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CEP PowerPoint Presentation


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  1. CEP Community EligibilityProvision

  2. Discussions • Record Keeping • Fee Waivers • Sharing With • Other Programs • Title One • 5 Minute Review • Meal Counting • Meal Claiming • Verification • Q&A

  3. ConsideringtheCommunity Eligibility Provision LEAs and Schools May Opt In or Out Each Year, by June 30th • CEP 4 year Reimbursement Provision for Eligible High Poverty LEAs and Schools. • First Year Data May Continue or be Updated. Free Claiming %: • District • School • Group of Schools

  4. CEPRequirements No cost Breakfast - No cost Lunch Identified Student Percent – 40% or greater Four Consecutive Years in Approved Schools Cover Additional Cost with Non-Federal Funds Maintain Tally of Breakfast & Lunch No Meal Applications in CEP Schools

  5. Claiming Based On Identified Students • SNAP • TANF • Extended Eligibles (Students “attached” to DCs) • Matched to Official Lists • Homeless --- Runaways • Migrant --- Income Eligible Headstart • Foster w/o App. --- Pre-K Evenstart • Approved by Local Officials

  6. How does the CEP work? • Current School Year Data as of April 1 • Number of IdentifiedStudent Eligiblesused to Calculate the Identified Student Percentage

  7. Identified Student Percentage = Number of Identified Student Eligibles for School A Number of Total Enrollment for School A Must be ≥ 40 %

  8. Claiming Percentages • The Identified Student Percentagex 1.6 = PercentageReimbursed at Free Rate • The Remaining Meals Reimbursed at Paid Rate

  9. Example End of the month 10,000 Reimbursable Lunches = 8,000 at Free Rate 2,000 at Paid Rate • 50% X 1.6 = 80% Free Reimbursement Rate • 20% Paid Reimbursement Rate School has 100 Students with Access to NSLP/SBP Enrolled April 1. • 50 are determined to be Identified Students • School A has an Identified Student Percentage of 50%

  10. Eligibles, Edits, 112/118 • Highest Eligibles = Highest Enrollment x Free Claiming Percentage • Edit Check • Daily Edit Check = Daily Enrollment X Attendance Factor (95.5 or local) • Daily Total Claimed = or < daily attendance . • DE112, DE118 • Record Meal Counts Daily • Complete the 112 and 118 Monthly • Apply Claiming % for Free &Paid to Total Meals Served for Month

  11. How to Count Meals Count Number of Meals Served Daily; Not Necessary by Category You may use a Tally Sheet or Your Approved Meal Counting System Clickers may Be Used or Use Your Approved Meal Counting System Meals Must be Counted at Point of Service Count Reimbursable Meals Only

  12. For CEP Schools: Consolidate Daily Meal Counts to Monthly Totals by School for Breakfast & Lunch. • District with Both CEP and non-CEP Schools: • Claim CEP Schools Using claiming % • Claim Other School Meals by Student Eligibility Status • How to Submit Claims

  13. Maintain Documentation • meal count/tally sheets • monthly meal count worksheets

  14. Claim Example

  15. Still Considering CEP? • High Poverty Area Schools Benefit from CEP • Recommend an identified student eligible of ≥ 55% • Many Factors to Consider

  16. Advantages of CEP No Paper Applications- No Web Applications Saves Money on Printing Cost, Labor Cost, Returned Check Fees No Charged Meals, No Charge Letters, No Alternative Meals Faster Service – Simplifies Meal Counting & Claiming No Overt Identification Increased Breakfast, Lunch Participation Improves Nutrition to At Risk Students. Potential for Attendance Rate and Test Score Improvement

  17. Consider • CEP Eliminates the Free Reduced Meal Application for School Nutrition • Available is a Household Income Form for Other Purposes, which may be used, but NOT be processed by SNP.

  18. Consider? • Title One’s distributions of funding for Local Schools • CEP Identified Student data is from April of the Year Prior to Implementation • Title One needs October data of the Year Prior to Implementation of CEP

  19. Disadvantages of CEP Potential Financial Issues < 100% Reimbursement at the Free Rate Not Collecting Meal Applications – to Determine Individual Student Economic Status School Must Identify Other Procedures to Determine Economic Status of Individual Students

  20. Direct Certification Under CEP Conducting Direct Certification after the first year? Possibly IF… Not Necessary When …

  21. Conducting DC After First Year? CEPSchools May Check Direct Certification: Could Increase %of Meals Claimed FREE Next Year

  22. Possibly • Recommended for Schools Below 62.5% Identified Students • 62.5% ISE = 100% at FREE Rate

  23. Not Necessary When….. Schools at 62.5% of ISE: Not Check DC lists until end of the 4 –year cycle

  24. Identified Students What paperwork to Keep? Direct Certification Match Results Lists Documents to Support Claiming Percentages List of Identified Students and Documents to Support the List Documents to Determine Extended DC Students Signed Lists: Homeless Migrant Runaway Foster Headstart List of Total Enrolled Students with Access to NSLP & SBP as of April 1.

  25. Forms to support the number of meals served Required Paperwork Other Records: • Production Records • Health Scores • Local Wellness Policy • HACCP

  26. Provision 2 • CEP Does Not Replace Provision 2 • Systems May Have Provision 2 and CEP • Compare Base Year Claiming % to CEP

  27. Special Provision 2 and CEP Special Provision 2 • Begun in 1990’s • Base Year Meal Applications are Collected • Meal Applications not processed after base year • Meals served at no cost to students • No Household Income Information Collected CEP • Began in 2013 • No Base Year • No Applications, Based on Student Eligibles • Meals served at no cost to students • No Household Income Information Collected

  28. Special Provision 2 and CEP Special Provision 2 • All students declared Economically Disadvantaged • Meal Eligibility based on School Not Student • Federal Reimbursement collected for Free, Reduced, and Paid • Base Year Data Used 4 years. May Roll Over to New Cycle CEP • Students declared Economically Disadvantaged • Meal Eligibility is based on School Not Student • Federal Reimbursement is collected for Free and Paid • First Year Data May Be Used for 4years. Cannot Roll Over to New Cycle

  29. Special Provision 2 and CEP Special Provision 2 • Claiming Percentages Cannot be Changed Without a New Base Year • Free and Reduced Students Numbers Submitted for FTE Report is derived from a Formula Using Base Year Data CEP • Possibility of Changing Claiming Percentages within 4 year cycle, • If Advantageous to System. • Free Students Numbers Submitted for FTE Report is derived from a Formula Using Current or First Year Data

  30. Special Provision 2 and CEP Special Provision 2 • Begun in 1990’s • Base Year Meal Applications are Collected • Meal Applications not processed after base year • Meals served at no cost to students • No Household Income Information Collected CEP • Begun in 2013 • No Base Year • No Applications, Based on Student Eligibles • Meals served at no cost to students • No Household Income Information Collected

  31. Fee Waivers for High School Students • Parents: • The ACT (American College Testing) and The College Board (SAT, PSAT) offer fee waivers to reduce the cost of the ACT, SAT, and PSAT exams for students from families who qualify under the criteria listed below. Qualifying students should speak with their counselor about fee waivers for these examinations. • The College Board also offers a reduced fee exam for students taking the Advanced Placement (AP) exams each May. The criteria for the reduced exam fee are the same as the criteria for fee waivers (listed below). Qualifying students who plan to take AP exams should speak with their counselor and the AP Testing Coordinator for their school to ensure they are listed on the schools’ records as qualifying for the exam at a reduced fee. • To be eligible, you must meet at least one of the requirements below: • Annual family income falls within the Income Eligibility Guidelines set by the USDA Food and Nutrition Service. • Enrollment in a federal, state, or local program that aids students from low-income families (e.g. Federal TRIO programs such as Upward Bound). • Family receives public assistance. • Lives in federally subsidized public housing, a foster home or is homeless. • A ward of the state or an orphan. • Check all that apply • ______ My household receives TANF or SNAP or other public assistance. • _______My household’s monthly total income is $__________. Indicate the number of people who live in your • household___________ • _______ My family lives in federally subsidized public housing. • _______ My family is homeless. • _______ My child is a Foster child. • _______My child is a ward of the State of Georgia. • _______ Another child in my household receives free or reduced meals. • Parent /Guardian Signature: _________________________Date______________

  32. Data Needed for Title One • October Free Eligibles for CEP Schools • October Data is Year Prior to Implementing CEP • A CEP Program Implemented FY15 Uses October 2014 Data • Data can be Gathered October of the Preceding Year of Implementation or Through a Conversion Method Using FTE Information

  33. Sample of Data Conversion for Title I

  34. Guidancefor Title One Title I - Only this signed form that includes ISE (identifiedstudent eligibles) numbers for each CEP site This information may be generated electronically or calculated from the October FTE information on the form provided by the SA Signature and title ____________________ Date_______________

  35. DataCollection Data Collection: • SNP Cannot Distribute Applications in CEP Schools • Free/ Reduced Applications May Not be Used to Collect Data on CEPDistricts or Schools

  36. After School Snack • CEP schools qualify for At Risk Snack • Attachment V is still required • Rules still apply

  37. Verification Process • Systems- All Schools Under CEP Use the Identified Student Numbers • Systems with Both CEP and Non CEP Schools use the Identified Student Numbers for CEP Schools; Other Schools Complete Verification

  38. Summary For CEP: Schools or District Must have 40% Students Eligible for Free Meals Without an Application CEP Schools Must Provide Meals at No Cost ALL Students

  39. Summary The School Meals Program no Longer will be Requesting School Meal Forms to be Completed by Parents The School Meals Director must work with Administrators and School Board to Determine the Pros and Cons of Participating in CEP

  40. Summary CEP May Affect Other Funding Student Economic Status Must be Determined by Other Means

  41. Summary Improved Nutritional Status of Students Potential Improvement in Attendance and Test Scores Increase in number of Breakfast and Lunches Served Daily

  42. Q & A

  43. “In accordance with State and Federal Law, the Georgia Department of Education prohibits discrimination on the basis of race, color, religion, national origin, sex, disability, or age in its educational and employment activities. Inquiries regarding the application of these practices may be addressed to the General Counsel of the Georgia Department of Education, 2052 Twin Towers East, Atlanta, Georgia, 30334, (404) 656-2800. “ The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).  USDA is an equal opportunity provider and employer.”