Curricular Practical Training

1. Curricular Practical Training UCI International Center

2. What is CPT? CPT is an integral part of the established curriculum for a program of study. It is off-campus employment that allows F-1 students to participate in fieldwork or internship related to their major or academic program.

3. CPT Requirements Two Types of CPT: . • Course Credit • A course in your major that requires completion of an internship or work experience in order to complete requirements. • Degree Requirement • A degree program that requires completion of an internship or work experience to complete major degree requirements. This requirement must be in the UCI catalog as a degree requirement. • Example: all students in the program must complete an internship to obtain the degree.

4. CPT Eligibility • Enrollment in three consecutive quarters before CPT can be approved. • Job offer in your field of study • This position can be paid or unpaid • Normative degree progress • Enrollment in UCI class or graduation requirement, as listed in the course catalogue, that requires the internship experience.

5. How to Get Started • Speak with your academic department to see what options would allow you to participate in CPT. • Visit our website to learn more about the CPT process and what is required for the application. • Learn what dates you can work while on CPT • these dates should be within the academic quarter start and end dates

6. Dates for CPT Where to Get the Correct Dates for CPT: • Start date of CPT will be the date the quarter begins • End date of CPT will be the date the quarter ends. For current and future CPT dates, visit the following links: • http://www.reg.uci.edu/calendars/academic/tenyr-13-23.html • http://summer.uci.edu/ (except MBA students) • MBA Summer Session: e-mail your academic advisor as dates are different than the general academic calendar. • http://www.law.uci.edu/academics/academic-calendar/ • Law students will follow the semester start and end dates on the link above

7. Allowable Work Hours • Part-time (20 hours or less per week) CPT is required during the academic year (fall, winter, spring quarter) • If will have multiple jobs during the academic quarter/year, all employment hours must be 20 hours or lessin total. • Full-Time CPT (up to 40 hours per week) is permitted only during break periods. • If you participate in a total of 12 months of full-time CPT during your academic program, you will not be eligible for OPT. • Part-time CPT should not count towards your 12 months of full-time CPT.

8. Application Timeline 2-3 Months Before Your Anticipated CPT Start Date (highly recommended to start early) • Discuss with your academic advisor if CPT is an option for you and will be recommended • Find an employer/company where you can do this curricular work

9. Application Timeline 1-2 Months Before Your CPT Start Date (can be earlier) • Enroll in required course. Your academic department will provide you with the course details and unit requirements • The IC is unable to tell you which class you need to take for CPT. • Gather required documents for the CPT application • Complete the CPT Application

10. Application Deadlines *Deadlines are to start by the first day of the quarter, you may still apply after these dates.

11. Preparing Your CPT Application • Fill out the CPT Application • Section two MUST be signed by your academic department or advisor • Obtain proof of enrollment in the CPT course for the quarter you plan to work • This can be a screenshot of your study-list • Obtain a CPT letter from your employer. • You may need to request a separate letter with specific CPT details as listed on the next slide

12. CPT Application Section One: to be completed by the student Section Two: to be completed by your academic advisor or counselor

13. Proof of Enrollment Examples Sample of WebReg study list SAMPLE Sample of summer session receipts SAMPLE

14. The CPT Letter • Letter must include: • Company’s Letterhead • Addressed to you (the student) • Job Title • Job Description • Employer Address • And address of employment location (if different from employer address) • Specify if work is Part-time/Full-time • Specify the Start and End Date of Employment • Employer’s Signature Double check that all these items are list on your letter. Your application will not be accepted if any of these items are missing from the letter.

15. The CPT Letter • If your CPT is going to last more than one quarter, your offer letter must list the exact dates of your employment. • Your will need to submit a new CPT application for each quarter of your internship. Brittany Lio President/CEO

16. Submitting the CPT Application • After gathering the required materials go to the CPT Application • Login with your UCINetID • You will be taken the screen seen to the left. Click on CPT Info Form and proceed to fill out the required fields • Note: You cannot proceed until this form is filled out Click on this button to begin

17. Submitting the CPT Application • 4. Upload your CPT Application by clicking ‘Choose File.’ Choose your selected file then click ‘Upload’ to complete • Once a file is uploaded the status will change from ‘Assigned’ to ‘Uploaded’ • 5. Follow the same steps for uploading your course enrollment and the CPT letter • 6. Once the CPT Info form is filled out and the three documents are uploaded you may now click on the ‘Submit CPT Application’ button. • 7. You will receive a confirmation email upon the submission of your application. Please keep this for your records.

18. After Submitting the CPT Application • Your application will be reviewed by an International Center (IC) Advisor and will take seven business days to process • If your application has no errors and is complete it will be processed; however if we are missing information an IC advisor will contact you by email or phone • You will be instructed to re-upload or edit your application. Once you have done so the seven business day processing time will begin

19. Pick-Up Your I-20 • Once complete, your CPT application will be processed within 7 business days. You will receive an email when your I-20 is ready. • On the second page of your I-20 you will see CPT work authorization. You need your I-20 before you begin employment. • If there are changes to your employment or CPT enrollment you are responsible to notify the International Center immediately so updates can be made to your SEVIS record.

20. CPT During Summer Session • Summer Enrollment is a requirement for participation in CPT • If you are dropped from your classes, your CPT application may be canceled by the International Center for not complying with F-1 immigration regulation requirements. • Changes in Employment • If the dates of your CPT employment change, or you have a change of employers during Summer Session(s), please notify an advisor at the International Center so we can update your SEVIS record as soon as possible.

21. CPT as a Transfer Student • Transfer Students from Another U.S. School • If you have attended school in the U.S. and want to participate in CPT during your first year, an appointment is required with the International Center. • Transfer students who did OPT prior to transferring are not eligible for CPT until completing 3 consecutive quarters atUCI. • A review of your previous degree information, transcripts, etc. may be necessary to determine eligibility .

22. Thank You