Workshop Material developed by EMERS Integrated Project Team for MSOs, SMEs, and POCs

1. Workshop Material developed by EMERS Integrated Project Team for MSOs, SMEs, and POCs Requirements Management and Business Process Improvement

2. Purpose • Demonstrate how requirements flow down to subject areas • Explain about parsed ownership • Give context to the Requirement Matrix to be processed at workshop

3. Management Systems at EM • Budget and Financial Management • Communications • Environment, Safety, and Health • Facilities and Infrastructure • Financial Assistance • Human Resources • Information Technology • Legal Services • Contracting • Project Management • Real Property Management • Property Management • Quality Assurance and Oversight • Records Management • Requirements Management • Safeguards, Security, and Emergency Management Each will own complete requirements and will own pieces of other requirements

4. Parsing Ownership … § 600.126 Non-Federal audits. § 600.127 Allowable costs. … § 600.130 Purpose of property standards… § 600.132 Real property…… § 600.142 Codes of conduct. § 600.143 Competition. § 600.144 Procurement procedures § 600.145 Cost and price analysis. § 600.146 Procurement records. § 600.147 Contract Administration. § 600.148 Contract provisions. § 600.149 Resource Conservation and Recovery Act (RCRA). § 600.150 Purpose of reports and records…… § 600.153 Retention and access requirements for records. … __ __ Many requirements are voluminous Sometimes the entiredocument does not align with a single management system “Parsing” strengthens accountability, eliminates gaps, improves quality of procedures, and helps integrate EM efforts

5. 10 CFR 600 Analysis: Probably will be Owned by Financial Assistance … § 600.126 Non-Federal audits. § 600.127 Allowable costs. … § 600.130 Purpose of property standards… § 600.132 Real property…… § 600.142 Codes of conduct. § 600.143 Competition. § 600.144 Procurement procedures § 600.145 Cost and price analysis. § 600.146 Procurement records. § 600.147 Contract Administration. § 600.148 Contract provisions. § 600.149 Resource Conservation and Recovery Act (RCRA). § 600.150 Purpose of reports and records…… § 600.153 Retention and access requirements for records. … __ __ Other Management Systems • Records • Quality Assurance and Oversight • Budget and Financial Management • Real Property • M&O Contracting • Facility Management • Project Management Identify Gaps!

6. Typical Flow-down of a Requirement Through Management Systems R R Requirement Elects to parse two pieces Parsed Owner 1 Parsed Owner 2 Chapter 1 Chapter 6 1 2 Subject Areas/ Procedures Defined Roles Program Descriptions Guidance Not on EMERS Primary Owner Implement their piece of requirement Implements all unparsed pieces On EMERS

7. Flow-down of Requirements Through Management Systems, to Subject Areas - Sample Financial Assistance Management System 10 CFR 600 Assigned Parse Requirements Management Records Management Subject Area: Merit Review and Selection Subject Area: Record Management Subject Area: Internal Controlled Documents This subject area does not need to re-write records management – it only needs to refer appropriately to the records management subject areas Because 10 CFR 600 has been ‘parsed,’ these subject areas have been developed with requirements from Records Management Directives, as well as the specific requirements in 10 CFR600, in mind.

8. Requirements The Requirement Matrix you have today will capture your view of ownership and parsed ownership. Subject Areas will be identified. As other Management Systems go through the EMERS process, other MSOs may bring alternate ownership scenarios to you. Gives us the opportunity to address gaps

9. How will new requirements be integrated? • Subject Area teams will define processes • The RDR process (Requirements Decision Record process) will be launched to maintain the requirements