Digitising and uploading the stories

1. Digitisingand uploading the stories   Ylva Berglund Prytz ylva.berglund@it.ox.ac.uk http://runcoco.oucs.ox.ac.uk/1914 Photos by Kate Lindsay, Alun Edwards, Frank Drauschke, Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz

2. Why are we doing Roadshows?

3. Dublin roadshow in the news (RTE) http://www.rte.ie/news/av/2012/0321/media-3234751.html

4. Presentation title, edit in header and footer (view menu)

7. How do we get the stories and images onto the website?

8. 1 Waiting Waiting Exhibition WELCOME Waiting PC Welcome Press Interview Interview Interview 2INTERVIEW Floor manager Interview Security Check-in/out desk Venue support Interview 3 Scanning Storage Postprocessing DIGITIZING Subject expert Cataloguing Photo Photo Follow-up AFTER 4 Photo

9. WELCOME DESK Each contributor gets a queue number and information (agreement form, project info)

10. Interview Recording the story

11. Story recorded and objects described (on paper or computer) …. Ltn Smith did this and this happened and this is how we know and how the objects ended up where they are… OBJECTS: Group photo of Ltn Smith and friends Dogtag on string, belonged to Smith Five letters from Smith to his sister

12. Interviewer gives each object/set of objects one number 351 : Three buttons 352 : Medal 353 : Dog tags 354 : 10 postcards

13. … and adds it to the list (one list/contributor) 28 John Smith 0791 1234 5678 ABC Group photo Dog tag Letters (5) Object number

14. Place object with its number in folder or similar. Keep objects and list together (one box and list per owner).

15. Take objects and list to the Digitisation Desk Desk staff hand objects to digitisers and keep track of progress

16. 28 John Smith 0791 1234 5678 ABC Group photo Dog tag Letters (5) Scan 1 Carol Scan 1 Desk staff make note on list about where objects are being digitised

17. 28 John Smith 0791 1234 5678 ABC 10.12 Group photo Dog tag Letters (5) Scan 1 Carol 10.05 Scan 1 10.12 Digitisation desk notes when objects have been digitised Objects are taken to the ‘Returns desk’

18. Returns Desk Can be same place as Digitisation Desk or Welcome Desk Desk staff checks that all objects are returned. Owner signs list

20. Digitising the objects

21. Scan or photograph

22. Scanning Good for papers, faint print, flat objects. SLOW…

23. Desk-top scanners are good enough but slow Book scanners can be useful if available

24. Scanning Set-up important Preview File names One scan -> multiple files Scanner settings: see guidelines

25. Photography Can be used for all kinds of objects Fast, flexible

26. Light very important! Copy-stand with lights Aim to minimize post-processing Camera on tripod. Separate lights

28. Be flexible

30. Take first picture with ticket

31. Take several pictures of objects

32. Feel free to include ‘extra’ pictures (when time) Capture front and back

33. postprocessing

37. Crop (Improve) Re-size and compress Label

38. Crop

41. Enhance Rotate Straighten Light Contrast Colour / White balance … Very dark with shadows Taken w camera at angle -> image distorted

42. If the objects are in the same place (same light) , you may be able to ‘bulk’ edit

43. Re-format for Web • Re-size: longest side 1600 pixels • Compress so file size < 2 MB • (300 dpi, if not too large) Keep the original high-quality file for archiving/other uses

44. Label Put all images for one ticket into one folder 12 19 PDF If more than 4 images / story -> create a pdf with all images and add

45. Stories and images are added to (or edited on) the website afterwards

46. http://europeana1914-1918.eu

47. Working with the press

48. Digitisingand uploading the stories   Ylva Berglund Prytz ylva.berglund@it.ox.ac.uk http://runcoco.oucs.ox.ac.uk/1914 Photos by Kate Lindsay, Alun Edwards, Frank Drauschke, Stephen Bull, Caroll Mitchell, Ylva Berglund Prytz