Online Emergency Management Tool Richer communication for emergency management

1. Online Emergency Management Tool Richer communication for emergency management • APHA Annual Meeting • November 11, 2009

2. Purpose To allow clinics, agencies, tribes, and others to • Share a consistent picture of a situation as it unfolds (geographically) • Quickly locate facilities and resources on a map • Get real-time updates of status and available resources • Search the web for anything near an incident • Post notifications to members participating in a conference • Update their contact information and provide real-time status • Update their inventory of available resources and request for aid

3. Components The Online Emergency Management Tool Consists of: • Regional Maps and Surveillance Tool • Contact/Status/Resources Update Tool • Database Search Tool • Local Maps and Web Search Tool • Conferencing Tool • Administration Tool

4. Maps Tool: Login • Multiple users can login and join a conference • Options for Organization will change depending on the conference

5. Maps Tool: Identify an Incident 1. Select incident type (e.g. Biological) 2. Click on location of incident (e.g. Long Beach) zoom tool search tool • Simple 2-step process to identify an incident • You can zoom, pan, and search the map

6. Maps Tool: Overview • who, what, when status line • clickable list of health programs • google map • data filters • search • real-time resources at a glance • Lists change in real-time as you zoom, pan, and click the map • Color indicates status • Resources change in real-time as updates come in

7. Maps Tool: Info Window • info window • contact info and edit • real-time resources updates • select program types to show • Users can quickly get up to date contact info and status • Agencies can edit their own information • User can select which types of organizations to show

8. Maps Tool: Resources • info window • contact info and edit • real-time resources updates • select resource types to show • User can select which resource types to show • controls info window and resources at a glance • Resources update in real-time

9. Database Search Tool • search NAAEP database • choose search criteria • click Search • view search results • User can search for programs having some amount of resources

10. Update Tool: Contact Info • Editor • update contact info • update status • update resources • Contact Info editor is used to • update name, address, etc. • update points of contact

11. Update Tool: Status • Editor • update contact info • update status • update resources • Status editor is used to • update current status of the program

12. Update Tool: Resources • Editor • update contact info • update status • update resources Resource Editor is used to • update actual resources vs. “normal supply” during an event as resources deplete • add extra resources/supplies and/or request specific types of resources/supplies

13. Local Maps/Web Search Tool: Overview • See a close up view of area surrounding incident • Mark the radius of incident • Search the web for local hospitals, fire departments, etc. • Create and save new searches

14. Local Maps: Features • Search local area • results displayed on map • map adjusted to fit search results • icons differentiate searches • adjustable radius of incident • yellow box provides visual indication of distance from incident • slider controls size of box • saved searches • useful for most incident types • use filters to select which results to see • temporary searches • search for anything • can be filtered like saved searches • Satellite view of local area • User can search the web for anything • useful for locating/selecting alternative care sites or POD sites • uses Yahoo! Maps search facility

15. Local Maps: Web Search • custom web search • 1. type in a search term • 2. name the search • 3. save or make temporary • search for anything • searches can be saved • search results have info windows too

16. Conferencing Tool: Overview • See who has joined the conference • View notifications for the conference • Post new notifications

17. Conferencing Tool: Create Notifications • Create a new Notification • Notifications can be given a • Subject • Message • Status code

18. Conferencing Tool: View Notifications • View Notifications • expand to see message • collapse to hide detail • Notifications are easily expanded and collapsed • Most recent messages appear at top • Timestamp is adjusted to viewers timezone

19. Administrative Tool tool for add/delete/update of • Conferences • AHP types • search filter types • resource types • AHPs • lists can be expanded or collapsed

20. Administrative Tool: Example e.g. add a new AHP • 1. enter new AHP information • 2. click Add Simple 2-step process to add an Ambulatory Health Program to the database

21. Summary Communication is greatly enhanced by: • graphical/geospatial visualization of information • ability to filter information • database and web searching • real-time updates => everybody has a consistent up-to-date picture • multi-user conferencing