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Effective Project Schedule Management Guide

This chapter offers insights into managing project schedules, emphasizing team alignment, planning work, and executing the plan. It covers key components such as project team commitment, task planning, budgeting, risk and change management, communication plans, and closure strategies. Learn the importance of active project management, schedule tracking, and maintaining schedule integrity for successful project outcomes.

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Effective Project Schedule Management Guide

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  1. Introduction to Project Scheduling CHAPTER 7 – Managing Project Schedules

  2. Project Management Process “Align the Team” + 10% of Project effort “Plan the Work” “Endorse the Plan” + 90% of Project effort “Work the Plan”

  3. Plan the Work Endorse the Plan Initiate & Align Work the Plan Transition & Closure Continuous Communication Project Management Process • Project Team Commitment • Management Endorsement • Project Description • Team Mission/ Assignment • Major Milestones • Boundaries • Team Identification • Roles & Responsibilities • Measures of Success • Operating Guidelines • Work Breakdown Structure (WBS) / Master Deliverables List (MDL) • Task Planning & Scheduling • Budget • Risk Planning • Communication Plan • Change Management Plan • Quality (QA/QC) Plan • Transition & Closure Plan • Managing Scope, Schedule & Budget • Manage Risks • Manage Change • Communicate • Progress • Issues • Lessons Learned • Implement Transition Plan • Review Lessons Learned • Reward & Recognize • Archive

  4. Plan the Work Endorse the Plan Initiate & Align Work the Plan Transition & Closure Project Management Process • Manage the Scope, Schedule, & Budget • Manage Risks • Manage Change • Communicate: • Progress • Issues • Lessons Learned

  5. Active Project Management Regular comparison of “Planned” (activities, accomplishments, costs, etc) with “Actuals” (activities, accomplishments, costs, etc)

  6. Updated Baseline New/Updated Plan Track Actual Performance Variance Forecast to complete (aging, etc.) NO YES Correction Action Record Actual Performance Active Project Management Feedback loop of control Baseline Endorsement Scope Schedule Budget

  7. Active Project Management Items to track in PDIS SCHEDULE TRACKING Actual Start: The actual date a task was started on. % Complete: Elapsed Duration/Total Duration Base Cost % Complete: % of deliverable completed. Actual Finish: The actual date a task was completed

  8. Active Project Management Controlling the Schedule Schedule data should be current up to the date line

  9. Active Project Management “Schedule “Integrity” A project schedule that is not kept current is likely more “dangerous” than having no schedule at all. A non-current schedule can easily deceive you into thinking the project is at a certain point of evolution when in reality it is not.

  10. Task Planning Team Mission Statement Introduction to Project Scheduling Schedule Work Breakdown Structure Network Diagram

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