Grade 3-8 WASL Proctor Training 2009

1. Grade 3-8 WASL Proctor Training 2009 • Prior to testing, all staff members who will proctor or administer WASL must: • Review this presentation and • Read the Directions for Administration Manual

2. WASL Proctor Training The Amazing Race (or – Proctor WASL and See the World)

3. Itinerary How the rules of the race have changed from last year (what’s new) First leg -- Before the Race (WASL Preparation) Second leg -- During the Race (Administering the WASL) Third leg -- After the Race (Post-test Activities)

4. To summarize…. New WASL Test is this big Old WASL Test was this big New For Grades 3-8 A new shorter WASL! Grades 3, 4 , & 5 Math and Grade 5 Science are now two sessions each. All other Reading, Math, and Science tests for Grades 3-8 are still two sessions, but have fewer items. Grades 4 and 7 Writing tests have not changed.

5. New Directions for Administration Manuals Now by Grade Band • There are now only three DFA’s: • Grade 3-5 • Grade 6-8 • High School • Teachers in split classes in these grade bands (such as 3/4 and 4/5) can give the same directions to both groups at one time for reading and math tests. • All DFA’s are available in English and Spanish. • Make sure to read the DFA before administering the test!

6. New WASL booklets will look a little different this year Nice photo of Mt. Rainier COVER DEMOGRAPHIC PAGE

7. New ELL Accommodations Manual A new OSPI Accommodations Guidelines Manual is available for anyone who provides accommodations to ELL students. All staff who administer WASL to ELL students must review this manual, available from your building Test Coordinator or via our district website.

8. New Read-Aloud CD Roms for Math and Science WASL Now Available in Russian and Spanish The intent of this is to replace the human reader when ELL students are allowed the read-aloud accommodation. How does this work?Students sit with their WASL test booklet in front of them (student writes responses in English into the test booklet). The CD Rom presents a visual picture of the test on a computer screen in English, but simultaneously gives a translated audio version in either Russian or Spanish. To utilize this ELL accommodation, you will need a computer and headphones for each student. Español Pу́сский CD’s must be ordered in advance.

9. New Also for ELL students, (or ANY students) as an Accommodation... OSPI will also provide an English-only glossary of non-content terms for the math and science tests.  The glossary explains rare or unique English words in simplified language. Words that are part of the content being assessed (e.g., “perimeter”) are not in the glossary. These materials are designed as an accommodation for ELL students but can be used as a resource for any students.  A limited number of hard copies of the glossaries will be sent to schools with test materials, and copies may be downloaded from the district Test Admin website or the OSPI website.

10. New Science WASL now Required for NNEP Students What has not changed: NNEP (New-Not English Proficient) students (those who first enrolled in a US public school within the past 12 months) are still exempt from taking the Reading and Writing WASL. What has changed (due to federal NCLB law): To be counted as a participant, Grades 5 and 8 NNEP students must attempt the Science WASL (as they currently do the Math WASL). An attempt = student responds to a minimum of two questions per test session

11. New What About Changes to the WASL? Yee Ha! • The 2009 WASL has not changed, except to be a bit shorter. • There will not be 4-point items on Grades 3-5 Reading, Math, and Science tests. • The Writing test has not changed. • In 2010 the state test will be the Measurements of Student Progress, will continue to measure the state standards, be rigorous, valid, and reliable. • As long as we continue to teach the standards, our students will be prepared now and in the future.

12. The Amazing Race First Leg – Before the Race (WASL Preparation)

13. Before Testing Test Security • Keep test booklets locked up when not in use. • Make sure you can account for all test booklets at all times. • Do not read test questions unless necessary to administer the test. • If you do have access to test questions, do not copy them and do not communicate them to anyone (unless necessary to administer the test).

14. Before Testing Who Tests? Who gets Accommodations? • Know: • who you will be testing • who requires accommodations • what accommodations they are to receive. • Some accommodations are: • allowed to all students (found listed in your DFA) • specific to SpEd, 504, and ELL students (found listed in the “Accommodations Guidelines for Students with Disabilities” or the “Accommodations Guidelines for English Language Learner” Manuals – these are no longer listed in the DFA)

15. Before Testing Who Tests? All students enrolled in our district in grades 3-8 and 10 are required to test, except those who qualify for the NNEP (New-Not English Proficient) Exemption: NNEP students are those who first enrolled in a US public school within the past 12 months and qualify for ELL services. These students are exempt from the Reading and Writing tests, but must attempt the Math and Science tests to count as “participants” for AYP. Their scores for Math and Science are not counted in any way (for WASL or AYP).

16. Before Testing More about the NNEP Exemption • All test booklets for NNEP Exempt students, including math and science, should be coded “Y” in Exemption Box 13 (NNEP) and submitted for scoring. • To be counted as “tested,” students must respond to at least two items in each test session. • NNEP students may voluntarily take the Reading and Writing tests. If their booklets have been coded NNEP Exempt, their scores will not be included in school results.

17. Before Testing Scheduling • Schedule tests to start early in the day. • Even though the state now offers the option of administering Reading or Math in one day, it is best (especially for younger students) to continue to test over two days. • Tests for Science (grades 5 & 8) and Writing (grades 4 & 7) must be administered in two separate sessions on two separate days. • Do not schedule the two writing sessions on sequential days.

18. You Can Do It! • The only items that may be kept up are: • Alphabet Line • Hundreds Chart - First Session with tools Only (ACM pg 40) • (0-99 or 1-100) (No multiplication matrices) • Number Line (Integers only. Must not include fractions, decimals, or marking of prime or composite numbers.) • WASL Writing Checklists • Positive Reinforcements (You can do it! Answer every question!) Before Testing Test Environment • Arrange furniture so students have adequate workspace. • Take down or cover up anything in the room that may assist students while testing.

19. Make sure you have all materials • needed for this trip the test: • A Pre-identified test booklet for each student • At least two No.2 pencils with erasers for each student • The appropriate supplemental materials (where applicable) for the test being given (see the next several slides) Before Testing Testing Materials

20. Additional Materials (by content area) Reading Test No additional materials allowed. Before Testing Materials Allowed for Each Test Remember: Allowed materials are also listed in the Directions for Administration (DFA) manual. Required for All Tests Test booklet, No.2 pencils, erasers.

21. Before Testing Additional Materials (by content area) Writing Test Yellow scratch paper (so it is easy for you to find and shred after testing). Published dictionaries and thesauruses in print form. * * For info regarding allowance for Special Education, Section 504, and ELL students, refer to the Accommodations lists found in the Accommodations Guidelines Manuals. Science Test Calculators, rulers, or straightedges (not required, but allowed if the students are accustomed to using them).

22. Before Testing Additional Materials (by content area) Math Test Session 1 of Math Tools are allowed Tools include: Calculators, rulers, straightedges, protractors (only for grade 6 and up), and math manipulatives. Students should have prior practice with the tools allowed on WASL. Session 2 of Math No tools are allowed

23. All cell phones are turned off, including staff cell phones. • Place a bright-colored official OSPI Testing-Do Not Disturb sign on the door. Just before the test... • Make sure all student backpacks, purses, books, and cell phones are out of reach.

24. Check for Understanding • For each of the following Test Preparation scenarios, decide if it is: • definitely OK • definitely not OK, or • too close to call.

25. Quiz - Test Preparation • Teacher Peggy Passport received her box of test booklets and locked them up. She was worried though, that she might not have covered all the math test formats in class. So she pulled out one of the test booklets and glanced through the test questions to see what types of formats were used. ANSWER = NOT OK. No one is allowed to read tests except when needed in test administration. If you legitimately see a test item through test administration, it is illegal to use that information to try to improve test results, such as doing special instruction with students prior to the test based on what you saw on the test.

26. Before the test, Teacher Betty Berlin set out a box of highlighters, so her students could use them to highlight words in the Reading WASL, a method they use normally in her classroom while doing their daily assignments. Quiz - Test Preparation • Teacher Tim Timbuktu decided he should remove his class vocabulary list from the wall before testing. He thought it might help students during testing. ANSWER = OK. Anything that might help students answer questions must be taken down or covered. The only items that may be left up are: Alphabet line, number line (integers only), Hundreds Chart, and WASL Writing Checklists. ANSWER = NOT OK. Nothing but a No.2 pencil should be used for the test. Students may use the No.2 pencil to underline or circle words or sentences (in place of highlighting them).

27. The Amazing Race Second Leg – During the Race (Administering the Test)

28. During Testing Test Security • Keep test booklets locked up when not in use. • Make sure you can account for all test booklets at all times. Alphabetize the booklets and compare them to the class list each time you collect them. • Do not read test questions or student responses unless necessary to administer the test. • If you do have access to test questions and/or student responses, do not copy them and do not communicate them to anyone (unless necessary to administer the test). • If students must move to a different location during the test, have a staff member transport the booklets.

29. DFA During Testing Administering the WASL • Read the directions aloud verbatim from the Directions for Administration. Do not elaborate or paraphrase. • Monitor by walking around, making sure students are • Using only a No.2 pencil • Working in the correct section of the test booklet • Not sharing their work with other students • Not using unauthorized tools/materials • Avoid giving assistance to students beyond that which is allowed. Refer to Handout titled “What IS Allowed During WASL Administration!” for more details on this.

30. During Testing Lunch and Breaks • Schedule the first part (90 minutes or so) of each test session so that it is not interrupted by lunch, recess, or any special classes such as music or PE. • For Grade 4 Writing, students may do their first draft before a supervised lunch/recess/break and their final draft after the lunch/recess/break. • Students who need additional time should not miss their lunch on any day, but must be supervised during the lunch time. • Elementary students who need additional testing time may participate in a scheduled afternoon recess, but must be supervised during this time. Teachers should judge whether participating in recess will help or hinder the students’ performance.

31. During Testing Irregularities • Irregularities include situations such as: • Student was caught cheating. • Student access to materials not allowed for the test being given. • Test was improperly administered. • Procedure to follow when irregularities occur: • Correct the situation immediately. • Continue with testing, if possible. • Document, in writing, what happened, who was involved, how much or which part(s) of specific test items may have been affected, and how it was corrected. • Immediately report irregularities to your building Test Coordinator.

32. During Testing Common Irregularities Student passes the STOP sign and continues to work into the next session of the test. • Emphasize to students the importance of stopping at the STOP sign. • Wander around the room during the test to see if students are working in the correct section. • The test session is identified on each page of the booklet, to help proctors check as they walk by.

33. During Testing Common Irregularities Student uses something other than a No. 2 pencil on the test. • Don’t allow students to use their own writing utensils. • Don’t let them have access to pens, mechanical pencils, highlighters, crayons, or markers. • As you walk around the room, make sure only No. 2 pencils are being used.

34. Booklet left in student desk overnight or student carried booklet off in their backpack. Do not let students leave class without returning booklets to you. Use a student roster to check off booklets as students return them to you. Do NOT RELY on counting booklets! During Testing Don't let these happen! Test booklet used by wrong student. The easiest way to avoid this is to be very careful as you distribute test booklets to students. Make sure, as you read the directions from the DFA, you allow students enough time to really check that they have their own test booklet.

35. Check for Understanding • For each of the following Test Administration scenarios, decide if it is: • definitely OK • definitely not OK, or • too close to call.

36. 2. Student Harry Hong Kong was caught using a mechanical pencil to complete his test. Quiz - Test Administration 1. Sally Sahara allowed students who needed more time to carry their test booklets down the hall to the library. ANSWER = NOT OK. When moving students, proctors are to collect test booklets, then redistribute them once students are seated in the new space. It’s also important to double-check that, once in the new location, students do not have access to materials they shouldn’t have for that particular test. ANSWER = NOT OK. Any work in the test booklet done using the mechanical pencil will not be picked up by the scanner for scoring. Student should trace over previous answers, using a No.2 pencil. If student completed a whole test session before this was discovered, a staff member can trace over answers. Make sure this is written up as irregularity and documented in Notes box on cover of test booklet.

37. 4. Teacher Peter Paris arranged to have an EA (trained as a proctor) read the test questions for the Math WASL aloud to his ELL students. Quiz - Test Administration 3. Teacher James Jakarta caught two students cheating during the test. He documented the situation (what pages of the test might have been involved), corrected it (separated the students), and allowed the students to continue testing. ANSWER = OK, but incomplete. This irregularity should be reported to your building test coordinator, who will complete an Irregularity Report and submit it to the district Assessment Office. NEVER invalidate a test yourself! (NEVER bubble the Invalidation box on the demographic page!) ANSWER = OK. ELL students are allowed to have a reader for the Math and Science tests. This means the reader can read the test questions aloud in English to these students. Also this year, a CD is available for read-alouds in Spanish and Russian.

38. Quiz - Test Administration 5. Mr. Mazatlan watches the students in his classroom take the WASL from his desk in the front of the room. He’s not sure what “Monitor by Walking Around” means and doesn’t want to risk doing something wrong. • ANSWER = NOT OK. “Monitor by walking around” means that proctors should walk around the room during the test to check that students are: • working in the correct section of the test booklet • not sharing their work with others • using only a No.2 pencil • not using unauthorized tools for that test

39. The Amazing Race Third Leg: After the Race (Post-Test Activities)

40. After Testing Collect Test Booklets Alphabetize booklets, and use a student roster to check off each booklet as students return them to you. • If you have the time, do a quick check of each student’s demographic page… • Make sure that no students have invalidated their own test, or bubbled in anything in the Test Coordinator Use box or in the State Use box. If so, completely erase it AND bubble “N” (which will ensure there is no possibility teeny tiny carbon fragments from the erased “Y” will be picked up by the scanner)! • If a student has bubbled in their name or birth date on a pre-labeled test booklet, that is not a problem. But remember it is not necessary to bubble in basic student info, if it is already printed on the booklet!

41. After Testing Coding the Demographic Page Please review the Coding Checklist(a separate handout) if you have any coding to do, such as: • Entering student information on a test booklet without a pre-ID’d student label. • Testing irregularity has occurred. • If a student does not test (absent, previously passed, or refusal). • If any portion of the test is administered as a “make-up” test. • Coding for Special Populations (Special Ed, 504, or ELL students): • Accommodations • WASL-Basic • NNEP Exempt students.

42. After Testing When Coding Do not code a booklet “absent” until you are certain that the student will not be able to complete the test as a make-up. Only bubble “N” on the demographic page when you have accidentally bubbled a “Y”and then erased it. The state scanners are very sensitive; this ensures your erasure is not picked up by scanner.

43. After Testing With Barcode Labels NEVER mark through any barcodeor student label that is printed on or attached to a test booklet. Only use pre-identified, pre-labeled, or pre-hand-coded booklets for students for whom they were intended. If somehow a student uses the wrong booklet, contact your building test coordinator for instructions. These are the two locations where barcodes might appear.

44. At the end of the test window... • Remember to: • Complete a Test Security Assurance Form (required), and • Go online and complete the OSPI Proctor Questionnaire (voluntary) – Link available from the Oares Assessment Resources website - http://www.oar.vansd.org/resource.phtml If you have any questions, please ask your building Test Coordinator, or call: OARES, 1180 Pat Neill, 1122 oar.oar@vansd.org

45. Finis Thanks to Nancy Katims at Edmonds SD