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HOW TO GIVE SEMINAR IN ENGLISH

HOW TO GIVE SEMINAR IN ENGLISH. Yunus Daud Geophysics Laboratory, Department of Physics, Faculty of Mathematics and Natural Sciences, The University of Indonesia Depok, INDONESIA. 1. Outline of Presentation. The importance of preparation What equipment to use

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HOW TO GIVE SEMINAR IN ENGLISH

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  1. HOW TO GIVE SEMINAR IN ENGLISH Yunus DaudGeophysics Laboratory, Department of Physics, Faculty of Mathematics and Natural Sciences, The University of Indonesia Depok, INDONESIA

  2. 1. Outline of Presentation • The importance of preparation • What equipment to use • How to "deliver" a presentation • The language of presentations • The presentation itself • A review of what we have covered • Ask questions

  3. 2. Preparation • Can you name the 3 most important things when giving any presentation? Number 1 Preparation! Number 2 Preparation!! Number 3 Preparation!!! • Benefits of the Preparation: • Feel Confident == less nervous • Have a control == your audience and your presentation • You will be listened by your audience

  4. You should ask yourself: 5W+1H Why == Objective Who == Audience Where== Venue When == Time and Length What == Content How == Method

  5. Structure: A good presentation has a clear structure, like a good book or film. A good presentation has:

  6. Notes: • Be familiar with your subject and information that you want to deliver • Avoid reading text during presentation • You can use notes to remind your idea to be presented Rehearsal (repetition): Benefits: • you will become more familiar with what you want to say • you will identify weaknesses in your presentation • you will be able to practice difficult pronunciations • you will be able to check the time that your presentation takes and make any necessary modifications

  7. So prepare … ! Prepare … ! Prepare … !

  8. 3. Equipment Easily your most important piece of equipment is...YOU! Make sure you're in full working order, and check your personal presentation carefully - if you don't, your audience will! Others: OHP, LCD Computer Projector, Slide Projector, etc.=> be well prepared=> know and understand your equipment perfectly.

  9. 4. Delivery  The way in which you actually deliver/perform/give your presentation • Avoid nerves. How? • Audience Rapport  be warm and friendly with your audience • Body language • Cultural considerations • Voice quality: speed, intonation, volume • Visual aids: "A picture is worth 1,000 words“ Non-native English speakers can rely more heavily on visual aids • Audience reaction: always be calm and polite

  10. 5. Language • Say what you are going to say Simplicity and Clarity • Our language should be  simple and clear • Use short words and short sentences • Avoid jargon, unless the audience understand it • Use active verbs instead of passive verbs Signposting • When you read a book, you know where you are. • But when you give a presentation, your audience does not know where they are - unless you TELL them! • You can use special language called 'signaling' or 'signposting' that helps your audience know where they are.

  11. 1 INTRODUCTION Questions 2 BODY 3 CONCLUSION Questions 6. The Presentation • 3 main parts (+questions):

  12. Introduction • Introduction is a very important part of our presentation • Welcome our audience • Introduce our subject • Outline the structure of our presentation • Give instructions about questions Body • The “real presentation”: well structured, carefully spaced visuals • Do not hurry, be enthusiastic • Maintain eye contact, look friendly • Signpost throughout • Remain polite when dealing with difficult questions

  13. Conclusion • Use the conclusion to • Sum up • Give recommendations if appropriate • Thank your audience • Invite questions Questions • This part might be “the most difficult part of presentation for non-native speaker”(?) • But, good opportunity to interact with our audience • We may predict what questions will be asked to us • Make clear the role of questions during the introduction • Be polite with all questioners • Remain polite when dealing with difficult questions

  14. 7. A review of what we have covered In this seminar we have learn: • to ask the all-important question-words, why? who? where? when? how? and what? • to structure our presentation into introduction, body, conclusion and questions • to rehearse your presentation several times and modify it as necessary • to use clear, simple language, avoiding jargon • to signpost your presentation from beginning to end so that your listeners know where they are • to establish audience rapport and to be aware of your body language • to deal with listeners' questions politely and positively

  15. Back to The fact: English is NOT our language !!! Challenge:play our roles in international forum Opportunity: int’l seminar, int’l cooperation /collaboration, etc.

  16. How to overcome?Has today seminar answered this questions? Our Weaknesses? • Limited vocabularies • “Strange” pronunciation • Errors in grammatical structures • Weakness in listening skill

  17. Thank you for your attention

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