Executive Office of Public Safety and Security Town Hall MeetingJune 25, 2009 IT Consolidation Initiative
Agenda • Welcome and Introductions: (Kevin M. Burke, Secretary) • Background (Kevin M. Burke, Secretary) • Executive Order (EO) 510 • Benefits of IT Consolidation • EOPSS Plan: (Curtis M. Wood, Acting Secretariat Chief Information Officer) • Overview of the Commonwealth’s Approach to IT Consolidation • EOPSS Progress to Date • EOPSS IT Consolidation Hi-Level Organization Chart • EOPSS IT Steering Committee Membership • EOPSS Plan Effective July 1, 2009 • EOPSS Plan July 1, 2009-December 31, 2009 • Q&A
How will the Commonwealth approach IT consolidation? • Consolidation will reach “substantial completion” over a 2-year time period • A federated model will be used to consolidate services at the Secretariat and Commonwealth-levels IT Consolidation Framework IT services in-scope for the consolidation effort
EOPSS IT Consolidation Planning to Date • EOPSS IT Steering Committee established • IT Governance model selected and approved • General consolidation timeline developed for each IT service • EOPSS IT Consolidation Plan drafted
EOPSS IT Consolidation Steering Committee Membership • Secretariat IT Steering Committee formed to help manage the IT Consolidation Implementation
EOPSS IT Consolidation: July 1, 2009 • Effective July 1, 2009 NAGE IT personnel become EOPSS employees and there will be no impairment of wages, seniority, collective bargaining, or civil service rights. Their seniority date will be the date of appointment from the agency they are transferring from. • Non-Union employees will be will transferred to EOPSS and will have a dotted line report to their current agency supervisor, manager or agency head and will remain at their current work location. • Through an ISA, EOPSS will transfer approximately fifty (50) percent of the agency salary funding removed from the agency salary appropriation back to the agency. • EOPSS agencies funded by federal grants, assessments, or trust funds (MEMA, DFS, MRB and 911) will be assessed a chargeback by EOPSS for IT Services provided by EOPSS. • For FY2010, EOPSS will pay all UU 04 chargeback costs for all EOPSS Agencies. • All EOPSS Agencies will be required to obtain approval by the SCIO for all strategic IT issues, major IT expenditures, and IT hires.
EOPSS IT Consolidation: July 1, 2009 –December 31, 2009 • EOPSS IT Consolidation Steering Committee will reconvene and meet weekly. • EOPSS IT Consolidation Steering Committee will identify and coordinate working groups comprised of EOPSS IT Staff to assist with further development and refinement of the EOPSS IT Consolidation Plan. • EOPSS IT Consolidation Steering Committee will develop and implement an IT Administration Model.