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Performance Appraisal Process

Performance Appraisal Process. Why Appraise Employees?. To provide performance feedback To modify or change behavior To judge future job assignments and potential To improve employee and organizational effectiveness. Where Can I Find Policy Guidance?.

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Performance Appraisal Process

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  1. Performance Appraisal Process

  2. Why Appraise Employees? • To provide performance feedback • To modify or change behavior • To judge future job assignments and potential • To improve employee and organizational effectiveness

  3. Where Can I Find Policy Guidance? • Policy and Procedure (P&P) 418.3-ARS, Performance Planning and Appraisal, dated 5/21/92 • Web Address for P&P: www.afm.ars.usda.gov/afm2/ppweb • Performance Recognition Staff

  4. When Is My Performance Appraised? • Employees receive an annual rating of record in January and April • Employees receive a progress or mid-year review at least once during the rating cycle • Annual rating cycle is January 1 to December 31 and April to March 31

  5. What are Performance Elements and Standards? • Explains what an employee is expected to do and how well it must be done • Are communicated to employees within 30 days of hire or position change • May change during the rating cycle • Must be in place for at least 90 days to receive an annual rating of record

  6. How Does My Supervisor Determine My Rating of Record? • Supervisor observations of performance • Feedback from customers, partners, co-workers, subordinates, etc. • Employee accomplishments

  7. Preparing Accomplishment Reports

  8. What is the Purpose of an Accomplishment Report? • Serves as a reminder to both the employee and supervisor of individual achievements, contributions, and accomplishments within a rating cycle.

  9. Is There a Special Format? • 1-2 pages • Arrange by performance element • Describe accomplishments • Explain the impact of each accomplishment

  10. Example of Arranging by Performance Element… Element 1: Administrative Support (Critical) Accomplishment: Impact:

  11. How Do I Describe My Accomplishments? • Use “I” statements • Use action verbs • Fully describe accomplishments • Refer to activity/status reports, calendars, previous accomplishment reports, etc. • Describe current year accomplishments • Avoid laundry lists or bullets

  12. How Do I Describe Impact? • Explain results and outcomes – “Why is the accomplishment important?” • Describe how accomplishments: • affected or enhanced a work process • had impact on a client or customer • helped your unit/Lab achieve its goals • USDA Strategic Plan – www.reeusda.gov/part/gpra/stratpl.htm

  13. Remember the Basics… • Proofread for: • typos • spelling errors • proper grammar

  14. Employee Responsibilities… • Participate in the establishment of performance elements and standards • Ask questions - ensure an understanding of what is expected • Cooperate with management in the rating process • Provide feedback on accomplishments • Prepare for performance reviews

  15. Call the Performance Recognition Staff for Help! • Theresa Bailey, 301-504-1452 • Mary Oxner, 301-504-1368 • Jo-An Affrica, 301-504-1552 • Suzanne Suchecki, 301-504-1465 • Erica Smith, 301-504-1464 • Address: 5601 Sunnyside Avenue, Rm. 3-1282D, Beltsville, MD 20705

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