1 / 19

Report Design

This comprehensive guide outlines the key elements of report design, focusing on structure, readability, and formatting. Reports serve as written documents that convey findings from experiments, investigations, or inquiries, intended for both public and private audiences across various fields including government, business, and science. Learn the differences between reports and essays, the importance of visual elements, and the necessary formatting rules to maintain clarity and professionalism. Key points include title formatting, body spacing, and effective use of headings.

karik
Télécharger la présentation

Report Design

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Report Design Print Communications 25F

  2. What does a report look like? • Like this:

  3. What is a Report? • A written document describing the findings of some individual or group. • Reports are often used to display the result of an experiment, investigation, or inquiry. • The audience may be public or private, an individual, or the public in general. Reports are used in government, business, education, science, and other fields. • Reports often use persuasive elements, such as graphics, images, voice, or specialized vocabulary in order to persuade that specific audience to undertake an action. • Source: http://en.wikipedia.org/wiki/Report • Source: http://wordnetweb.princeton.edu/

  4. Reports vs. Essays • There is little difference except in the formatting and writing styles • Reports use headings to introduce topics; paragraphs in essays flow one after the other • Reports are less wordy and more technical/to the point • Reports are more likely to use graphs, illustrations. • Reports typically include footnotes/endnoteson each page instead of a References page at the end

  5. Key Points • READABILITY is KEY • Use the right font type, size, and color • NO spelling or grammar errors.

  6. Starting Title Line

  7. Starting Title Line • The title goes 2 inches from the top edge of the page • Use the rulers (View menu > Ruler) • Set spacing to single before typing anything • The cursor is at 1” from the top by default, so you need to press Enter until you get to 2” • Line the title up with 1” on the ruler to be 2” from the top of the page

  8. Title • DO NOT change the top margin to set the title at 2” from the top of the page • Why is this? • Because then every page will have a 2” top margin • Margins are normally set to 1”

  9. Formatting the Title

  10. Titles Should Be: • ALL UPPERCASE • Centered • Can be a slightly largerfont size and bolded to make it stand out

  11. Triple space after the title • Triple spacing leave 2 blank spaces after the title • This gives the title room to breathe • Press Enter twice after the title if spacing is set to single to leave 2 blank spaces • OR • Click on the title and set 3.0 (triple) spacing from the Home menu

  12. Fonts • Title and headings are in a sans serif font (like this one) • Usually Calibri or Arial • Body of the report uses a serif font (like this one) • Usually Times New Roman • Different fonts make the title stand out from the body

  13. Body Spacing Double Space

  14. Body Spacing • Body is entirely double-spaced • Between lines and paragraphs • Set spacing to double (2.0 or CTRL + 2) before typing your first line • Otherwise, you’ll have to select the whole document when you’re done and change it to double spacing • Press Enter only once to start a new paragraph

  15. Indenting Paragraphs

  16. Indenting Paragraphs • Press Tab once to indent the first line of each paragraph • OPTIONAL: • Have Word automatically indent each paragraph by choosing First Line Indent in the Paragraph options • Useful for longer reports

  17. Title Headings and Subheadings

  18. Side Headings • Side headings introduce a section within a section. • E.g.: FOOD (main heading) ¶ ¶ FRUITS AND VEGETABLES (subheading) ¶ ¶ FRUITS (side heading) ¶

  19. Page Numbers • Documents longer than one page require page numbers:

More Related