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Essential Guidelines for IEP Management and Caseload Adjustments

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lavinia-alexander
12 diapositives · 261 Views · Nov 02, 2014

This document outlines important procedures and reminders for managing Individualized Education Programs (IEPs) and caseloads effectively. Key points include using the "return" icon when leaving screens, refreshing for updates, ensuring grades and dates are correct in the system, and meeting deadlines for IEP finalization. Additionally, details on managing students’ caseloads, creating invitations for meetings, and generating necessary reports are provided. Staying informed and organized is crucial for compliance and effective student support.

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  1. IPE+ user Updates

  2. Important things to remember • When leaving a screen or form use the “return” icon. • Refresh is your friend. • If the grade does not show up you must go to the form information section and make sure the date in the yellow box next to current placement in center of page is within the placement dates. • If you have a question try the wikispace: www.sedelcospecialed.wikispaces.com • The system is not out to get you. • Child count comes quickly. • All IEP must be finalized by November 20, 2013 • No new ones are to be created between 11/20 and 12/2 • ESY dates are approximately 6/23/13-7/31/13, but this may change. • 3 invites must be created and finalized on the system to show due diligence. • All IEP packets must be completed with a transmittal and sent to the ESC within 10 business days of the meeting.

  3. Managing Your Caseload Click on student management. Then click “manage an existing student”

  4. Search for the student by last name. When you locate that student hover your pointer over the gray caseload box. The display will read “click to add to your caseload.” Click on the box and that child will be assigned to you.

  5. If there is a student on your caseload that is not yours, complete the same steps as before but click on the caseload box that says “Click to assign to another staff’s caseload.”

  6. 1. On the Placement Summary page, end the last placement on the day of the IEP meeting. • a. You cannot start and IEP on the same day as the meeting. • b. This day must be 1 year minus 1 day prior to the date of the end of the current IEP. • c. Create the new placements using 6/20 and 9/2 as the end and start dates. • 2. Create the invitation. • a. Always use the “other” option. • b. Make sure you indicate in the text box that this is an c. invitation to an annual IEP review or a revision. This is the first notice and is being sent to parents via (_______). • d. Choose all members of the team. • a. You must have the following members: • Parent • Student if 14 or older • LEA • Regular education teacher • Special education teacher • c. FINALIZEdocument when you are done. • 3. Create the IEP • a. Choose the meeting from the drop down list. • b. Fill in all sections of the IEP including the placements. • c. We always use 6/20 and 9/2 • d. When you are finished with the IEP and ready to print, click “print preview” • e. Fix all validation errors and click the “reset validation results” icon in the validation section of the menu column on the left. • 4. Create the NOREP/WPN (if you create the NOREP before the placements are completed in the IEP you will have problems). • If there are placements on the NOREP that do not belong there follow these steps: • a. Click on the Form Information Icon under Maintenance on the left menu bar. • b. Make sure the dates in the boxes reflect the IEP dates.

  7. Creating a revised IEP or adding an amendment Click on the revise icon on the far right. Click ok on the pop up box

  8. Fill in the box titled “The LEA and parent have agreed to make the following changes to the IEP without convening an IEP meeting, as documented by:” ONLY if you did not have a meeting. Make sure you put the date of the conversation and if it was by phone or in person. 2. Click the “Add” Icon under the Date of revision box and fill in all boxes. Print draft revised IEP and have all participants sign. If level of services, type of services, frequency of services or location of services change create a new NOREP specifically indicating the changes. 1. 2.

  9. 2. Create the invitation and finalize it. • Always use the “OTHER” option.

  10. 3. Create IEP by selecting the invitation information in the dropdown box.

  11. 4. Create NOREP Select IEP to link to create the NOREP. Finalize the NOREP when you are done.

  12. Click on the “Reporting” icon at the top of the screen • Click on “run a report” • Choose the type of report • Make sure the date at the top falls within 9/2 and 6/20 or you will not have any students. • Export to PDF. • Your monthly report should be saved as first initial last name date (e.g. kbrown31515). How to run a report