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The Procurement and Contracting Process

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The Procurement and Contracting Process. Laura Castro Director, Food Distribution Division. The Purchase Process. Develop plan for product purchases Coordinate with vendors Requests for Information Cost/Nutrient Information Product testing Product specification Solicitation & Award

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The Procurement and Contracting Process

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  1. The Procurement and Contracting Process Laura Castro Director, Food Distribution Division

  2. The Purchase Process • Develop plan for product purchases • Coordinate with vendors • Requests for Information • Cost/Nutrient Information • Product testing • Product specification • Solicitation & Award • Order Management • Product Delivery

  3. Procurement Methods • Vary according to product, market conditions, and the industry involved • Packing season considerations – canned fruit & vegetables • Compete with commercial accounts for volume and production/line time

  4. Contracting Challenges • No bids received • Insufficient bids – not enough bidders to meet the demand • High bids – exceed current market price • Lack of competition – single source products = higher $

  5. Delivery Challenges • Vendor capacity & supply issues/market conditions • Production issues • Transportation issues • Requirement issues Communication is Key

  6. Other Challenges • Government-specific requirements – domestic product • Low volumes and inconsistent deliveries • Available funding • Program and household freezer/refrigerator capacity • Uncertain demand for new products

  7. Thank You!

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