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Welcome to RAIN!

Welcome to RAIN!. Research Administration Information Network. Presented by: the folks in RDA with today’s emcee , Melanie Hawkins. Date: April 17 2014. RAIN Agenda. Melanie Hawkins. Introduction Updates & timely information:. Special Guest: EdCOMM Research & Academic HR RFDS RGC

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Welcome to RAIN!

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  1. Welcome to RAIN!

    Research Administration Information Network Presented by: the folks in RDA with today’s emcee, Melanie Hawkins Date: April 17 2014
  2. RAIN Agenda Melanie Hawkins Introduction Updates & timely information: Special Guest: EdCOMM Research & Academic HR RFDS RGC SPA RATE Special Guest:CFS ORIO SVPR TTBD CRBO CTO USR Q & A RAIN: 4-17-2014
  3. Special Guest EdCOMM Educational Communications RAIN: 4-17-2014
  4. EdCOMM: Educational Communications Tony Pruitt Echo360 Use the link below to access live and previously recorded RAIN meetings. RAIN EchoCenter https://echo360ess.ohsu.edu:8443/ess/portal/section/c58e97c7-22c9-4fea-87c4-7f67596b1126 RAIN: 4-17-2014
  5. EdCOMM: Educational Communications Tony Pruitt Echo360 Training Videos https://echo360ess.ohsu.edu:8443/ess/portal/section/0ec78e21-c5d3-4435-bdf1-3d087709ff97 RAIN: 4-17-2014
  6. EdCOMM: Educational Communications Tony Pruitt Questions? Contact EdCOMM at: edcomm@ohsu.edu 503-494-7722 http://www.ohsu.edu/edcomm/services/index.shtml RAIN: 4-17-2014
  7. HR Research and Academic Human Resources RAIN: 4-17-2014
  8. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse New Performance Evaluation One of two tools to integrate the new OHSU Core Competencies Other tool is a 360 evaluation New performance evaluation launch is April 28th Who is expected to use the new evaluation? All employees except for faculty and Healthcare employees. RAIN: 4-17-2014
  9. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse New Performance Evaluation What’s different? New name: Performance Planning & Evaluation Tool Evaluation is PDF fillable form vs. Word document Incorporates the new OHSU Core Competencies New performance ratings Intended to be more user friendly than the old form RAIN: 4-17-2014
  10. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse New Performance Evaluation Learn more about its functionalities and process flow at an information session! Open sessions on: April 30th, 1:30-3pm, in UHS 8B60 May 6th, 10:30-12pm, in CHH 12181 May 13th, 10:30-12pm, West Campus, VGTI Conference Room May 29th, 10-11:30am, in Mac Hall 2201 RAIN: 4-17-2014
  11. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse RAIN: 4-17-2014
  12. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse New OHSU Core Competencies Each competency features behaviors specific to these five organizational roles when at work: Leading Self Leading Others Leading Leaders Leading the Function Leading the Organization RAIN: 4-17-2014
  13. HR: Research & Academic Human Resources Jennifer Crosby-Meurisse Questions? For more information about the new Core Competencies, take a look at these internal resources: April 10thStaff News post. https://o2.ohsu.edu/corecompetencies. RAIN: 4-17-2014
  14. RFDS Research Funding and Development Services RAIN: 4-17-2014
  15. RFDS: Research Funding & Development Services Katie Wilkes Volunteers needed for Research Week Volunteers needed for check-in desk, setting up poster sessions, and moderating oral presentation sessions. Go here to see what shifts are available and to sign up. All volunteers will get a Research Week T-shirt! RAIN: 4-17-2014
  16. RFDS: Research Funding & Development Services Katie Wilkes Three Minute Thesis Competition Cheer on OHSU students as they present their research project in three minutes or less. Wednesday, March 7 at 4 p.m., OHSU Auditorium Students must register to participate by April 21. RAIN: 4-17-2014
  17. RFDS: Research Funding & Development Services Katie Wilkes Research Week Keynotes Monday, May 5, 1 p.m., OHSU Auditorium Gary Gibbons, M.D., Director of the National Heart, Lung, and Blood Institute at the National Institutes of Health Title: "Charting our Future Together: Setting an Agenda for the NHLBI" RAIN: 4-17-2014
  18. RFDS: Research Funding & Development Services Katie Wilkes Research Week Keynotes Tuesday, May 6, 4 p.m., OHSU Auditorium Jeff Lichtman, M.D., Ph.D., Jeremy R. Knowles Professor of Molecular and Cellular Biology and the Ramon Y. Cajal Professor of Arts and Sciences at Harvard University Title: "Connectomics: What, Why and How?" RAIN: 4-17-2014
  19. RFDS: Research Funding & Development Services Katie Wilkes Research Week Keynotes Wed., May 7, 12 p.m., OHSU Auditorium Jim Austin, Ph.D., editor of Science Careers, a publication of Science magazine and the American Association for the Advancement of Science Title: "I'm not here on business baby, I'm only here for fun" RAIN: 4-17-2014
  20. RFDS: Research Funding & Development Services Katie Wilkes Research Week Keynotes Thursday, May 8, 12 p.m., OHSU Auditorium ChittaranjanYajnik, M.D.,FRCP, director of the diabetes unit, King Edwards Memorial Hospital & Research Centre in Pune, India Title: “Developmental origins of health and disease research in Pune, India” RAIN: 4-17-2014
  21. RFDS: Research Funding & Development Services Katie Wilkes View the full Research Week schedule here. We hope to see you there – please help spread the word! RAIN: 4-17-2014
  22. RFDS: Research Funding & Development Services Katie Wilkes Questions? funding@ohsu.edu http://www.ohsu.edu/funding http://www.ohsu.edu/researchnews RAIN: 4-17-2014
  23. RGC Research Grants and Contracts RAIN: 4-17-2014
  24. RGC: Research Grants & Contracts Updated RGC Website New and revised Frequently Asked Questions (FAQs) and additional updates throughout the website. Danny Stockdale RAIN: 4-17-2014
  25. RGC: Research Grants & Contracts InfoEd Community Page This will be used as the sole communication center for all things InfoEd. Access the online RATE InfoEd Community Page, Join the Community, and signup for Alerts! Danny Stockdale RAIN: 4-17-2014
  26. RGC: Research Grants & Contracts Questions? Contact RGC: rgcfaq@ohsu.edu 503-494-7784 http://www.ohsu.edu/xd/research/administration/research-grants-contracts/ Danny Stockdale RAIN: 4-17-2014
  27. SPA Sponsored Projects Administration RAIN: 4-17-2014
  28. SPA: Sponsored Projects Administration Nancy Duncan Uniform Guidance 2 CFR 200Effective 12/26/2014 A Few Potential Changes: Direct Charging of Administrative Costs Voluntary Cost Sharing cannot be used as a factor during merit review unless required in FOA. Direct Charging of Temporary Dependent Care Costs RAIN: 4-17-2014
  29. SPA: Sponsored Projects Administration Nancy Duncan Uniform Guidance 200.415 Required Certifications (FFR and Invoices) “By signing this report……..I am aware that any false, fictitious, or fraudulent information or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise.” RAIN: 4-17-2014
  30. SPA: Sponsored Projects Administration Nancy Duncan Effort Reminder Forms were due to SPA April 15. Currently: 29 Pending LD adjustments awaiting certified effort statements 8 ECS awaiting LD adjustments RAIN: 4-17-2014
  31. SPA: Sponsored Projects Administration Nancy Duncan Oracle Grants Accounting (OGA) New OGA Project Status Archived & IM Purged OGA Survey Monkey Goal for survey is May/June 2014 Email ‘SPA OGA Help’ with suggestions for improvement or questions for the survey! RAIN: 4-17-2014
  32. SPA: Sponsored Projects Administration Nancy Duncan SPA Staffing Change Please welcome our new Subrecipient Monitor! FadiOpgenorth Starting May 19th RAIN: 4-17-2014
  33. SPA: Sponsored Projects Administration Nancy Duncan Questions? Contact SPA 494-0355 spaweb@ohsu.edu RAIN: 4-17-2014
  34. Special Guest CFS Central Financial Services, Central Disbursements RAIN: 4-17-2014
  35. CFS: Central Financial Services, Central Disbursements Mary Justice Introducing… Research Subjects Reloadable Debit Cards! - for FY15 RAIN: 4-17-2014
  36. CFS: Central Financial Services, Central Disbursements Mary Justice University Benefits Reduction in Costs – Time Savings Increased Subject Retention Increased Controls Accurate 1099 reporting Reduction in risks RAIN: 4-17-2014
  37. CFS: Central Financial Services, Central Disbursements Research Subject Benefits Card holder access to funds include: Bank Withdrawals, PIN Based Transactions, ATM Access Worldwide acceptance of the card No bank account required 24/7 customer service Mary Justice RAIN: 4-17-2014
  38. CFS: Central Financial Services, Central Disbursements Research Staff Benefits Time Saver Ability to make payments quicker using preloaded payment schedule or pay by visit. Unique Travel Tool automatically calculates mileage and correct reimbursement rate. Continued… Mary Justice RAIN: 4-17-2014
  39. CFS: Central Financial Services, Central Disbursements More Research Staff Benefits Tracking Payments by ‘Study’ reports - reports all transactions related to a specific study or grant account. Happier Subjects No more waiting for a check to be cut! Mary Justice RAIN: 4-17-2014
  40. CFS: Central Financial Services, Central Disbursements Mary Justice Questions? Contact: Mary Justice justicem@ohsu.edu 503-494-4714 RAIN: 4-17-2014
  41. RATE Research Administration Training and Education RAIN: 4-17-2014
  42. RATE: Research Administration Training & Education Margaret Gardner Featured Courses Training Grants & Fellowships Pre-Award Focus: Federal Budget Basics Post-Award Focus: Federal Grant Management Click here for details, dates & times, and enrollment links. RAIN: 4-17-2014
  43. RATE: Research Administration Training & Education Margaret Gardner Reminder: RATE Community Site Sign up for Alerts Participate in Discussions You already have a profile! Explore the RATE Community site here. RAIN: 4-17-2014
  44. ORIO OHSU Research Integrity Office RAIN: 4-17-2014
  45. ORIO IRB: Institutional Review Board eIRB Upgrade: eIRB7 Upgrade Process Has Begun 10 years since the last eIRB iteration. Current system served us well but is outdated. eIRB7 incorporates ongoing process improvement efforts, supports toolkit documents that meet current criteria for regulatory review and approval. David Holmgren RAIN: 4-17-2014
  46. ORIO IRB: Institutional Review Board What does eIRB7 mean for all of us? Follows our recent IRQ Chop rollout in the mission to eliminate unnecessary, duplicative items Reliance on complete and accurate protocols and other study documents. Simpler application process. Streamlined, clearer regulatory documentation. David Holmgren RAIN: 4-17-2014
  47. ORIO IRB: Institutional Review Board When will eIRB7 go live? Tentatively 2015. How can you help? We will look to you, the research community, for feedback: To get your involvement, answer your questions, address your concerns. To enlist your help in testing the system. Please stay tuned for more details to come. David Holmgren RAIN: 4-17-2014
  48. ORIO IRB: Institutional Review Board IRB Brown Bag Sessions Identifiability Thursday April 24th 11:30 a.m. to 12:30 p.m. in UHS 8B60 IRB ensures compliance in determining how covered entities may use/disclose protected health information (PHI). Come learn what is required when using PHI in research. David Holmgren RAIN 4-17-2014
  49. ORIO IRB: Institutional Review Board David Holmgren IRB Classroom Training 11:30 to12:30 p.m. in CHH 3178 Introduction to IRB Review Join us May 1st or June 5th. Details for IRB Training Online RAIN 4-17-2014
  50. ORIO: OHSU Research Integrity Office David Holmgren Integrity Booster Completion Impact on Cognos-Researcher Snapshot Reminder: all employees, students and volunteers are required to complete the newest Integrity Booster. If a researcher has not yet completed the current Integrity Booster, the field for Integrity Booster completion date in Cognos will be blank. RAIN: 4-17-2014
  51. ORIO: OHSU Research Integrity Office David Holmgren Integrity Booster Completion Impact on Grants Will not be held up for completion of current Booster CoI regulations require completed booster after 8/24/12 How do you find the last completion date? Researchers can view their own historical records by clicking Integrity Booster course title in Big Brain, then clicking “view historical records”. Contact the Integrity Office for assistance. RAIN: 4-17-2014
  52. ORIO: OHSU Research Integrity Office Questions? David Holmgren holmgred@ohsu.edu 503-494-7887 www.ohsu.edu/researchintegrity RAIN 4-17-2014
  53. Wrap Up Everyone Q & A Next RAIN Meeting: May 15, 2014, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edu Or use the RAIN Feedback Form RAIN: 4-17-2014
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