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Essential Elements of Grant Proposals: Structure, Common Pitfalls, and Budgeting Strategies

This guide covers the key components of successful grant proposals, including planning, demonstration, research, service, and training grants. It also outlines the top reasons proposals fail, such as poor writing, guideline deviations, missed deadlines, and misalignment with funding agency priorities. A well-structured grant proposal should include a title page, table of contents, abstract, introduction, project description, evaluation plan, itemized budget, and appendices. Properly identifying budget items, including direct and indirect costs, is crucial for securing future funding.

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Essential Elements of Grant Proposals: Structure, Common Pitfalls, and Budgeting Strategies

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  1. Types of Grants • Planning • Demonstration • Research • Service • Training

  2. Top Reasons Why Proposals Fail • poor writing!!! • guidelines were not followed • missed deadline • lack of quality plan or errors in budget • project didn’t match funding agency priorities

  3. Grant Proposals • Title page • Table of Contents • **Abstract** • Introduction (lit review; problem statement) • Project description • Project evaluation plan • Itemized budget • Future funding needs • Appendices

  4. Grant Proposals (N336) • Title page • Introduction (lit review; problem statement; HP 2010 objective) • Program description (including outcome, behavioral, process objectives) • Program evaluation plan • Itemized budget

  5. Budget Items • Direct costs: • salaries, fringe benefits • supplies • contractual services (diet analysis, lab tests, data analysis) • equipment • (travel to conferences) • (publication costs) • Indirect costs: (calculate as 30% of direct) • overhead charged by sponsoring institution (support services, rent, utilities…)

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