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Essential Guide for Troop 824 Scout Coordinators: Key Responsibilities & Event Planning Steps

As a Troop 824 Scout Coordinator, understanding your responsibilities is vital for successful event planning. This guide outlines critical planning steps you should follow, including obtaining troop approval, scheduling events, assigning responsibilities, and securing necessary permits. Emphasizing safe scouting practices, effective communication, and progress monitoring, this resource equips you with the tools to enhance your planning skills. Learn from every event by documenting lessons learned to ensure each outing is safer and more enjoyable.

kermit-baxter
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Essential Guide for Troop 824 Scout Coordinators: Key Responsibilities & Event Planning Steps

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  1. Troop 824 Scout Coordinator Responsibilities (A Guide to Event Planning)

  2. Critical Planning Steps • 1. Patrol / Troop Approval • 2. Schedule on Calendar of Events • 3. Planning / Assign Responsibilities • 4. Obtain all Permissions/Permits • 5. Review Guide to Safe Scouting • 6. Ability and Experience Levels • 7. Key to Success: Communication • a. Meetings: Sign Up / Handouts / Training • b. E-Mail: Specific Details / Web Links • c. Phone Calls: Follow-Up / Missing Info • 8. Execution • Monitor Progress – Adjust Plan if Necessary • Lessons Learned for Next Time

  3. Calendar of Events • 1. Activity • 2. Who is Involved • 3. Where / When • 4. Goal / Purpose

  4. Planning • 1. Adult Advisor (Coordinator) • 2. Dates / Location • Primary • Alternate • 3. Contact Sponsoring Activity / Outfitters • 4. Standard Equipment • Individual • Troop / Patrol • 5. Special Equipment • Outfitters • Troop Supplies • 6. Training / Pack Checks • 7. Special Needs / Requirements • 8. Weather • Climatology – Expected Weather • Verify Actual Weather Before Departing • 9. Maps • Routes • Obstacles / Challenges • Camp / Meal / Pick-Up and Drop-Off Sites • 10. Contingencies • Inclement Weather • Travel Delays • Emergency Situations

  5. Permission/Permits • 1. Troop Committee • 2. Council • Local BSA Tour Permit • National BSA Tour Permit • 3. Site Permission • City/State/National Park Requirements • Base Liaison • Private Property / Private Activity Concurrence • 4. Special Forms • Rental Forms • Liability Forms • Danger Awareness Forms • 5. Hiking Plan Filed • 6. Parental Permission Slips

  6. Safety Requirements • 1. Guide to Safe Scouting • Is the Activity BSA Approved? • 2. Adult BSA Safety Training • National Requirements • Council Requirements • Troop Requirements • 3. Weather • 4. Contingency Planning (Risk Management / Mitigation)

  7. Risk Management Planning • Identify Hazards • Assess Risks • Make Risk Decisions • Develop Controls • Implement Controls • Monitor

  8. Personal Protective Equipment

  9. The Great Outdoors • Check Weather Forecasts Before You Leave • Water-repellant And Wind-resistant Material For Tents And Sleeping Bags • Wear Proper Fitting Layer Clothing, Boots & Cap • Insect Repellant And Mosquito Netting • Cooler For Perishable Foods • No Combustible Materials Within 10 Feet Of Campfire • Stay On Marked Trails • Avoid Poisonous Snakes And Plants

  10. BIKE RIDING • Wear your bicycle helmet • Stop, look left, right and left again before riding in traffic areas • Ride on the right with traffic • Obey stop signs and red lights • Wear Reflective Clothing During Night, Rain Or Snow • Walkman Radios Bad • Watch out for Obstructions and Other Pedestrians

  11. REMEMBER! 1. What can hurt me? 2. What can I do about it? 3. If something goes wrong, what do I do and who do I tell?

  12. Closing • 1. Be Proactive, Take Charge and Accept Responsibility. • 2. Proper Planning results in a safe, meaningful, fun, and successful Venture. Fail to Plan - Plan to Fail • 3. Be persistent, obtain relevant information and ask for help if you don’t know the answer. • 4. Plan all aspects of the event from beginning to end. • 5. Monitor Progress and adapt, note what works well and what can be improved next time. • 6. Listen to others, consider everyone’s input

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