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Faculty Purchasing Office Introduction What we do

Faculty Purchasing Office Introduction What we do Provide a service for any queries relating to purchasing goods and services through the University for external companies SIPR Science Warehouse Purchase Card. Who we are Main point of contact

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Faculty Purchasing Office Introduction What we do

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  1. Faculty Purchasing Office Introduction • What we do • Provide a service for any queries relating to purchasing goods and services through the University for external companies • SIPR • Science Warehouse • Purchase Card www.see.leeds.ac.uk

  2. Who we are • Main point of contact • Joanna MacIntyre–Purchasing Officer (ext 35875, j.k.macintyre@leeds.ac.uk) • Alternative contacts for holidays/sickness etc • Roy Banks– Purchasing Officer (ext 34677, r.p.bank@leeds.ac.uk) • John Stapylton– Purchasing Officer (ext 37466, j.b.stapylton@leeds.ac.uk) • Phil Adamson– Purchasing Officer (ext 38178, p.adamson@leeds.ac.uk) • Nick Creighton – Purchasing Officer (ext 32345, n.m.creighton@leeds.ac.uk) www.see.leeds.ac.uk

  3. Where we are • Faculty of Environment Purchasing Office • Room G.04 • C/O Civil Engineering • University of Leeds • Woodhouse Lane • Leeds • LS2 9JT www.see.leeds.ac.uk

  4. SIPR • SIPR (SAP Intranet Purchase Requisition) is available to all members of staff at the University and selected non-University staff (Temporary & Post Graduate etc), the SIPR is an electronic requisition designed to enable purchases to be made from external suppliers, SIPR is the first stage of the Purchasing Process and sits alongside Science Warehouse and University Purchase Cards as the only way to obtain goods or services from an external source. • Science Warehouse • Science Warehouse is an electronic market place, in other words a web site which hosts a catalogue of items on behalf of the University; the items are from contracted suppliers who have agreed to place their catalogue (or part of their catalogue) on the Science Warehouse web site for authorised University staff to order from. www.see.leeds.ac.uk

  5. At present there are a large number of University contracted supplier catalogues available on Science Warehouse, these range from laboratory consumable/chemical suppliers to office stationery, furniture and computer consumables, new suppliers are being added to Science Warehouse as part of an ongoing process. • SIPR and Science Warehouse Training • I will be organising a mass training session for all new PHD students. If you would be interested in this, please put your name down on the sheet. • I can arrange one to one training if you are unable to attend the date the I will set, please email me directly to arrange this. www.see.leeds.ac.uk

  6. Goods and Services • Equipment purchases (inc Capital & Lab equipment) • Lab consumables • Stationary • Office Supplies • Rental charges • Consultancy fees • Yearly Subscriptions • Conference registrations • Hotel, Accommodation • Travel (flights, car, van and coach hire, rail) www.see.leeds.ac.uk

  7. For the purchase of Goods and Travel, University approved suppliers must be used where possible, there is a list of approved suppliers on the purchasing website www.leeds.ac.uk/purchasing/ or contact Joanna MacIntyre ext 35875 e-mail j.k.macintyre@leeds.ac.uk. Purchasing thresholds also apply and can be found on the purchasing web site • You must have your purchase authorised by your supervisor. www.see.leeds.ac.uk

  8. PURCHASE ORDERS Oncethe SIPR has been created, the Faculty Purchasing Officer x 35875 j.k.macintyre@leeds.ac.uk will then create a University of Leeds Purchase order which is then either faxed, telephoned or posted to the Vendor. If the purchase is less than £35.00 and urgent, urgent meaning that the order can not wait until it can be added to a later order going to the same supplier, then there is the option of purchasing the goods on the Faculty Credit card, at the discretion of the Faculty Purchase officer, restrictions apply. • RETROSPECTIVE PURCHASE ORDERSThese are purchase orders raised to create a commitment on the system after the invoice is received and are not permitted by University Regulations, therefore all goods and services must have a purchase order raised before the University receives the invoice. Any invoices received not correctly addressed or not quoting a Purchase Order number will be returned to the supplier. www.see.leeds.ac.uk

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