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Understanding PICs: Definition, Consolidation Risks, Costs, and Timelines in Project Management

This document provides a comprehensive overview of Project Integration Consolidations (PICs), defining their scope, potential consequences of neglecting consolidation, and the associated costs and timelines. It differentiates between consolidation and upgrades, emphasizing performance improvement through strategic replacements. The analysis draws on specific cases from LIU-PSB and LIU-SPS projects, outlining budgeting considerations and risks. Key insights are presented on how effective management of PICs can enhance system performance, while also clarifying ambiguous classifications and average cost splits across projects.

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Understanding PICs: Definition, Consolidation Risks, Costs, and Timelines in Project Management

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  1. PICs – What are we talking about? • Definition • PIC items per project • Risk of not doing the consolidation • Consequences of doing the consolidation • Cost • Time lines

  2. PICs - Definition CONSOLIDATION: Partial or complete replacement of a system to be performed in order to maintain the present level of performance/availability(from RLIUP glossary) example: PSB multipole power converters UPGRADE: Replacement or addition of a system to improve the performance, which would otherwise not be necessary example: H- injection, PS injection for 2 GeV Complete Linac4 injection is considered upgrade, not PIC! PERFORMANCE IMPROVING CONSOLIDATION: Replacement or upgrade of a system justified by consolidation but with the goal of improving performance example: change an ageing PSB power supply by a new one which is more reliable and which can also go up to 2 GeV

  3. LIU-PSB: List of PICs and Borderline Cases

  4. LIU-PSB: Risks

  5. LIU-PSB: Cost 49012 51 / 49 * MPS consolidation foreseen before LIU: 3 MCHF Total cost for the 2 GeV MPS including building: 15 MCHF Power converters transfer line: total 4 MCHF, of which 3.3 MCHF CONS

  6. From the Feasibility Study

  7. LIU-PSB: Time Lines

  8. LIU-PS: List of PICs and Borderline Cases

  9. LIU-PS: Risks

  10. LIU-PS: Cost 16077 7 / 93 Many items are budgeted to LIU since They were not foreseen in CONS. On a basis of weighting it should be around 50 / 50

  11. LIU-PS: Time Lines

  12. LIU-SPS: List of PICs and Borderline Cases

  13. LIU-SPS: List of PICs and Borderline Cases

  14. LIU-SPS: Risks

  15. LIU-SPS: Risks

  16. LIU-SPS: Cost 22700 48 / 52

  17. LIU-SPS: Time Lines

  18. Summary (1) cost of PICs [kCHF]: PSB: 50’000 (essentially LIU-PSB budget without the Linac4 part) PS: 16’000 (50% of total budget 32’000) SPS: 23’000 (30% of total 77’000) does the concept of PICs make sense? PICs meaningful • classification of what is a PIC is often ambiguous • (many “borderline cases”) • larger items must be broken up • accounting of what is the “PI” and what is the “C” in a PIC is often ambiguous, • however it is interesting to notice that a 50/50 split seems to be the average • across all projects (with some error bars)

  19. Summary (2) time drivers and smallest increment [m] PSB: 12 / 12 PS: 12 / 3 SPS: 24 / 6 all time estimates depend strongly on available resources (manpower)

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