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NMDOT Forms Management Solution Project

NMDOT Forms Management Solution Project. Modernizing a Legacy Forms Solution Executive Sponsor: Tom Church, Cabinet Secretary Business Owner: Bruce Oakeley, NMDOT ISM Bureau Chief. Business Objectives. To replace an aging forms solution

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NMDOT Forms Management Solution Project

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  1. NMDOT Forms Management Solution Project Modernizing a Legacy Forms Solution Executive Sponsor: Tom Church, Cabinet Secretary Business Owner: Bruce Oakeley, NMDOT ISM Bureau Chief

  2. Business Objectives • To replace an aging forms solution • To enhance our most frequently-used forms with electronic workflow and signature • To enhance business intelligence with regard to form processes.

  3. Cost Savings / Paper vs. Electronic • Excerpted from “Business at The Speed of Thought, Succeeding in the Digital Economy” (Bill Gates)

  4. Other Benefits • Integrates with document management systems such as EMC Documentum and IBM FileNet. • Form data can be aggregated and reported on. • Workflows can be analyzed to quickly identify bottlenecks in processes. • LiveCycle can be leveraged for additional form-centric processes, such as Human Resources staffing actions.

  5. Criteria for Electronic Workflow Candidate Forms • Internal – Forms that serve NMDOT employees and do not cross organizational lines • Forms frequently used within NMDOT • Forms used by all employees.

  6. Project Expenditures and Budget • We anticipate that additional vendor support will be utilized for form and workflow development, not to exceed $120,000.

  7. NMDOT Forms Management Solution Project Modernizing a Legacy Forms Solution • Certification Request: Approval of Initiation and Planning of this project, using $357,800 of NMDOT Road Funds Questions ?

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