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Fourth Assembly of ESAC Faculty: Advancing Scientific Collaboration and Funding Strategies

The Fourth Assembly of the ESAC Faculty took place on June 5, 2007, focusing on enhancing scientific collaboration and managing funding flows within the faculty. Key topics discussed included the faculty's history and purpose, updates on funded programs, inter-faculty matters with ESTEC, and upcoming events. The assembly emphasized the importance of effective communication and collaboration among research scientists to foster a productive scientific environment. The meeting also highlighted new funding protocols and strategies to track project progress.

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Fourth Assembly of ESAC Faculty: Advancing Scientific Collaboration and Funding Strategies

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  1. ESAC FACULTY FOURTH ASSEMBLY 05 June 2007 SENTINEL VIEWGRAPHS http://www.rssd.esa.int/index.php?project=ESACFACULTY

  2. THEME A TIME OF TRANSITION YOU HAVE TO SPEND THE MONEY

  3. OUTLINE AGENDA • History • Faculty operation • Update on funded programmes • Inter-Faculty – ESAC & ESTEC matters • Thinking points • Faculty Web • Upcoming Events • Miscellaneous

  4. HISTORY

  5. RECALLING: FACULTY: PURPOSE & MEMBERSHIP Prime Directive:DO SCIENCE Mission Statement: To foster a (more) effective scientific environment at ESAC. To give a united face to the scientific work Who constitute the Faculty: All active (i.e. publishing papers) research scientists at ESAC: ESA staff, RFs, Science Contractors and LAEFF researchers

  6. HISTORY • Proto-faculty May 11 2006 • Established September 30 2006 • First Assembly May 11 2006 • Second Assembly October 19 2006 • Third Assembly March 29 2007 • Fourth Assembly July 05 2007 • 5 Jamborees (latest Jan. 25. Tot.: 77 spoke/74 bios on the web) • 10 Council meetings (minutes on web) • 4 Assemblies • 1 Interfaculty Telecon with ESTEC Faculty Executive (Exec) • Help us track new members (8 already for Jamboree #6)

  7. FACULTY OPERATION

  8. FACULTY OPERATION • Funds now flowing well – minor transition to new Department • Council meet ~1/month to approve funding requests • All funded projects should finish with: • short written report of progress during visit • ideally: presentation of results (seminar) • eventual products (e.g. refereed papers etc.)

  9. FACULTY OPERATION - FUNDING Follow funding instructions at http://www.rssd.esa.int/index.php?project=ESACFACULTY&page=internal_funding_index THREE STEPS: To start the process : Apply for Faculty funding (text proposal made to Council) email to: faculty_funds@sciops.esa.int After approval and 6 weeks before work starts : Submit Contract Application Form (1 pg. Word doc.) email to: Andy.Pollock@esa.int (cc: Leo.Metcalfe@sciops.esa.int) On receipt of contract in mail (or before – using the web form) : Submit Reimbursement Form (Microsoft Excel format) Signed paper form: Faxed to Clare Bingham (ESTEC) (cc: Andy Pollock)

  10. FACULTY OPERATION - FUNDING PERCENTAGE OF BUDGET ALLOCATED PER CATEGORY Visitors Visitors Visitors Established Ph.D. students Trainees Researchers & Post-Docs. 35% 40% 10% Elite seminar Mini-Workshops 5% 5% Discretionary 5%

  11. OTHER PROGRAMMES XMM-Newton 10x500 grants Euro 5000 INTEGRAL 10x500 grants Euro 5000 XMM-Newton calendar gifts Euro 800 Journal Page Charges Euro TBD

  12. ACKNOWLEDGING FUNDING Acknowledgement: We acknowledge support from the Faculty of the European Space Astronomy Centre (ESAC)

  13. FUNDED PROGRAMMES UPDATE

  14. PROGRAMMES SUPPORTED http://www.rssd.esa.int/index.php?project=ESAC_FACULTY&page=internal_index

  15. INTER-FACULTY - ESAC and ESTEC -

  16. INTER-FACULTY: ESAC & ESTEC • 3rd. Year for RFs • Second round deadline 13 July 2007 • 1 ESAC RF eligible (apply early in second year) • Biennial Report • Review by the Wise People expected later this year • Sure to have big interest in progress of the Faculty they proposed

  17. RF INTERVIEWERS • Pool of interviewers for Research Fellow candidates: • LM asked for volunteers from among experienced ESA staff :==> • Matthias Ehle • Matteo Guainazzi • Peter Kretschmar • Erik Kuulkers • Patrick Martin • Leo Metcalfe • Luis Sanchez • Norbert Schartel

  18. THINKING POINTS

  19. THINGS TO THINK ABOUT • After the jamborees: Opportunities to collaborate ?? • think I said it last time: We should compile a list of internal collaborations • also, consider to flick through the research profiles of Faculty members • listed under “ESAC Faculty Jamborees” at :==> • http://www.rssd.esa.int/index.php?project=ESACFACULTY&page=events_index • It can be very surprising, with the number we now have, how many overlaps you find!! • please notify me (short email is fine) of any existing or new collaborations • in case you are involved, especially centrally, in significant external • collaborations I’d appreciate knowing that too

  20. THINGS TO THINK ABOUT • 20% and 50% Science Posts • this was raised at the 3rd Assembly • subsequently Pedro Garcia-Lario agreed to set up a small Commission within the Faculty to prepare a case, including a • proposed method of assessment of research performance, for • consideration by the Faculty (both ESAC and ESTEC). If • approved by the Faculty it would be presented to ESA • management.

  21. THINGS TO THINK ABOUT Evaluation of Faculty success: • will be coming back for status reports on promised outputs from funding • has the Faculty helped you to do research. Unfortunately perhaps, this probably means is your name on more papers !? • by middle of next year we should be seeing real impacts! • I think that e.g. Workshops and general interaction with and visibility to the Community is also important, especially where it increases their involvement in the missions • I’d be glad to see other criteria enumerated.

  22. FACULTY WEB

  23. FACULTY WEB • http://www.rssd.esa.int/index.php?project=ESAC_FACULTY •  • http://www.rssd.esa.int/index.php?project=ESACFACULTY • We have moved to the RSSD WEB-DB/LiveLink environment which allows individuals to maintain components of web interfaces directly. • June 28 tutorial on producing personal web pages: 5 participants !! • I’d appreciate a VOLUNTEER to help with the Web work !!??

  24. UPCOMING EVENTS

  25. UPCOMING EVENTS • Trainee Alumni presentations at ESAC : Mon. July 9 ESAC • Candidate RF interviews at ESTEC : Mon./Tue. July 9/10 • Deadline for 3rd year RF applications : Fri. 13 July • Faculty Workshop : Sept.5-7 • X-rays from Nearby Galaxies • 74 participants registered (12 internal) • Annual past/present RF Symposium : TBD

  26. Sixth ESAC Faculty Jamboree ? New members and so-far unpresented members: ESA Miguel.Almeida@sciops.esa.int Miguel Almeida maud.barthelemy@sciops.esa.int Maud Barthelemy luca.conversi@sciops.esa.int Luca Conversi david.frew@rssd.esa.int David Frew santa.martinez@sciops.esa.int Santa Martinez Luis.Mendes@sciops.esa.int Luis Mendes anucita@sciops.esa.int Achille Nucita jose.luis.vazquez@sciops.esa.int Jose Luis Vazquez LAEFF abayo@laeff.inta.es Amelia Bayo Arán nhuelamo@laeff.inta.es Nuria Huelamo Bautista

  27. MISCELLANEOUS

  28. MISCELLANEOUS • ESAC Faculty Logo Competition !!! • 2 responses !! • Council decided to pursue composite of the two inputs

  29. ESAC SAC Faculty SAC Faculty 1 2 3 SAC Faculty ESAC 4 5

  30. ESAC FACULTY

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