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Designing Cross-Platform PowerPoint Presentations

Designing Cross-Platform PowerPoint Presentations. Dr. Liz McCormack Cain Project in Engineering and Professional Communication. THE CAIN PROJECT. Why Cross-Platform?. Save time by not switching computers Lose presentation time Lose audience interest Don’t know equipment availability.

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Designing Cross-Platform PowerPoint Presentations

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  1. Designing Cross-Platform PowerPoint Presentations Dr. Liz McCormack Cain Project in Engineering and Professional Communication THE CAIN PROJECT

  2. Why Cross-Platform? • Save time by not switching computers • Lose presentation time • Lose audience interest • Don’t know equipment availability

  3. What Can I Do About It? • Check Compatibility Report • Available only in newer versions • Identifies differences between current version and PowerPoint 97 through 2004 Access the Compatibility Report from Tools in the Menu bar. For a sample compatibility report visit: http://www.wellesley.edu/Computing/ Office04/Powerpoint04/whatsnew.html

  4. What If I Use Older Versions? • Update PowerPoint • Ask about equipment for talk • Preview your slideshow • On both platforms • Multiple versions

  5. Frequent Compatibility Issues • Displaying Text • Playing Movies • Animating Objects • Editing or Rotating Images

  6. Problem: Text Replacement Abc becomes Abc Fix: Use fonts common to Mac and PC: Arial, Comic Sans, Helvetica, Trebuchet MS, Verdana. Fixing Problems: Text

  7. Problem: Disappearing Text becomes ? or - Fix: Generate symbols/equations in a suitable program and insert them as images. or Use PowerPoint Equation Editor to embed equations. (Insert > Object > Equation) or Insert symbols in “[Normal Text]” if available. Use “Symbol” as second choice. (Insert > Symbol) Fixing Problems: Text

  8. Problem: Text Changes Size Text on one line becomes Text on one line Fix: Leave extra space in text boxes to allow for differences. Fixing Problems: Text

  9. Problem: Movie Won’t Play Becomes or Fix: Avoid Flash, Windows Media, and Quicktime Movies Use MPEG Insert movies after moving to new OS Link to movie rather than insert Fixing Problems: Movies

  10. Problem: Transition lost becomes Fix: Use “older” set of transitions or “No Transition” No Quicktime transitions on PC Fixing Problems: Animation

  11. Problem: Animation lost becomes Fix: No Motion or trigger path on Mac Use animations common to both OS: Appear, Fade, Fly, etc. Fixing Problems: Animation

  12. Problem: Image Doesn’t Show becomes Fix: Use jpeg or png; not pict format Use menu bar to insert image; not drag and drop Pay attention to file size Fixing Problems: Images

  13. Problem: Image is Rotated becomes Fix: Rotate image in graphics editor, then insert Fixing Problems: Images

  14. Problem: Transparency Lost becomes Fix: Edit image in graphics editor, then insert Fixing Problems: Images

  15. Problem: Audio Doesn’t Play becomes Fix: Use MP3 Avoid AIFF or WMA which are OS specific Fixing Problems: Other

  16. Protecting Yourself • Presentation in a folder with all images, movies, and audio • Re-insert at pre-talk slide review • Access files if problem arises during talk

  17. Protecting Yourself • Be able to give talk without movies, images, or special characters • Anticipate OS specific items • Be able to give talk without slides • Especially first few slides

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