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THINK Connect the dots using four lines and not taking your pencil off the paper.

THINK Connect the dots using four lines and not taking your pencil off the paper. Answer: We must Think outside the box. 1-5 Year Capital Development Plan. Restore the Core and Plan for the Future Robert T. Ungaro - Dir. Of Operations. & Maintenance. Lake Park High School District 108

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THINK Connect the dots using four lines and not taking your pencil off the paper.

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  1. THINK Connect the dots using four lines and not taking your pencil off the paper.

  2. Answer: We must Thinkoutside the box

  3. 1-5 Year Capital Development Plan Restore the Core and Plan for the Future Robert T. Ungaro - Dir. Of Operations. & Maintenance. Lake Park High School District 108 John Conlon - FacilityTree Rich Bubula – Director of Buildings & Grounds Downers Grove School District 58

  4. Where To Start? • Ask Questions • Seek/Research Information • Compile Information • Interpret Information • Present Information

  5. Ask Questions • History of the District • Staff Members • Board Members • Parents • Prior Employees • Peers of Neighboring Districts • Community • Municipality • Architect • Vendors

  6. Seek/Research Information • Life Safety Surveys • ROE • Architect • Plat of Surveys • Deeds • Building Plans • Additions • Remodeling • Inspection Reports • AHERA (Asbestos) • Boilers • Bleachers • Playgrounds • Insurance reports • Asset Reports • Past Strategic Plan • Past Facility Plans • Developer Plans

  7. Life Safety Survey • What is the need for the survey • Meets state mandate • Yearly Survey • Safety concerns • Ten Year Survey • Very detailed • Provides opportunity to get funding

  8. Life Safety Results East Campus

  9. Life Safety Results West campus

  10. Life Safety Results Totals

  11. Plat of Survey • What does a Plat of Survey tell you • Property lines • Size of Property • Property Description and Pin Number • Find out who your neighbors are • Location of utilities • Electrical • Natural Gas • Water and Sewer • Telephone and Cable • Location of all buildings on site • Right of Ways

  12. Deeds • What does a Deed tell you • The original property owner • Who else owned the property • Property description itself • Pin Number

  13. Building and Addition Plans • When the buildings where built • How they where constructed • Construction Bid Documents • What type of materials used • What was specified • Way it is to be built • Who was the architect/contractor/engineer • When additions where done • As-built drawings very important

  14. Inspection Reports • Asbestos • Original Management Report and Inspection • Six Month Inspection • Three Year Inspection • Boilers • Type used • Steam • Hot Water • Pressure rating • Capacity • Manufacture and Model/Serial Number • Inspection due date

  15. Inspection Reports • Bleachers • Inside and Outside • Age • Type • Seating Capacity • Condition • Playgrounds • Type • Age/Weight Capacity • Condition

  16. Other Reports • Insurance Reports • Claims • Inspections • Asset Reports • Inventory/Bar Code • Values • Past Strategic Plan • Do you have one? • Past Facility Plans • What was done? What needs to be finished? Does it need to be updated? • Developer Plans • What’s happening around you • How will the devolvement effect you • When is it going to happen because it will

  17. Compile Information • Committee formed to analyze and organize the information • 10-year Life Safety Survey • Strategic Plan • Facilities • Finance • Curriculum • Administration • Technology • Staff Development • Facilities Plan • Enrollment • Total Number of Staff Members • Demographic Study • Survey to Staff, Survey to Parents, Survey to Community • Time Line • Inspections • Miscellaneous Reports

  18. Interpret Information • Take the data and formulate into a plan • Understand the plan needs to be flexible • Anticipate the unusual • Funding will effect it’s outcome • Board of Education needs involvement • Community input can change the course of action

  19. Communication In Classrooms Call Buttons or Telephones Call Buttons $40,423 Phone System $200,000 Two New Score Boards In Gym $10,500 Seal Coat and Re-stripe Parking Lots $30,625 Replace East Balcony Railing $17,500 Roof Ladders $28,000 Total:$327,048 Remodeling of Food Labs $50,000 New Softball Scoreboard $5,000 New Softball Press Box $60,000 Total:$143,000 East Campus Other Project Needs/Wants

  20. Redo Tennis Courts $150,000 Communication In Classrooms Call Buttons or Telephones Call Buttons $40,423 Phone System $200,000 Roof Ladders $12,000 Replace Football Scoreboard $16,450 Concession Stand Enlarged $50,000-75,000 Total:$241,450 Remodel Auditorium $2,660,000 Build Auditorium Entrance/Lobby $663,750 Replace Field House Floor $318,450 New Baseball Concession Stand and Press Box $125,000 Total:$3,779,200 West Campus Other Project Needs/Wants

  21. New Furnaces $20,000 New Carpeting $ Lunch Room Remodeled $4,000 Painting $5000 New Lighting $8000 Seal Coat and Stripe Parking Lot $5,000 Total:$ Sell Existing Building Value($) Lease Space ($/sq/ft) yearly cost $ Building New Building $ Add on to East or West Campus $2,000,000 Educational Service Center Other Project Needs/Wants

  22. Operations and Maintenance East and West Combined Grounds Equipment $35,000 Truck $40,000 Total:$75,000 Operations and Maintenance East and West Combined Trucks Two Pickups/plows $40,000 Trailer For Skid Loader and Tractors $7,000 Heavy Duty Equipment Skid Loader $20,000 Forklift $20,000 Grounds Equipment $100,000 Total:$187,000 Butler Building Other Project Needs/Wants

  23. Rich Bubula (Five Year Plan)

  24. Funding Mechanisms • Working Cash • Capital Improvement Fund/Life Safety Fund • Operations and Maintenance Fund • Non-Referendum Bonds • Referendum

  25. Present Information • Present to the District Administration • Union Representatives • All Staff • Board of Education • Community • Use whatever Media means you can • District Newsletter • School Newspaper • Internet • News Media

  26. Software: Board Perspective • It is your Information – your Responsibility • Owner Mentality • Increase Efficiencies • Operations: Incorporate into daily activities/process • Contractors • Vendors/Contractors on the Team • They feed / supply your data • Use their expertise • Eliminate Surprises / Allocate Funds

  27. Software Feature: Web Native • Access Anywhere Anytime • Easy & Intuitive User Buy In • Contractor Vendor

  28. Software Feature: Drawings • Drawing Management • Master Drawing for Operations • As Built • Authoritative • Used for Operations Drawing Layers

  29. Software Feature: CMMS • Assets • Work Orders • Preventive Maintenance

  30. Software Feature: Inspections • Flexibility • District Analysis • Set UP according to your needs

  31. Software Feature: Inspections • Benjamin SD 25

  32. Software Feature: Inspections • Benjamin SD 25 • Inspections • Calendar

  33. Software Feature: Inspections • Key Data to Collect • Condition • Priority • Repair Cost • Date • Comments • Work Order • Ability to Analyze & Edit

  34. Software Feature: Data • Reporting to Build Plan • Exportability • Asset vs. Items

  35. Questions ?

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