1. UNeDocs Introduction, Strategy and Objectives Michael Dill, GEFEG Chair, UN/CEFACT/TBG2 ‘Digital Paper’ Work Group Co-Leader UNeDocs Project HoD Germany for ISO TC154 Co-Editor CEFACT Core Component Library EDIFICE representative to UN/CEFACT/TBG17 What is ebXML? UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

2. What is the project about? What is the UN Layout Key? The basic approach of UNeDocs The UNeDocs team UNeDocs UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

3. UNeDocs Process Scope Buy Ship Pay Prepare for export Export Transport Prepare for import Import • Commercial • Procedures • Establish sales • contract • Order goods • Advise on delivery • Request payment • Transport • Procedures • Establish transport • contract • Collect, transport • and deliver goods • Provide waybills, • Goods receipts, etc. • Financial • Procedures • Provide credit • rating • Insurance • Execute payment • Issue statements • Regulatory • Procedures • Obtain im/export • licenses etc. • Provide Customs • Declarations • Provide cargo • Declarations • Apply security • measures • Clear goods International Trade Reference Model UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

4. To facilitate international trade and electronic transfer of data for cross border trade Trade Facilitation: harmonized, standardized, linked with Conventions and Regulations, usable for intergovernmental agreements electronic transfer of data: Digital Paper AND pure, simple eTransactions Cross border: trader, transport, customs statistic, Other Governmental Agencies UNeDocs - The Objectives UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

5. Combined Approach Electronic Document Exchange XML or UN/EDIFACT <?xml version="1.0" encoding="UTF-8"?> <n:Invoice xmlns:n="urn:oasis:names:tc:ubl:Invoice:1.0:0.70" xsi:schemaLocation="urn:oasis:names:tc:ubl:Invoice:1.0:0.70 UBL_Library_0p70_Invoice.xsd"> <cat:ID>token</cat:ID> <cat:IssueDate>2003-02-14</cat:IssueDate> <n:TaxPointDate>2003-02-14</n:TaxPointDate> <cat:BuyerParty> <cat:PartyName> <cat:Name>Bills Microdevices</cat:Name> </cat:PartyName> </cat:BuyerParty> <cat:SellerParty> <cat:ID/> <cat:PartyName> <cat:Name>Joes Office Supply</cat:Name> </cat:SellerParty> <cat:InvoiceLine> <cat:ID>1</cat:ID> <cat:InvoicedQuantity unitCode="token">5</cat:InvoicedQuantity> <cat:Item> <cat:Description>Pencils, box #2 red</cat:Description> </cat:Item> </cat:InvoiceLine> </n:Invoice> Electronic Edit Form Paper Document aligned to UN Layout Key UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

6. Facilitation and interoperability: Align International Cross Border Data across Customs – Regulatory Documents – Transport and Trade Provide smooth migration path towards Digital Paper Electronic successor of the paper-based UN Layout Key (the UN Rec No 1 Unsung Hero) Combining ISO 15000-5 Core Components, EDI, XML, document presentation and box completion guidelines Increased semantic interoperability through reuse of UN/CEFACT Core Component Library Easy migration to newer versions Extensibility by user restrictions UNeDocs - Facilitation UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

7. developing, publishing and maintaining a coordinated set of international standards UN/CEFACT Trade Reference Model a comprehensive cross-domain data model UN/EDIFACT and XML document structures box completion guidelines and methodologies, e.g. for document presentation, reuse, extension and maintenance. UNeDocs - The Means UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

8. A Business Process Model illustrating where the UNeDocs documents fit into the operation of the International Supply Chain based on the UNCEFACT International Supply Chain Reference Model. A ISO 15000 Part 5 compliant Common Data Model based on candidate or published UNCEFACT Core Components that are linked to the UNTDED/ISO 7372. Methodology for the presentation of data contained in electronic data exchanges onto electronic or paper forms and the update of UNLK to become eUNLK. For each document the project will develop: oA class diagram and document structure oThe paper and electronic, re-usable layout description of the documentbased on the UN Layout Key oBox Completion Guideline oXML profiles oUN/EDIFACT message implementation guide UNeDocs - Deliverables · · · · UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

9. To enable the development of simple low-cost solutions to support the generation and exchange of standardised paper and/or electronic international trade documents by implementing existing standards and recommendations. To enable to close the gap between paper and traditional eB documents To enable integrated Single Windows implementations UNeDocs – The Enabler UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

10. UN Layout Keys Core Components UN/EDIFACT UN Trade Data Elements Directory W3C XML schema UN/CEFACT XML Naming and Design Rules ISO and UN/CEFACT Code lists and other recommendations UNeDocs – reuse of Standards UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

11. Started 1963, amended and approved 1973, 1981 and later, named as UN Layout Key in 1978 Joint standards work between UNCEFACT and ISO TC154 A methodology to create paper oriented documents with an aligned layout and content Currently there are a UN set of aligned documents, e.g. the EU Single Administrative Document (SAD), IATA Airway bill, FIATA Forwarding Instruction, national aligned documents, e.g. UK SITPRO Topform with about 70 documents and industry specific, e.g. Siemens trade documents UN Rec No 1 UN Layout Key UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

12. … aims at providing an international basis for the standardization of documents used in international trade and transport and for visual display representations of such documents. [§15.Rec 1] The United Nations Layout Key serves as the basis for the creation of subsidiary international and national layout keys, internationally or nationally established standard forms and – ultimately – aligned masters and forms used at company level. [31.] Such “derived” layout keys and forms can be successfully aligned only if certain rules are observed, taking into account a hierarchic structure of interdependence and … [32.] UN Layout Key – A methodology UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

13. UN Layout Key – A methodology UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

14. High level support from UN/CEFACT Plenary and Forum, UNECE, EU, WCO…. Close co-operation ISO and UN/CEFACT UNeDocs is a good thing with unique benefits Based on proven existing paper and EDI, reuse of standards, open migration pathes Reuse the pilot work of UNECE and foundation work of UNeDocs UK Meet the interest of global players and the internet age UNeDocs > 16000 google hits ;-) UNeDocs – organizing the success UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

15. Summary • A combination of cross-border business requirements collected from the TBG domain Working Groups and the necessary international regulatory requirements collated in conjunction with the WCO, paper-based Convention stakeholders and the Trade Facilitation work of TBG15. • A harmonised, document-focussed reuse of the UN/CEFACT Core Component Library plus pre-harmonised contributions to the further development of the Library. • The application of a holistic approach which incorporates the deployment of all relevant UN/CEFACT instruments and standards. • The development of coordinated implementation specifications for paper, eforms, UN/EDIFACT and XML document formats and structures. UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade

16. UNeDocs – The team • A project under UN/CEFACT/TBG2 ‚Digital Paper‘ • Joint work with ISO TC154 • Project leads: Michael Dill@gefeg.com and Sue.Probert@SEPIAeb.com • http://www.unece.org/cefact/forum_grps/tbg/tbg2_edocs/tbg2_edocs.htm • www.unedocs.org UNECE/CEFACT Capacity Building Workshop International Standards to Stimulate Paperless Trade