revise/Amend Submitted Application(s) • Three application types • Project Application • Planning Application • Technical Assistance/Management Costs Application MT e-Grants: External Subgrant/Grant Applicant Component

  42. Grant Applications • Create New Grant Applications • Work on Un-submitted Grant Applications • Work on Submitted Grant Applications • Review Status • Review Award Package MT e-Grants: External Subgrant/Grant Applicant Component

  43. Types of Grant Applications • FMA Project Application • FMA Planning Application • FMA Technical Assistance Application • PDM Application • PDM Competitive Grant Application MT e-Grants: External Subgrant/Grant Applicant Component

  44. Creating a Grant Application • Applicant Information • Contact Information • Subgrant Applications • Schedule • Budget • Properties • Comments and Attachments • Assurance and Certifications MT e-Grants: External Subgrant/Grant Applicant Component

  45. Application Status MT e-Grants: External Subgrant/Grant Applicant Component

  46. Adding Subgrant Applications • Must be submitted by the Subgrant Applicant • Varies by Application Type • Reviewing Subgrant Applications • Checking Applications In/Out • Completing Subgrant Applications • Can Select only if Completed and Approved MT e-Grants: External Subgrant/Grant Applicant Component

  47. Revisions • Denoted by Revision Requested status • Revise/Amend Submitted Application(s) • Grant Applicants return Subgrant Applications • FEMA must return grant packages for revision • Revised Applications must be Reviewed • Resubmit once updated and approved MT e-Grants: External Subgrant/Grant Applicant Component

  48. MT e-Grants: External Subgrant/Grant Applicant Component

  49. More on Revisions • Overview section shows all requests • Subgrant Revision Requests • Allows Grant Applicant to update and resubmit application • Or…Release the application back to the Subgrant Applicant for revision • Revised by sections • Revision Deadlines • Must sign revisions to resubmit MT e-Grants: External Subgrant/Grant Applicant Component

  50. MT e-Grants: External Subgrant/Grant Applicant Component