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Enhancing Collaboration and Outreach: Empowering Communication Strategies for State and Regional Councils

This article showcases successful communication strategies for State and Regional Councils, emphasizing the importance of upfront communication with constituencies. It provides tools such as PowerPoint presentations, fact sheets, brochures, and posters, while also exploring the need for internal and external communication. The article also discusses the role of the NWQMC website in supporting Councils and fostering their growth.

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Enhancing Collaboration and Outreach: Empowering Communication Strategies for State and Regional Councils

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  1. Collaboration & Outreach • Communication Strategy • State & Regional Councils • Next Conference • Framework/IMPACT article Showcase Successes,Be Up-front About Challenges,of Monitoring

  2. Communication – Internal & External • We ALL need to focus on communication with our constituencies • Summarize meeting notes and get ‘em out • Compilations of tools to make it easier for members to communicate with their constituencies • Powerpoint, fact sheets, brochures, poster • Summarize session info in ppt while work groups meet – minutes aren’t enuf and aren’t effective • Update Web page

  3. Communication – Internal & External • C&O meets when other work groups don’t • Each work group contributes a liason • Compile a list of upcoming meetings and who is going • Is there an opportunity to broadcast info about the Council? • Collect all presentations at meetings, post to Web site (with permission)

  4. State and Regional Councils • Web Site/NWQMC should be a repository of information about Councils & help foster their growth • Specific examples (Colorado) • Templates (by-laws) • How to’s (meta-data swap) • Organize a meeting for Councils in conjunction with NWQ meeting (overlap) • Have a subcommittee focused on Councils

  5. Next Conference-May 2004 • Have next Council meeting at potential location • Theme: “Expanding the Monitoring Framework” • Necessary elements • Workshops • Presentations • Discussions • Special group meetings • Plenary discussions • Vertical design

  6. Next Conference • Need chairs, • May ’04 good time for a conference • Theme is fleshing out the framework • Length ok • More invited presenters • More blocks of time with fewer things (sub plenary) • Same amt or more discussion – framed creatively • Discussion session for ea piece of framework • Need outline of key elements for conference • Thematically use the framework • Plenaries throughout • What have we learned thruout

  7. Lyle’s Proposal • Hypothesis is to explore whether federal agencies are working together as well as they should. • Id joint objectives and commit to work together • Are there duplications in core functions • Is there a middle ground? • Are each agencies objectives too different from each other to be useful • Not enuf upfront consideration of costs in designing monitoring program • Maximize monitoring for the available costs • Guarantee effective expenditures

  8. Framework • Will try to keep as simple as possible • Linda will collate & finalize comments • Will email comments for final round • Then to graphic artist for revision

  9. Impact Article • Use selected conference presenters to populate teams • Outline structure for article • Outer ring- 3 C’s- Linda and Abby will do their part • Should be up front not last • Sets the stage for whole process (after intro article) • Need to develop list of folks to develop and review • Communicate results-fits with track 6 – should include authors from sessions • C&O reps will be part of and on review team for it

  10. Workplan • Will revise after present out • Will prioritze and send out for comments • Will summarize comments from Wed and will send out for review

  11. Who will be the new Fred? • You will receive a draft 1 page factsheet about the group • You will receive lovely parting gifts from USGS • Linda will assist you (as co-chair) Jim Laine

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