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The Letter Report

The Letter Report. When is it appropriate? Who is the audience?. Characteristics. 3-5 pages 0-3 tables or figures emphasize important points avoid details choose words carefully avoid repetition Concise Writing!. No Title Page. no title authors sign letter date is in letter format

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The Letter Report

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  1. The Letter Report When is it appropriate? Who is the audience?

  2. Characteristics • 3-5 pages • 0-3 tables or figures • emphasize important points • avoid details • choose words carefully • avoid repetition • Concise Writing!

  3. No Title Page • no title • authors sign letter • date is in letter format • affiliation is in letterhead • position is with signature

  4. No Headings or Numbered Sections • no table of contents • no list of figures • no list of tables • no list of references • Use footnotes

  5. Summary and Introduction • no separate sections • must present purpose and state important results early in the paper (first paragraph) • lacks repetition of a formal report

  6. References • treated as footnotes • only a few references • no list of references

  7. Tables and Figures • same format as in other reports • Few in number! • Only the important ones • should be self-contained documents • place • at end of letter • or within letter

  8. No Nomenclature Section • all symbols must be defined as they are introduced • use only important equations

  9. Backup Information • raw data • calculations • error analysis • experimental equipment • experimental procedures

  10. Outline • recipient and address • salutation • project objective • important results • description of experimental procedures - very brief, innovative techniques, problems encountered

  11. Outline continued • results - analysis - discussion • recommendations • signature

  12. 205 East 2nd South Apt 6 SLC, Utah 84103 February 6, 1992 Professor Noel de Nevers Department of Chemical Engineering University of Utah Salt Lake City, Utah 84112 Dear Dr. de Nevers: During the period from January 6 to January 27, 1992, the members of Group F calibrated and evaluated the performance of an Omega Model HX93V relative-humidity and temperature transmitter (Omega Engineer., Stamford Connecticut). The transmitter was calibrated with an Omega HX92-CAL relative-humidity calibration kit, and its accuracy was tested with various solutions of ethylene glycol and water ranging from 10% to 100% relative humidity (RH). The transmitter was accurate to within 5%

  13. RH at higher relative humidities (>50%) but was not accurate to within 5% RH at humidities lower than 50%. The transmitter's performance in a moving airstream at temperatures greater than room temperature was also investigated. A cardboard tube and an air blower containing a heating element supplied a suitable stream of heated air. A brief summary of the calibration and the results of our performance evaluation follow: …….

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