Public Health and Social Services Department co.thurston.wa/health

1. Assessment Team Meeting EMPLOYER HEREAction Planning for a Healthy WorkforceDATE HERE Thurston County Public Health & Social Services Department Public Health and Social Services Department www.co.thurston.wa.us/health

2. Introductions Employer XXX Assessment Team • Site Coordinator • Assessment Team Members • XXXXXXX • XXXXXXX • XXXXXXXXXXXXXXXXXXXXXXXXXXXX Thurston County Public Health & Social Services Department

3. About Steps Chronic Disease Prevention • Physical Activity, Nutrition, Tobacco Use • Asthma, Diabetes, Obesity Approach • Outcome-based • Evidence-based • Community-Informed Design Thurston County Public Health & Social Services Department

4. About WorkWell Action Planning What: • Help interested employers identify where to focus efforts Why: • To promote changes that make healthy choices easier for employees How: • Organization-wide, self-assessment • Leadership engaged action planning Where: • Government workplaces (public sector) based in Thurston County Thurston County Public Health & Social Services Department

5. Assessment Timeline • 1st Meeting • Orient and Organize for Data Collection (Topic Groups) • Discuss Homework/Outside of Meeting Tasks • Select Leads and Topic Group Members • 2nd Meeting • 3-5 weeks from today • Present Preliminary Scores • Consensus on Final Scores • Assessment Report • Prepared by XXXXXXX Thurston County Public Health & Social Services Department

6. Orientation Materials • Assessment Tool • Comment Sheet • Handout “Select a Topic Lead and Score Development Group” • List of worksites • List of team members Four Topics • Workforce Health Promotion • Physical Activity at Work • Healthy Eating during Work Hours • Air Quality at Work Thurston County Public Health & Social Services Department

7. Orientation continued… Focus: People shape and are shaped by their work environment • Expression of leadership support and commitment to employee health • Presence of environmental assets and supports throughout the workplace • Expansion of written polices and/or formal practices within the organization Thurston County Public Health & Social Services Department

8. The Assessment Tool Organizational support and leadership engagement is necessary • Culture, climate and values of an organization shape priorities • Priorities drive the commitment of resources • Resources shape the level and type of change that will occur in the future • Pages 2-3 Example: value statement Thurston County Public Health & Social Services Department

9. The Tool continued… Environmental Assets and Supports • Design of the work environment • Tangible, visible things that influence employee decision making • Things that make healthier choices, easier or harder • Pages 4 and 6 Example: bicycle rack Thurston County Public Health & Social Services Department

10. The Tool continued… Policy and Practices • Formal, written and unwritten ways that an organization does business • Express an organization’s expectations, permissions, priorities and values • Written somewhere/somehow (policy) • Unwritten, but consistently demonstrated or universally understood (practice) • Pages 5, 7 and 8 Example: scent free policy, menu substitution Thurston County Public Health & Social Services Department

11. Organizing for Data Collection Structure • 4 Topic Groups • 4 Leads, 1 for Each Topic • Assessment Team members volunteer to be on 1 (or more) topic groups Homework • Between now and Meeting 2 • Determine a ‘preliminary’ score for each action statement individually • Each topic group needs to gather information (See Handout) Thurston County Public Health & Social Services Department

12. Communication • Topic Group Members • Topic Group Lead • Site Coordinator Thurston County Public Health & Social Services Department

13. Scoring Assumptions • Action statements represent things that are either present or absent, in place or not • Not every employer could do or would desire to do everything covered by the assessment • However, everything covered is valuable and influences employee health and fitness • Not applicable (NA) is not an option • All buildings that house employees should be considered • No surveying of co-workers is needed Thurston County Public Health & Social Services Department

14. Scoring continued… Developing a preliminary score • Based on what the action statement actually says • Seek out expertise and documentation • Thoroughness is very important • No one ‘correct’ way to gather the information • Topic group consensus is desired Any questions or problems, contact your site coordinator Thurston County Public Health & Social Services Department

15. Example Score Environment Asset/Support • Bicycle racks • Present at 0, 1 in 3, 2 in 3 or all buildings 1 in 3 buildings = score of ‘Under Development’ Policy • Scent/fragrance free environment • Supervisor x has discussed this with staff Score of ‘Not in Place’ • Written and formally adopted for all buildings and not for vehicles, but is not enforced Score of ‘Partially in Place’ Thurston County Public Health & Social Services Department

16. Scoring continued… Be Prepared for… Questions • Why are you asking me for this information? • Does your supervisor know you are doing this? • Who do I talk to about this? • When do I get to see the results? Thurston County Public Health & Social Services Department

17. Meeting 2 - Reporting Out Basics • Presenter • Give score and briefly explain why • Full team discussion • Finalize the score Valuable Context • Description of why • Comment sheets Thurston County Public Health & Social Services Department

18. Connection Employers are more likely to engage in change if the proposed will… • Impact a large number of employees • Yield long term benefits for employees and the organization • Be sustainable across time Thurston County Public Health & Social Services Department

19. Recommendations Keep a “big picture” perspective and Don’t be shy about asking questions related to the tool, scoring, or the process! Thurston County Public Health & Social Services Department

20. Time to Organize 1st: Identify the Topic Group Leads 2nd: Volunteer for Topic(s) • Workforce Health Promotion • Physical Activity at Work • Healthy Eating during Work Hours • Air Quality at Work 3rd: Share contact information Thurston County Public Health & Social Services Department

21. Questions? Site Lead Name Here Thurston County Public Health & Social Services Department