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Grants: Christy Huntley

Grants: Christy Huntley

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Grants: Christy Huntley

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  1. Grants: Christy Huntley • Sponsored Programs: Funds 201 and 209 • A financial award given by a sponsor to an eligible grantee • Sponsors include federal, state or local governments, foundations, private organizations, and other businesses • Typically includes conditions that must be met, such as reporting performance or results • Allow a 15 working day window for Sponsored Program approval through the university • Training for Principal Investigators (PIs): • RSH220 Effort Fundamentals; RSH260 Cost Principles • Documents needed to start the proposal: • RFP/Guidelines • Scope of Work • Budget/Budget Justification

  2. Grants: Things to Know and Common Mistakes • Things to Know: • Contact Christy Huntley with at least a 15 working day window prior to deadline • Researcher’s Handbook - Division of Sponsored Programs • Be aware of Facilities and & Administrative (F&A) rates, also known as Indirect Costs (IDC); Current Extension Federal Negotiated rate is to 32.6%. • Know your sponsor: federal, state, wholesale grower, county, etc. • Start and end date of project • Who are you CoPIs, Collaborators, Key persons (if there are any) • Determine your % of effort along with any CoPIs, Collaborators, Key persons • Follow policies and procedures for purchases and travel • Follow reporting schedule as provided by sponsor • Determine if you will need to extend your project past the end date • Understand and work with Christy for Closing procedures • Common Mistakes: • Miscalculating IDC • Contacting Christy without enough time to thoroughly review your award • Not spending down your project until the very last minute • Requesting to spend outside of your budget, without sponsor approval

  3. Faculty Assignment Reports & Effort Reporting • Effort reporting at UF fulfills two separate requirements: • Instructional and research reporting required by the state • Sponsored project effort reporting required by the federal government • Reporting is a two-part process: • Faculty Assignment Reports • Effort

  4. Faculty Assignment Reports & Effort Reporting • Faculty Assignment Report (FAR) • Your District Extension Director’s office drafts your assignment prior to each semester for your review and approval • Your main reporting categories will be “Cooperative Extension” and “Research and Other Sponsored Activities” • Reporting for Cooperative Extension will be under “General” for your statewide work and under “Multi-State” for your work that crosses state lines • Effort Reporting • After the semester ends • UF collects payroll data and creates an “after the fact” report. This certifies what you “actually” did during a semester • It is very important that this be as accurate as possible especially when it comes to Sponsored Projects • Corrections cannot be made after certification