Lesson 4—Part 2

1. Microsoft Word 2010 Lesson 4—Part 2 Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Prepared 2/13/11

2. Lesson 4 Learning Objectives Part 2 Topics: Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

3. Paragraphs Pressing Enter places a hard return in a document. Enter Only Enterto force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hardreturn.) Soft return automatically wraps line endings. Paragraph symbols indicate hard returns. Word Lesson 1 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

4. Show/Hide Command Non-printing characters Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

5. With word wrap, should you decide to make your font smaller or larger, the text will automaticallyadjustto the best line ending. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

6. Font is different • Font size is different • Lines wrapped automatically to accommodate changes Soft Return A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line. Century Gothic 20 point Notice line endings. Franklin Gothic Bold 24 point Notice line endings. Except for short lines or at the end of paragraphs. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

7. Click on File and select Options to display the Word Options dialog box. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

8. Hard tab Setting a tab stop at a specific location Soft tab The default tab in Word 2010 places softtab stops at every half inch Source: http://www.webopedia.com/TERM/T/Tab_key.htm Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

9. Tabs show up on Ruler. Left tab at .63” Note: Alt key + click on tab gives measurement on Ruler. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

10. Setting Tabs At the Paragraph dialog box click on the Tabsbutton 5 Types Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

11. Setting Tabs Tabmarkers—symbols on rulers that indicate tab stops. Left tab Center Tab Decimal Tab Bar Tab Right Tab Tabs shown on the Rulerand in the Tabs dialog box. See next page for explanation of a bar tab. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

12. Source: http://www.word-2010.com/tabs-in-word/ Would a table with borders turned off serve the same purpose? Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

13. Clearing or Deleting Tabs Left tab Center Tab Decimal Tab Bar Tab Right Tab • Delete tab by dragging the tab stop off the Ruler and down into the document area • Move tab by dragging tab stop to a new position on the Ruler • Edit tab by double clicking tab stop on the Ruler • Clear tabs from Tabs dialog box. Clear one or Clear All tab stops Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

14. Leader Tabs 4 Options for Leaders Dot Dash Underline Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

15. Inserting Page Numbers Page numbers aid in keeping keep printed pages in sequential order. Tab Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

16. See choices Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

17. Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

18. Header area • The Header & Footer Tools command is activated from the Insertmenu. • To edit a header or footer in your document, just click in the header area or the footer area. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

19. Notice Show Document Text is Checked. • Typing area (document area) appears faded or grayed out when a header or footer is being edited. • To type in typing area, just double click in it. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

20. Click to Change Header/Footer options • Different First Page • Different Odd & even Pages • Show Document Text Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

21. Standard Footer for Class Documents • Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane MISTA • Create a footer that shows both the filename and path. This is especially useful in class when multiple users are printing to a network printer. • Insert Footer • Edit Footer • Click on Quick Parts • Click on Field • Press “F” to jump to Filename • Place check beside Path • Click OK Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

22. Switching Page Orientation Standard Paper Size 8.5” x 11” Portrait Orientation Standard Paper Size 11” x 8.5” Landscape Orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

23. Click on the Viewtab to Zoom to a different view size. Example shown is 100%. The next slide shows Whole page selected. Zoom slider also changes view size. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

24. This slide shows Whole page selected. View size is 53% Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

25. Just a Few More Things You Should Know! WYSIWYG What You See Is What You Get • By default, text is left-aligned. • To move a tab that has been set already, drag the tab marker to the new location. • Most people prefer the Page Layoutview (the default view) because it is WYSIWYG. • Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers. • The default setting for header and footer margins is .5 • Default spacing in Word 2010 is set at single space. • F1 in Word 2010 and in most software programs, launches Help. F1: Launches Help Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

26. Lesson 4Can You Do the Following? Switch to different views Change page margins settings Set paragraph alignment, indentation, and spacing Set, delete, and change tab settings Add page numbers to a document Create headers and footers Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.