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Enhancing State Data Quality: Program for Improving Crash and Inspection Data

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Learn about the State Data Quality Review Program focusing on the quality of state crash and inspection data uploaded to MCMIS. Components include preanalysis, on-site visits, documenting processes, and recommendations.

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Enhancing State Data Quality: Program for Improving Crash and Inspection Data

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  1. State Data Quality Review Program Improving the Quality of State Crash and Inspection Data Uploaded to MCMIS

  2. State Data Quality Review Program: Components • Select state • Preanalysis • On-site visit • Post Visit • Document data reporting processes, observations and recommendations • State selects which recommendations to pursue • FMCSA technical assistance is available

  3. State Data Quality Program: Components • Select a state • Preanalysis • On-site visit • Post Visit • Document data reporting processes, observations and recommendations • State selects which recommendations to pursue • FMCSA technical assistance is available

  4. How do we decide where to go?

  5. State Selection Methodology • State Safety Data Quality (SSDQ) Results • Contribution to the Nation’s data quality performance • State’s willingness to participate

  6. Crash Accuracy SSDQ Results: June 2006 Crash Timeliness 18% 13% 9% 13% 5% 5%

  7. State Data Quality Program: Components • Select state • Preanalysis • On-site visit • Post Visit • Document data reporting processes, observations and recommendations • State selects which recommendations to pursue • FMCSA technical assistance is available

  8. Preanalysis Completed Before the On-Site Visit • SSDQ results (A&I On-Line) • Crash statistics (A&I On-Line) • Ad hoc MCMIS reports • Crash form analysis

  9. State Data Quality Program: Components • Select state • Preanalysis • On-site visit • Post Visit • Document data reporting processes, observations and recommendations • State selects which recommendations to pursue • FMCSA technical assistance is available

  10. Who Participates in an On-Site Visit? • Federal team • HQ representation (when possible) • MCMIS crash and inspection data • Crash form • Collection & reporting process • SafetyNet use • State managers and support staff • Crash and inspection data • Collection, reporting, training

  11. What HappensDuring an On-Site Visit? • Talk to managers • Talk to support staff • Use as series of questions to guide the group through the discussions • Define collection and reporting process • Identify bottlenecks and practices resulting in compromised data quality • Last day Federal team provides draft list of observations

  12. On-Site Visit: Covers Entire Crash Process Input to State System Crash Event Data Collected Upload/ Input To SNET Upload to MCMIS

  13. Observation: Crash Collection Process Compromises Data Accuracy Input to State System Complete Crash Form Data Collected Upload/ Input To SNET Upload to MCMIS

  14. Observation: Crash Collection Process Compromises Data Accuracy • No distinction between interstate and intrastate trucks on crash form • Crash reports sent to the State with common errors (USDOT#, GVWR, cargo body types) • Prior versions of the crash form used

  15. Observation: Crash Reporting Process Compromises Data Accuracy Input to State System Complete Crash Form Data Collected Upload/ Input To SNET Upload to MCMIS

  16. Observation: Crash Reporting Process Compromises Data Accuracy • Missing data filled-in with incorrect information • Conversion of State data elements to SafetyNet elements

  17. Observation: Some Practices and Procedures at the MCSAP Office Compromise Data Quality Input to State System Complete Crash Form Data Collected Upload/ Input To SNET Upload to MCMIS

  18. Observation: Some Practices and Procedures at the MCSAP Office Compromise Data Quality • SafetyNet carrier match process not being used before sending data to MCMIS • Infrequent census updates to SafetyNet • MCSAP office uploads from SafetyNet to MCMIS occurring infrequently

  19. Observation: Not all FMCSA Reportable Crashes are Uploaded to MCMIS Input to State System Complete Crash Form Data Collected Upload/ Input To SNET Upload to MCMIS

  20. Observation: Not all FMCSA Reportable Crashes are Uploaded to MCMIS • State and FMCSA CMV definitions do not match • Officers trained to identify FMCSA reportable crashes according to State’s definition. • State’s definition used to extract FMCSA reportable crashes from State’s database.

  21. State Data Quality Program: Components • Select state • Preanalysis • On-site visit • After the on-site visit • Document data process flows, observations and recommendations • State selects which recommendations to pursue • FMCSA technical assistance is available

  22. After the On-Site Visit: Document Crash Process Flow

  23. After the On-Site Visit: The State is in Control • State decides which recommendations to pursue • FMCSA Technical Assistance is Available • Crash form design to capture FMCSA data elements • Officer training for crash form completion • SafetyNet training

  24. FMCSA Learns Too • Opportunity for the state to give feedback to FMCSA • Improve SafetyNet and MCMIS activity log formats • SafetyNet training course needed for new user

  25. For more information, please contact:Betsy BenkowskiFMCSA, Analysis Division202-366-5387Beth DeysherUSDOT, Volpe Center617-494-2570

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