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Welcome to RAIN!

Welcome to RAIN!. Research Administration Information Network. Presented by: the folks in RDA with today’s emcee , Melanie Hawkins. Date: July 18, 2013. RAIN Agenda. Melanie Hawkins. Introduction Updates & timely information:. Office of the VPR Export Controls RFDS TTBD RGC SPA

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Welcome to RAIN!

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  1. Welcome to RAIN! Research Administration Information Network Presented by: the folks in RDA with today’s emcee, Melanie Hawkins Date: July 18, 2013

  2. RAIN Agenda Melanie Hawkins • Introduction • Updates & timely information: • Office of the VPR • Export Controls • RFDS • TTBD • RGC • SPA • RATE • CTO/OCTRI • CRBO • ORIO • Special Guest: • CWE • Research HR • OHSU Foundation • Q & A RAIN: 7-18-2013

  3. VPR • Office of the Vice President for Research RAIN: 7-18-2013

  4. VPR: Office of the Vice President for Research Janet Billups, Policy Advisor Where to Start with a Start-up New Faculty Guide for Start-ups Sited at OHSU Provides direction and answers to help faculty start on the right foot when launching a start-up. RAIN: 7-18-2013

  5. VPR: Office of the Vice President for Research Janet Billups, Policy Advisor Frequently Asked Start-up Questions • How does the start-up work with OHSU? • Which OHSU approvals are required? • What about using OHSU space? • Can we hire OHSU employees? • Can we use OHSU service centers? • Download the guide to find answers. RAIN: 7-18-2013

  6. RFDS • Research Funding & Development Services RAIN: 7-18-2013

  7. RFDS: Research Funding & Development Services Taylor St.Clair Emerging Technology Fund Up to $500,000 Letters of Intent: August 30, 2013 Full Application: September 27, 2013 Questions?funding@ohsu.edu RAIN: 7-18-2013

  8. TTBD • Technology Transfer & Business Development RAIN: 7-18--2013

  9. TTBD: Technology Transfer & Business Development Andrew Watson TTBD Brown Bag Presentation “Software Licensing & Patents” Presented by Arvin Paranjpe & Jeff Jackson Wednesday, August 7, 2013 12 – 1 pm Catered lunch! (first come, first served) Mac Hall, Room 2201 & live feed to ONPRC’s ABC Conference Room, West Campus RAIN: 7-18-2013

  10. TTBD: Technology Transfer & Business Development Andrew Watson Wondering how to subscribe to the quarterly TTBD newsletter? • Subscribe by emailing: techmgmt@ohsu.edu • Keep up with the latest TTBD happenings at OHSU! • Highlights include: • information for faculty • research ranked staff • post-docs and students RAIN: 7-18-2013

  11. TTBD: Technology Transfer & Business Development Andrew Watson • 2013 OHSU Startup Symposium • Thursday, October 10th2013, 8am - 4pm • OHSU Old Library & Vey Auditorium • Don’t miss: • OHSU startup company presentations • Panel sessions with business experts • Keynote speakers • Networking with local venture capitalists and entrepreneurs • No cost to OHSU students! • (registration link coming soon) RAIN: 7-18-2013

  12. TTBD: Technology Transfer & Business Development Andrew Watson Questions? Contact TTBD at: techmgmt@ohsu.edu 503-494-8200 RAIN: 7-18-2013

  13. RGC • Research Grants & Contracts RAIN: 7-18-2013

  14. RGC: Research Grants & Contracts Deborah Golden-Eppelein PI Committed Effort PIs/Co-PIs may not be 100% funded on federal sponsored projects. OHSU must enforce this regulation as stated in OMB Circular A-21. This is not a new requirement. A risk based assessment by OHSU leadership determined that we must be compliant. RAIN: 7-18-2013

  15. RGC: Research Grants & Contracts Deborah Golden-Eppelein PI Committed Effort: Why? To ensure that certain unallowable activities are not funded through federal sponsored projects. Examples of Unallowable Activities: Gathering/developing data for writing proposals, including writing, editing, and submission of applications. Department/Division administration like chair/head duties. Service on an IRB or IACUC Board. See policy for more on instances of unallowability. RAIN: 7-18-2013

  16. RGC: Research Grants & Contracts Deborah Golden-Eppelein When Committed Effort Doesn’t Apply Not generally applicable to Research Associates, Post Doctoral Fellows or scientists outside of PI/Co-Iwho do not apply for external sponsored funding. Recipients of K awards and those supported through other fellowships are excluded. RAIN: 7-18-2013

  17. RGC: Research Grants & Contracts Deborah Golden-Eppelein Going Forward OHSU will start scrubbing for over-commitment during effort certification period beginning 7/1/13. Provost’s Office will review for over-commitment in normal course of approvalsfor faculty appointments, FTE changes, etc. RAIN: 7-18-2013

  18. RGC: Research Grants & Contracts Deborah Golden-Eppelein Where to Find the Policy To be posted on the Sponsored Projects Administration website soon. SPA Policies and Procedures RAIN: 7-18-2013

  19. RGC: Research Grants & Contracts Kellie Guentert NIH Announcement Adjustment to Transition Timeline for Electronic Submission of Multi-project Applications: NOT-OD-13-075 Developed ASSIST – online system that feeds into Grants.gov RGC will be able to submit via InfoEd, but not in time for September 2013 deadlines. RAIN: 7-18-2013

  20. RGC: Research Grants & Contracts Kellie Guentert NIH Announcement Contact Tim Rinner (rinner@ohsu.edu) if submitting to any of the following activity codes for deadline on or after September 25, 2013: P01, P20, P50, U19, R24, U24 RGC’s Danny Stockdale will offer training for you and your GCA to look at the functionality of ASSIST and preparing your specific application. RAIN: 7-18-2013

  21. SPA • Sponsored Projects Administration RAIN: 7-18-2013

  22. SPA: Sponsored Projects Administration Nancy Duncan Individual Cash Draw - NIH NIH Notice NOT-0D-13-079 Anticipated Start Date10-01-2013 New and Competing Renewals Further Clarifications Forthcoming RAIN: 7-18-2013

  23. SPA: Sponsored Projects Administration Nancy Duncan Effort Reminders Effort Period Ended June 30th Labor Cost Transfer Forms (LCTAs) due to SPA 8/12/2013 Forms Distributed Last Week of August Discoverer: OGADW Employee Effort Report Distribution by Period RAIN: 7-18-2013

  24. SPA: Sponsored Projects Administration Nancy Duncan xTRAIN Nancy Duncan is now Business Official along w/Dana Director (no longer James Trotter) Laura Dolan will now be routing Termination Notices: dolanla@ohsu.edu , 503-494-2828 RAIN: 7-18-2013

  25. SPA: Sponsored Projects Administration Nancy Duncan OGA Role/Responsibility Changes ‘OGA Inquiry’ role to be end dated mid-September PIs with OGA access will be automatically updated to: OGA All Project Inquiry Payroll RAIN: 7-18-2013

  26. SPA: Sponsored Projects Administration Nancy Duncan OGA Role/Responsibility Changes • All others with ‘OGA Inquiry’ must update role through Oracle Self-Service Access System Choose either ‘OGA All Project Inquiry’ or ‘OGA All Project Inquiry Payroll’ Questions? Contact: SPAOGAHelp@ohsu.edu RAIN: 7-18-2013

  27. SPA: Sponsored Projects Administration Nancy Duncan James Trotter’s Farewell Party Today! Bancroft Building 3 – 5 pm Please join us! RAIN: 7-18-2013

  28. SPA: Sponsored Projects Administration James Trotter Need to Contact SPA? 503-494-0355spaacctg@ohsu.edu SPA Online RAIN: 7-18-2013

  29. RATE • Research Administration Training & Education RAIN: 7-18-2013

  30. RATE: Research Administration Training & Education Margaret Gardner Upcoming Classes DHHS Salary Cap Tuesday, July 23, 1 - 3 p.m. West Campus InfoEd for Grants.gov Wednesday, August 14, 8:30 a.m. - 12 p.m. Effort Certification/DHHS Salary Cap Refresher Tuesday, August 27, 1 - 4 p.m. More Info for RATE Courses RAIN: 7-18-2013

  31. RATE: Research Administration Training & Education Margaret Gardner RATE Bridge Document Libraries • Shared documents support best practices. • Course documents assist learning. • New! Federal Grant Pre-Award Flowchart See more on the RATE Bridge! RAIN: 7-18-2013

  32. RATE: Research Administration Training & Education Margaret Gardner Fall 2013 Class Line-up • RDA 101: Intro to Research Administration • InfoEd for Grants.gov Submissions • Essentials of Grant Administration • Pre-Award Focus: Federal & Foundation Budgets New! • Post-Award Focus: Grant Management New! • Post-Award Focus: Project Management w/OGA New! • Research Administration for Clinical Trials • Training Grants & Fellowships • Corporate & Foundation Relations 101 New! RAIN: 7-18-2013

  33. RATE: Research Administration Training & Education Margaret Gardner Questions? Margaret Gardner gardnerm@ohsu.edu 503-494-8990 More about RATE Classes at: Research Administration Training & Education RAIN: 7-18-2013

  34. OCTRI • Oregon Clinical & Translational Research Institute RAIN: 7-18-2013

  35. OCTRI: OHSU Clinical & Translational Research Institute Darlene Kitterman eCRIS Rollout eCRIS is the institution-wide computer application for budgeting, financial management, contracting, and study management, including subject tracking, regulatory reporting and document management, of OHSU clinical research studies. RAIN: 7-18-2013

  36. OCTRI: OHSU Clinical & Translational Research Institute Darlene Kitterman eCRIS Rollout Voluntary for new studies July 22, 2013 • “New” = those that have not yet been submitted to IRB • Mandatory for new studies January 13, 2014 • All existing studies July 14, 2014 Learn more at http://www.ohsu.edu/crms RAIN: 7-18-2013

  37. CRBO • Clinical Research Billing Compliance Office RAIN: 7-18-2013

  38. CRBO: Clinical Research Billing Compliance Office Melanie Hawkins eCRIS Training Schedule Training recommended when ready to submit study Big Brain Module: Investigators & Study Staff Available now Mandatory prior to in-person class In-person Overview Class 4-hour training, mandatory for study coordinators One-on-One Training - Optional Available after completing in-person overview class. RAIN: 7-18-2013

  39. CRBO: Clinical Research Billing Compliance Office Melanie Hawkins Questions? eCRISSupport@ohsu.edu Learn more at CRBO Training & Education RAIN: 7-18-2013

  40. ORIO • OHSU Research Integrity Office RAIN: 7-18-2013

  41. ORIO: IBC/Research Safety Safety Fair Today July 18th, 10am to 2pm, Old Library Safety Vendors, Presentations, Workshops There will be food! Safety Fair Announcement & Schedule Hilde Wette RAIN: 7-18-2013

  42. ORIO: Conflict of Interest in Research (CoIR) Changes in eCoI for Researchers w/SFIs eCoI = reporting system in Big Brain for disclosure of outside activities, significant financial interests (SFIs) and related research. Two changes coming soon: #1 - Signers/Reviewers for the submitted form #2 - Required documentation of research related to SFIs (or attestation that there is none). Hilde Wette RAIN: 6-20-2013

  43. ORIO: Conflict of Interest in Research (CoIR) Change #1: Level 2 Signers become Reviewers Currently: 2 signatures required. Coming soon: Disclosures will require only a Level 1 signature prior to CoI office review. L2 reviewers still review but don’t sign disclosures. Shorter lag time between disclosure submission and compliance for eIRB submissions. Hilde Wette RAIN: 6-20-2013

  44. ORIO: Conflict of Interest in Research (CoIR) Change #2: Ensures All Related Research Listed Currently: may submit form without listing research. Coming soon: Researchers will be required to check a box prior to form submission stating that related research is listed OR have no research related to SFIs. More efficient processing of disclosures, including less “returned” forms and clarifying emails. Hilde Wette RAIN: 6-20-2013

  45. ORIO: Institutional Review Board (IRB) IRB Education Updates On hiatus until Labor Day Re-evaluating education offerings Call for topics David Holmgren RAIN: 6-20-2013

  46. ORIO: OHSU Research Integrity Office Questions? Contact Ames Elliot elliot@ohsu.edu Research Integrity Online David Holmgren RAIN: 6-20-2013

  47. Guest • Center for Workplace Enhancement RAIN: 7-18-2013

  48. CWE: Center for Workplace Enhancement Mary Lind Coaching: Your Resource for Workplace Conflict & Skill Building RAIN: 7-18-2013

  49. CWE: Center for Workplace Enhancement Mary Lind The Cost of Conflict: We spend 2.8 hours per week dealing with conflict = $359B RAIN: 7-18-2013

  50. CWE: Center for Workplace Enhancement Mary Lind Impacts: Stress Sleep loss Sick leave Absenteeism Job loss Loss of productivity Customer complaints Quality diminished Loss of cohesion Grievances RAIN: 7-18-2013

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