Comprehensive Guide to Printers and Scanners: Types, Setup, and Maintenance

1. PC Support & Repair Chapter 7 Fundamental Printers & Scanners

2. Objectives • After completing this chapter, you will meet these objectives: • Describe the types of printers currently available. • Describe the installation and configuration process for printers. • Describe the types of scanners currently available. • Describe the installation and configuration process for scanners. • Identify and apply common preventive maintenance techniques for printers and scanners. • Troubleshoot printers and scanners.

3. Printers • Customers will ask you for help with: • Selecting a printer • Installing and configuring a printer • Troubleshooting a printer

4. Describe Printers Available • Describe characteristics and capabilities of printers. • Describe printer-to-computer interfaces. • Describe laser printers. • Describe impact printers. • Describe inkjet printers. • Describe solid-ink printers. • Describe other printer types.

5. Printers • What are the two main types of printers bought today? • Laser • Inkjet • What do you look for in a printer?

6. Printer Features • Speed: Pages Per Minute (ppm) • Inkjet may be slower than laser • Color or B&W • Uses CMYK • Inkjet combines colors for a dot • Quality: dpi • More dpi= higher resolution • High-quality ink/toner & paper

7. Printer Features • Reliability • Warranty & what is covered • Scheduled servicing after so long • Mean time between failures (MTBF) – average length of time the printer works without failing • TCO • Initial purchase price • Cost of supplies, such as paper and ink • Price per page • Maintenance costs • Warranty costs • When calculating the TCO, you should also consider the amount of material printed and the expected lifetime of the printer.

8. Basic TCO Over 3 years • HP LaserJet P2035n • Cost of printer: • Monthly duty cycle: • Cost of Toner: • How many pages for toner: • Output in class: 1000 pages/month • TCO Over 3 years:

9. Printer to Computer Interfaces • Serial OLD • 1 bit at a time • Dot matrix • Parallel • Multiple bits, wider path than serial • IEEE 1284 standard • EPP* & ECP operation modes for communication • Bi-directional data path

10. Printer to Computer Interfaces • SCSI • Parallel communication that’s faster • Copier, high speed printer • USB • PnP • Firewire • IEEE 1394 (iLink) • Up to 63 devices • High-speed up to 400Mbps • Hot-swap

11. Printer to Computer Interfaces • Ethernet • For network access • Wireless • Infrared • Both must have, line of sight, 12ft • Bluetooth • Short range • Wi-Fi • IEEE 802.11b,g,n • 11Mbps, 54Mbps, 108Mbps

12. Review • What are the three popular IEEE Wi-Fi standards? • 802.11b,g,n • A printer’s image quality is measured in what? • Dpi • What is the IEEE standard for the old parallel ports? • IEEE 1284 • What are the two IEEE 1284 bidirectional modes? • EPP & ECP

13. Review • What is the IEEE standard for Firewire? • IEEE 1394 • Up to how many devices can Firewire have plugged into a single port? • 63 • What is another name for Firewire? • iLink • If you wanted a network printer, what two port/features would you look for? • Ethernet or wireless

14. Laser Printers • See Handout

15. Impact Printer • Print head strikes inked ribbon • Dot matrix • Print head with pins • Daisy wheel • Wheel with characters • A: Cheap ribbon, continuous feed paper, can print on carbon copy paper • D: Noisy, low-resolution, slow

16. Inkjet Printers • Ink cartridges spray liquid ink onto paper through nozzles • Thermal- steam forces ink out • Piezoelectric- vibration controls ink flow • Let ink dry for 15 seconds • A: low cost, high res, quick to print • D: nozzles can clog, ink $$, ink wet after print

17. Thermal Printer • Receipt printer, old fax machines • Waxy paper • Turns black when heated • A: Small, few moving parts, longer life • D: Paper $$, paper storage issues (temp & life), poor graphics

18. Dye-Sublimation Printers • High-quality photos • Sheets of ink

19. Solid Ink Printers • High quality images • Solid sticks of ink (no waste) • Ink melts • Sprayed through nozzles to a drum • Drum transfers to paper • A: Vibrant color prints , easy to use, many paper types, faster than inkjet • D: Printer & ink are $$$, slow to warm up

20. Printer Comparison

21. Review • Which printer can you use carbon-copy paper in? • Impact • Which printer can print photo quality pictures and is inexpensive? • Inkjet • Which printer has the most inexpensive consumable? • Impact • Which printer has vivid color prints, but is expensive & warms up slowly? • Solid ink

22. Review • A drum, fuser, and toner are in what printer? • Laser • What printer takes liquid ink cartridges? • Inkjet • Which printer most environmentally friendly? • Solid ink • Which printer has nozzle that can get clogged? • Inkjet

23. Printer Installation & Configuration • Describe how to set up a printer. • Explain how to power and connect the device using a local or network port. • Describe how to install and update the device driver, firmware, and RAM. • Identify configuration options and default settings. • Describe how to optimize printer performance. • Describe how to print a test page. • Describe how to share a printer

24. Unpacking • Make sure everything is in the box • Remove all packing from inside printer • Prepare ink/toner • Place in area where it won’t overheat • Put in paper • Read instructions

25. Connect • To computer, network, or print server • Local Printer- USB, parallel, serial • Can be shared over network • Network- wired or wireless • Use correct cable • Then connect power • DO NOT plug into UPS • Printer surge (when turned on) can damage UPS

26. Install • OS may detect & install driver • Driver in box may be newer • Driver allows communication & options • Driver updates from mfgr • Download, save, run, test • Firmware Update • Controls how printer operates • Can download like a driver • RAM upgrade Drivers Page

27. Configuration Options • Paper type – standard, draft, gloss, or photo • Print quality – draft, normal, photo, or automatic • Color printing, Black-and-white printing, Grayscale printing • Paper size – standard paper sizes or envelopes and business cards • Paper orientation – landscape or portrait • Print layout – normal, banner, booklet, or poster • Duplex – normal or two-sided printing

28. Test Page • Print one after install • From Printers in OS • From application like Word • From Printer’s panel • From command prompt *LAB*

29. Share a Printer • Printer connected to one PC shared with others on network • How is this different than network printer? • Click Share under Printer Properties

30. Review • Which printer would a store use for receipts? • Thermal • What software, in the printer itself, controls how the printer operates and can be upgraded? • Firmware • What could be included in an all-in-one device? • Printer, scanner, copier, fax • Where would you get an updated driver for your printer? • The printer manufacturer’s website

31. Review • What standard is for parallel ports? • IEEE 1284 • What are the parallel port’s bidirectional modes? • EPP, ECP • What is the standard for Firewire? • IEEE 1394 • You typed up & saved a file called printertest.txt. What would you type in the command prompt to send that document to the printer? • Print printertest.txt

32. Scanners • Describe scanner types, resolution, and interfaces. • Describe all-in-one devices. • Describe flatbed scanners. • Describe handheld scanners. • Describe drum scanners. • Compare costs of different types of scanners.

33. Scanners • What do they do? • Create an image • Create text doc using OCR • Resolution measured in dpi

34. Types of Scanners • All-In-One • Print, scan, copy, fax • Low cost, one cable • If breaks, you lose all • Not for heavy use • Flatbed • Some may have sheet feeders

35. Types of Scanners • Handheld scanners • Drum scanners • Used for high-end reproductions • For archiving in museums

36. Installing Scanners • Explain how to power and connect a scanner. • Describe how to install and update the device driver. • Identify configuration options and default settings.

37. Setup & Install Scanner • Plug in AC & USB • PnP should detect & install driver • Install software with printer • Update driver from web • LAB • Install printer

38. Scanner Configuration & Settings • Usually comes with software • Editing photos • Scanning text (OCR) • Allows text to be manipulated • Other: Color, resolution, one-touch • Calibration • For color matching

39. Preventive Maintenance for Printers & Scanners • Describe printer maintenance. • Describe scanner maintenance.

40. Printer Maintenance • Need lots • Unplug 1st! • Clean print head/nozzles, align heads • What helps? • Choose the right paper • Load right side, use right type • Ink selection • Wrong type might get poor quality prints • Do not refill…may leak

41. Scanner Maintenance • Keep glass clean • Apply cleaner on cloth, NOT glass • Can clean inside • Keep lid closed • Don’t put stuff on top of scanner

42. Troubleshooting Process

43. Problem-Solution

44. Quiz- 10 Questions

45. PC Support & Repair Chapter 7 Fundamental Printers & Scanners