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Grants: Christy Huntley

Learn about grants and sponsored programs, including the types of financial awards, sponsors, conditions, and reporting requirements. Get training for Principal Investigators and find out the documents needed to start a proposal. Avoid common mistakes and understand the process of faculty assignment reports and effort reporting.

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Grants: Christy Huntley

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  1. Grants: Christy Huntley • Sponsored Programs: Funds 201 and 209 • A financial award given by a sponsor to an eligible grantee • Sponsors include federal, state or local governments, foundations, private organizations, and other businesses • Typically includes conditions that must be met, such as reporting performance or results • Allow a 15 working day window for Sponsored Program approval through the university • Training for Principal Investigators (PIs): • RSH220 Effort Fundamentals; RSH260 Cost Principles • Documents needed to start the proposal: • RFP/Guidelines • Scope of Work • Budget/Budget Justification

  2. Grants: Things to Know and Common Mistakes • Things to Know: • Contact Christy Huntley with at least a 15 working day window prior to deadline • Researcher’s Handbook - Division of Sponsored Programs • Be aware of Facilities and & Administrative (F&A) rates, also known as Indirect Costs (IDC); Current Extension Federal Negotiated rate is to 32.6%. • Know your sponsor: federal, state, wholesale grower, county, etc. • Start and end date of project • Who are you CoPIs, Collaborators, Key persons (if there are any) • Determine your % of effort along with any CoPIs, Collaborators, Key persons • Follow policies and procedures for purchases and travel • Follow reporting schedule as provided by sponsor • Determine if you will need to extend your project past the end date • Understand and work with Christy for Closing procedures • Common Mistakes: • Miscalculating IDC • Contacting Christy without enough time to thoroughly review your award • Not spending down your project until the very last minute • Requesting to spend outside of your budget, without sponsor approval

  3. Faculty Assignment Reports & Effort Reporting • Effort reporting at UF fulfills two separate requirements: • Instructional and research reporting required by the state • Sponsored project effort reporting required by the federal government • Reporting is a two-part process: • Faculty Assignment Reports • Effort

  4. Faculty Assignment Reports & Effort Reporting • Faculty Assignment Report (FAR) • Your District Extension Director’s office drafts your assignment prior to each semester for your review and approval • Your main reporting categories will be “Cooperative Extension” and “Research and Other Sponsored Activities” • Reporting for Cooperative Extension will be under “General” for your statewide work and under “Multi-State” for your work that crosses state lines • Effort Reporting • After the semester ends • UF collects payroll data and creates an “after the fact” report. This certifies what you “actually” did during a semester • It is very important that this be as accurate as possible especially when it comes to Sponsored Projects • Corrections cannot be made after certification

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