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Electoral Roll Management System

Electoral Roll Management System. A Brief Overview. About Us. Election Commission of India is a permanent Constitutional Body. The Election Commission was established in accordance with the Constitution on 25th January 1950.

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Electoral Roll Management System

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  1. Electoral Roll Management System A Brief Overview

  2. About Us • Election Commission of India is a permanent Constitutional Body. The Election Commission was established in accordance with the Constitution on 25th January 1950. • Since then free and fair elections have been held at regular intervals as per the principles enshrined in the Constitution, Electoral Laws and System.

  3. Basic Units of SYSTEM

  4. Election System • Parliamentary Constituencies • Assembly Constituencies • Parts • Polling Stations • Polling Station Buildings • Sections

  5. Revenue System • Divisions • Districts • Tehsils • Villages

  6. Urban System • Towns • Nagar Nigam (Municipal Corporation) • Nagar Palika (Municipality) • Nagar Panchayat (City Council) • Wards

  7. Other Misc Units are … • Police Stations • Post Offices

  8. Points to remember • Each AC is linked with one PC only • Each Part is linked with one AC only • Each Section is linked with one Part only • A Part can have multiple Polling Stations • Multiple Polling Stations can be located in one PS Building • The relationship between each unit in each different system is one-to-many OR many-to-one. • Eg. One PC can have multiple AC, but AC can have only one PC

  9. Linking multiple ACs with PCs 2 1 5 District 2 4 3 3 9 2 5 1 6 4 District 1 7 Boundaries LEGENDS 8 District PC AC Part

  10. Linking different systems • Think about linking AC with Districts … or Parts with Tehsils or Villages … ?

  11. Solution … • One AC can be linked with more than one DISTRICT AC NO DISTRICT NO 4 11 4 12 4 13

  12. Linking Part with District Eg. • PART NO AC NO DIST NO 21 4 11 22 4 12 23 4 13

  13. Linking AC with Multiple Districts 2 1 5 District 2 4 3 9 6 District 1 Boundaries 7 8 District AC Part

  14. AboutElectoral Roll Management System (Software) • The ERMS (Electoral Roll Management System) will cover the entire process of Electoral Roll preparation for the state from Electoral Roll Revision data management to final Electoral Roll publishing. • Software is developed and owned by ECI, GOI

  15. Policies and Guidelines

  16. Architecture of ERMS State Level System Control Table Managing Electoral Roll that includes insertion, deletion, updating and transposition within AC. And printing of Electoral Roll including one or multiple supplementary list. Electoral Roll ERO Uploaded Bulk Export BLOs Door to door verification Local Machine Form 6 Form 7,8 & 8A = Database Electors

  17. Guidelines SQL Server Database is used for data Keeping Audit Trail with full access log. Separate database for Form 6/7/8/8A/6A As per the procedure currently being followed only accepted (by ERO) forms will be entered. The record of rejected forms will be kept separately as usual. Only ERO/AERO can update the main database EPIC will be generated from original database

  18. Printing of Electoral Roll • Only Commission approved formats should be used for printing EPIC. • Roll should not be integrated after draft publication. 2012 being Assembly General Election Year for final publication on 02/01/2012 the entire Photo Electoral Roll, i.e Mother Roll & Supplementary will be printed. • Software has provision for printing rolls and generating EPIC at district level. • At appropriate time provision will be made in the software for Photo Voter Slip generation to be distributed by BLO to every Elector before Poll.

  19. Photograph Merging • Only 2 megapixel camera should be used. • Size of the photograph must be less than 20KB • Photograph should be kept in binary format only, along with the voters’ other details • Photograph enhancement tool should be provided if required.

  20. Making of EPIC • EPIC should be printed only when photograph is merged as binary data in database. • The information printed on EPIC should be generated from the electoral roll database and then stored in separate database. • EPIC No will be generated as per the instructions of the Commission.

  21. Citizen Services • Facility for tracking of applications will be provided in the software. • The following unique no. should be printed on acknowledgement slip for tracking : - • Eg. Length Sample • State Code (3 digit) S26 • AC No (3 digit) 003 • Part No (3 digit) 129 • Year of Application (4 digit) 2011 • Application No (4 digit) 1457

  22. Understanding FORM No for each APPLICATION 2011S24003129A1457 State Code Part No Form No Form Type Year AC No

  23. Understanding ERMS Modules(Core Components)

  24. Component Description (Modules) • Admin Module • Intensive / Summary Revision Data Upload Application • ERO / AERO Application • Integration and Roll Printing Application • Electors’ Photo Identity Card Preparation and Printing Application

  25. Admin Module For Users Addition / deletion • Summary Revision Data Upload User • ERO/AERO • EPIC

  26. Admin moduleLogin Page

  27. Summary Revision Data Upload UserCreation

  28. Assigning AC and Parts to User

  29. ERO User Creation

  30. Assigning AC Part to ERO

  31. Updation of Digital Card Information

  32. EPIC Application User Creation

  33. Assigning AC and Part to User

  34. Summary Revision data upload

  35. Summary Revision Data Upload Application Add, Delete and Update the Electoral Roll. • Form 6 - For inclusion of name in Electoral Roll • Form 6A - For inclusion of name in Electoral Roll for NRI • Form 7 - For objection to inclusion of name & deletion of name in Electoral Roll • Form 8 - Application for correction to particulars entered in Electoral Roll • Form 8A - Application for transposition of entry in Electoral Roll. (Within AC) Upload the Form 6 Data For Approval

  36. Select Address Source

  37. Summary Revision data upload

  38. Select Ac & Part

  39. Form 6 Addition

  40. Form 7

  41. Form 8

  42. Form 8A

  43. upload form 6 data

  44. Brief Report

  45. Detail Report

  46. Delete Uploaded Data

  47. Check Duplicate Record

  48. Copy Database

  49. ERO Software

  50. ERO / AERO Application • This application is for the Elector Registration Officer to approve revisions made through ‘Summary Revision Data Upload Application’. Roles of ERO • Approval/Rejection of Forms • Updating records in the main database of electoral roll.

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